Republic
of Kenya
The
National Treasury
Infrastructure
Finance & Public Private Partnerships Project
Office Manager - PIU
Credit
No. 51570
KE
Project
ID No. P121019
The
Government of Kenya (GoK) in conjunction with the World Bank is implementing a
four-year Infrastructure Finance and Public Private Partnerships Project
(IFPPP) whose overall development objective is to increase private investment
in the Kenyan infrastructure market by improving the enabling environment to
generate a pipeline of bankable PPP projects.
This
objective will be achieved through the provision of technical expertise and
building capacity to implement the Government’s Public Private Partnerships
(PPP) National program.
The
Project Implementation Unit (PIU) is established to implement the IFPPP Project
and ensure that the operational, safeguards, procurement, disbursement,
monitoring, and reporting aspects of the Project are implemented in accordance
with the Financing Agreement and the Project Implementation Manual (PIM).
The PIU is looking for a highly motivated Kenyan to fill the position of Office Manager for a period of one (1) year renewable based on performance.
The
Office Manager is expected to perform the following tasks:
- Assist the
Project Manager to make and implement administrative decisions based on a
broad understanding of relevant policies or operational requirements at
the PIU;
- Supervise the
work of support staff (executive assistant, drivers, messengers, and
security);
- Schedule use of
vehicles, meeting room and office equipment;
- Develop and
maintain records management systems (manual and electronic) to ensure
efficient and systematic control of the creation, receipt, maintenance and
use of documents;
- Maintain
personnel files and records and staff leave roster;
- Implement
systems to ensure the physical security of office premises;
- Maintain and
replenishes the inventory of office supplies;
- Ensure proper
functioning of computer equipment and networks by taking regular back-up
of files, recording problems and referring them to the firm(s) responsible
for equipment / network maintenance;
- Liaise with
suppliers of goods and services to the PIU;
- Arrange and
coordinate special projects and events, conferences, workshops, office
activities, committee and staff meetings;
- When required,
assist the Procurement Specialist in the preparation of the procurement
documents; making necessary follow up in the process for procurement of
goods and services; follow up on payments due under procurement contracts
and help prepare necessary documents for payment;
- Maintain a
proactive calendar for the PIU Project Manager;
- Screen, filter,
prioritize and ensure response to internal and external correspondence for
the PIU;
- Prepare reports,
memos, letters and other documents requested by the PIU Project Manager
and PIU technical staff;
- Prepare and follow-up
all travel arrangements for PIU staff members;
- Assist in the
Secretariat work of Project Steering Committee (PSC);
- Carry out any
other assigned duties related to PIU.
Qualification
- A university
degree in Business Administration, or a related field.
- Excellent
knowledge of English spoken and written.
- Excellent
organizational, communications and writing skills.
Experience
- Minimum four (4)
years of experience, including one (1) as Office Manager, in a busy office
in private or public sector; experience with donor-funded projects is an
advantage.
- Competency with
MS Office Applications, hands-on IT experience and basic IT
troubleshooting skills.
- Experience in
personnel supervision.
Complete
Application documents (curriculum vitae with details of your qualifications,
experience, day and evening telephone numbers, email address and names of three
referees) in plain sealed envelopes with Position reference and name clearly
marked on top should be sent to the address below or placed in the tender box
at our offices on the 7th floor, Anniversary Towers, North Tower.
Postal Address:
Postal Address:
Project
Implementation Unit
Attention: Procurement Specialist
P.O Box 34542 - 00100
Nairobi, Kenya.
Telephone No.: 254 - 20 - 2210271/2210341
Physical Address:
Attention: Procurement Specialist
P.O Box 34542 - 00100
Nairobi, Kenya.
Telephone No.: 254 - 20 - 2210271/2210341
Physical Address:
Project
Implementation Unit
Attention: Procurement Specialist
7th Floor, Anniversary Towers, North Tower.
Building No.19 Monrovia Street/University Way
Nairobi, Kenya.
Deadline for submission of Applications is Wednesday 5th June 2013 at 1600 hours Kenyan local time.
Attention: Procurement Specialist
7th Floor, Anniversary Towers, North Tower.
Building No.19 Monrovia Street/University Way
Nairobi, Kenya.
Deadline for submission of Applications is Wednesday 5th June 2013 at 1600 hours Kenyan local time.
Procurement
Specialist
For: Financial Secretary
For: Financial Secretary