Western
Kenya Community Driven Development and Flood Mitigation Project
Western Kenya Community Driven Development and Flood Mitigation Project (WKCDD&FMP) is a World Bank/ GOK funded initiative implemented through the Ministry of State for Special Programmes in the Office of the President.
The Project Development Objective (PDO) is to empower local communities to engage
in sustainable wealth creating activities, lower incidences of poverty and
reduce the vulnerability of the poor to adverse outcomes associated with
recurrent flooding and build institutional capacity to manage Natural
Resources.Western Kenya Community Driven Development and Flood Mitigation Project (WKCDD&FMP) is a World Bank/ GOK funded initiative implemented through the Ministry of State for Special Programmes in the Office of the President.
The Project has its core operation areas in the 5 counties of Bungoma, Busia, Kakamega, Vihiga and Siaya with 10 Sub-County Units (SCU) in Busia, Bungoma, Teso, Bondo, Mount Elgon, Vihiga, Lugari, Butere/Mumias, Siaya and Kakamega.
The WKCDD&FM Project invites applications for the following positions:
Job Descriptions
Job Title : Sub-County Project Coordinator
Reporting to : County Project Coordinator
WK/SCPC/2013/021 Sub-County Project Coordinator
(1 Vacancy) Busia
Reporting to the County Project Coordinator (CPC), the Sub-County Project Coordinator (SCPC) will be in charge of planning and coordination of community driven development activities in the project at the Sub- County level.
The ideal candidate should have a Degree in Social Sciences from an accredited university in a relevant field; strong analytical, participatory methodologies and administrative skills, with effective communication skills coupled with at least 5 years experience in community driven development and must be computer literate.
A Masters degree in a relevant field will be an added advantage.
Duties and responsibilities
- Coordinate all
CDD activities within the respective sub-counties which include Community
micro-projects, Community Malaria Micro projects, Youth Micro projects and
Community Foundation Seed Grant etc.
- Coordinate all
training activities at Sub-County and Community levels integrating the
participatory leadership, management and technical skills in consultation
with CPC.
- Supervise and
coordinate the activities of the Mobile Advisory Teams (MATs) in
implementing project activities.
- Assist in the
development of CDD Project Manual and Memorandum of Understanding between
communities, the Project and Partners (NGOs/CBOs).
- Provide
technical backstopping to the Mobile Advisory Teams and Community
Development Committees.
- Oversee
Participatory Monitoring & Evaluation activities for CDD component.
- Assist in the
development of guidelines for environmental screening process of all
micro-projects in accordance with the Environmental Management Framework.
- Support the
Sub-County Coordination Unit (SCCU) in the preparation of Work Plans,
Budgets and Project Progress Reports.
- Ensure proper
community financial and procurement procedures are carried out in
accordance with the standard project guidelines/requirements.
- Work with the
Sub-County-based institutions to foster community development through
designing and implementing appropriate strategies on community development
issues emanating from beneficiary communities.
- Spearhead gender
mainstreaming at the Sub-County and at community level and liaise with the
Community Driven Development Coordinator at the Project Headquarters on
the same.
- To ensure that
social accountability mechanisms at all levels including community are put
in place for funds released and utilized.
- Branding of all
project assets.
- In charge of
vehicle management including issuing of fuel to Sub-County project
vehicles and monitoring and reporting of fuel consumption and repair
trend.
- Ensure that all
data is entered in the MIS and updated regularly, an annual evaluation and
two year independent review.
- Regularly
compile and disclose the information on community and Youth micro-Projects
selection, funding and implementation at the County and community levels.
- Ensure the value
for money of community and youth micro –project investments and assist
Community Driven Development Coordinators in undertaking remedial actions
based on the recommendations by microprojects performance assessment
consultancy.
- Perform any
other tasks assigned by the County Project Coordinator.
Job
Specifications:
The job holder must have:-
- University
Degree preferably in Social Sciences from an accredited university.
- At least 5 years
experience in operational leadership in development work, particularly for
Community-Based Development in rural areas.
- Should have
strong analytical and administrative skills as well as solid writing and
communication abilities.
- Relevant skills
in participatory methodologies.
- Understanding of
the local language, culture and Socio-economic dynamics is essential.
- High level
reliability and integrity qualities.
- Relevant
computer skills.
Job
Title : Sub-County Supplies and Procurement Assistant
Reporting to : Sub-County Project Coordinator
WK/SCSPA/B-M/2013/022 Sub -County Supplies and Procurement Assistant
(1 Vacancy) Butere/Mumias
Reporting to the Sub-County Project Coordinator, the Supplies and Procurement Assistant will assist in the management of Supplies and Procurement at Sub County level, prepare supplies estimates for expenditure, prepare tenders and quotations, process and manage implementation contracts for goods and services, verify documents, prepare and update monthly procurement plans and vehicle usage returns, create a databank on unit prices of items commonly used in community micro projects and manage records.
The ideal candidate will have a minimum of C or Division III in O- level examinations, Diploma in Purchasing and Supplies Management from a recognized Institution or a Graduate Diploma in Purchasing and Supplies (Foundation Stage) of the Chartered Institute of Purchasing and Supplies or equivalent coupled with 3 years relevant work experience in a Government Department, large Organization or Donor funded Project.
Duties and responsibilities
- Ensuring that
the approved Supplies and Procurement procedures are followed and to
inform the Assistant Supplies & Procurement Officer on any deviations
in a timely manner.
- Setting up
warehouse and inventory systems when need arises.
- Ensuring proper
timing and preparation of procurement documents and expenditure estimates
in the Sub-County.
- Processing
contracts and payment documents in a timely manner.
- Preparing Tender
Documents and following up the whole process until the necessary documents
for procurement are approved.
- Ensuring that
all data is entered in the MIS and updated regularly.
- Performing any
other duties as maybe assigned by the Sub-County Project Coordinator
Job
Specifications:
The job holder must have:-
- Minimum of C
Plain or Division III in the O-level examinations and a diploma in
Purchasing and Supplies from a recognized institution or a Graduate
Diploma in Purchasing and Supplies (Foundation Stage) of the
Chartered Institute of Purchasing and Supplies or its equivalent.
- At least 3 years
experience in a similar capacity gained within a Donor-funded Project.
- Knowledge about
the current legislation governing procurement and disposal of assets.
Knowledge of preparation of Project Procurement Plans and ability to
analyze procurement data in a way that there is no potential for disputes
from bidders is critical.
- Good
demonstrable interpersonal skills and ability to work in a team
environment.
- Previous working
experience in a World Bank or any bilateral Aid funded Project
- Computer skills.
- High level
reliability and integrity qualities.
Job Title : Secretary
Reporting To : National Project Coordinator
WK/Sec/NBI/2013/023 Secretary
(1 Vacancy) Nairobi
Reporting to the National Project Coordinator, the Secretary will handle classified/confidential documents, Provide administrative support, Supervise Office Assistants, Receive and dispatch mail, Organize and coordinate conference activities, oversee storage and retrieval of information and facilitate travel documents access and advice.
The ideal candidate will have a minimum of C+ or Division III in O- level examinations, Diploma in Secretarial Management or equivalent, effective communication skills, high level integrity skills coupled with 3 years relevant work experience in a Government Department, large busy Organization or Donor funded Project.
Those with higher qualifications shall have an added advantage.
Duties and Responsibilities
- Provide general
administrative duties
- Direct
supervision of Office Assistants.
- Receiving,
sorting and routing mail to appropriate offices
- Coordinating
correspondence and dispatch deliveries
- Handling
classified/Confidential documents
- Processing data
and management of e-Office, ensuring security of Office records, documents
and equipment
- Providing
feedback to internal and external customers, management of Office Protocol
and Media issues
- Proof reading
reports, typing and drafting routine responses
- Booking
Conference facilities
- Organizing
conference activities and Arranging Project Meetings
- Organizing and
coordinating travel arrangements for the Project Staff
- Storage and
retrieval of information
- Overseeing the
central registry
- Handle all
secretarial tasks and front Office Management
- Handling routine
office duties and updating the diary
- Receiving,
screening of phone calls
- Handling office
imprest/petty cash
- Facilitate
travel Visa and advice on vaccination
- Performing any
other administrative tasks as assigned
Job
Specifications:
The job holder must have:-
- C+ in Kenya
certificate of Secondary education or Division 3 of Ordinary level,
Diploma in Secretarial Management Studies /Higher Diploma in Secretarial
Service from the Kenya National Examination Council or equivalent
qualifications from a recognized institution
- Supervisory
skills course
- Certificate in
Computer applications (Windows, Ms-word, Ms-Excel, Ms-Access and Internet)
- At least 3 years
proven experience in Secretarial duties and administration.
- Qualities of
high level reliability and integrity.
Those
with higher qualifications will have an added advantage.
Interested and qualified computer literate candidates are requested to make hard copy applications quoting the job reference, enclosing detailed Curriculum Vitae, certified copies of academic certificates, testimonials, and relevant documents to:
Permanent Secretary
Ministry of State for Special Programmes
Western Kenya Community Driven Development & Flood Mitigation Project
Kenyatta University Plaza- 4th Floor Room 422
Haile Sellasie Avenue
P.O. Box 40213-00100, Nairobi
so as to reach on or before May 31, 2013.
Interested and qualified computer literate candidates are requested to make hard copy applications quoting the job reference, enclosing detailed Curriculum Vitae, certified copies of academic certificates, testimonials, and relevant documents to:
Permanent Secretary
Ministry of State for Special Programmes
Western Kenya Community Driven Development & Flood Mitigation Project
Kenyatta University Plaza- 4th Floor Room 422
Haile Sellasie Avenue
P.O. Box 40213-00100, Nairobi
so as to reach on or before May 31, 2013.
Canvassing
will lead to automatic disqualification.