Vacancy
Announcement No: OMN/001/2013
Closing
Date: 04 June 2013
Post
Title: National Programme Officer
Grade: NOC (Fixed Term)
Duty
Station: WFP’s
Regional Bureau for East & Central Africa, based in Nairobi
Salary: As per UN Scales
This
vacancy announcement is open to both male and female candidates.
Qualified
female candidates are particularly encouraged to apply.
The United
Nations World Food Programme (WFP) is looking for a qualified candidate to fill
the post of National Programme Officer in support of the Regional Bureau for
East & Central Africa (OMN), based in Nairobi, Kenya.
Duties and Responsibilities:
Under the
direct supervision of the Senior Regional Programme Advisor, and in accordance
with appropriate policies, guidelines, procedures and processes, the National
Programme Officer will be responsible for the following tasks:
- Support the Senior Regional
Programme Advisor in managing and planning various aspects of programming
including programme design support taking into account WFP requirements,
policies and practices.
- Oversee preparation and
dissemination of timely analytical and critical reports including
proposals for improvements in operations and the scope of programmes
- Responsible for overall school
feeding programme support and act as a school feeding focal person in the
regional office
- Support the Senior Regional
Programme Advisor in providing programme oversight to country offices.
- Participate in country level
programme review missions that consequently support the development of
succeeding project documents or led to strategic revision of ongoing ones.
- Support the Senior Regional
Programme Advisor in preparing programme workplans and budgets.
- Provide programme support in
the review and preparation of reports including the Special Project
Reports and Annual Performance Reports.
- Review, assess and present
proposals for extra-budgetary funding that support programming.
- Closely work with the
monitoring and evaluation team for the support of the country offices in
managing decentralized evaluations in the region.
- Act as Gender Focal Person in
the Region
- Ensure compliance with WFP’s
policies, criteria and procedures with respect of programming.
- Supervise other programme
staff; provide training and technical guidance in their work
- Perform other related duties as
required.
Expected Results:
- Well prepared, analytical
work;
- well managed projects,
programmes and/or operations.
- Preparation of
documents/operations which bring together country programmes in a manner
which reflects strategic regional/country strategies and executive
decisions.
- Effective coordination with
other units and Headquarters, which leads to adequate delivery of required
resources.
Critical Success Factors:
- Good analytical skills;
- resourcefulness, initiative,
maturity of judgment, tact, negotiating skills;
- ability to communicate clearly
both orally and in writing;
- ability to work in a
team, and establish effective working relations with persons of different
national and cultural backgrounds.
- Ability to cope with situations
which may threaten health or safety;
- flexibility in accepting work
assignments outside normal desk description.
- Demonstrated ability to develop
and maintain effective work relationships with counterparts and staff
within the office, host population, donors, NGOs and other UN agencies;
- ability to establish priorities
and to plan, coordinate and monitor own work plan and those under his/her
supervision.
- Ability to deal patiently and
tactfully with people of different national and cultural backgrounds.
Qualifications and Experience
Education: University degree in one or more of
the following disciplines: economics, agriculture, international affairs,
business administration, social sciences, development studies or a field
relevant to international development assistance.
Experience:
At least five years
of postgraduate progressively responsible professional experience in public
sector management, development projects, emergency assistance, and/or
operational aspects of national, bilateral or multilateral food aid or
commercial transactions.
Knowledge:
Training and/or
experience utilising computers, including word processing, spreadsheet and
other standard WFP software packages and systems. General knowledge of UN
system policies, rules, regulations and procedures governing administration.
Language:
Fluency in both
oral and written communication in English essential.
Other
desirable skills:
Knowledge of relevant WFP specified software; proficiency in a second official
WFP language, preferably French.
Vacancy
Announcement No:
OMN/002/2013
Closing
Date: 04 June 2013
Post
Title: Senior Procurement Assistant
Grade: Service Contract SC6 (G6 equivalent)
Duty
Station: WFP’s
Regional Bureau for East & Central Africa, based in Nairobi
Salary: As per UN Service Contract Salary
Bands
This
vacancy announcement is open to both male and female candidates.
Qualified
female candidates are particularly encouraged to apply.
The United
Nations World Food Programme (WFP) is looking for a qualified candidate to fill
the post of Senior Procurement Assistant in support of the Regional Bureau for
East & Central Africa (OMN), based in Nairobi, Kenya.
Duties and Responsibilities:
Under the
direct supervision of the Senior Regional Procurement Officer, the Senior
Procurement Assistant will be responsible for the following tasks:
- Guide, train and supervise
support staff engaged in the processing of procurement reports and returns
from country offices and regional bureaux in the procedures, rules and
regulations;
- Analyze, control and maintain
data from various sources in procurement systems and take corrective
action as necessary;
- Respond to queries regarding
procurement data from staff in the unit and elsewhere in the Programme;
- Initiate administrative actions
related to procurement information;
- Update and track processing of
procurement actions;
- Prepare purchase orders and
contracts for review by a Procurement Officer;
- Prepare statistical tables and
standard reports;
- Oversee the data input into
procurement related databases by administrative assistants and provide
guidance on data input and validation;
- Maintain relevant internal
databases and files; keep track of contractual agreements;
- Verify claims for accuracy and
conformance with procurement rules and regulations;
- Brief/debrief staff members on
issues relating to procurement transactions;
- Evaluate, develop, and
recommend procedures. Participate in discussions on new/revised procedures
and practices; interpret and assess the impact of changes and make
recommendations on follow up actions;
- Draft or prepare correspondence
to respond to enquiries in respect to relevant procurement matters; review
correspondence drafted by other assistants prior to clearance by
supervisor, as appropriate;
- Perform other related duties as
required.
Expected Results:
- Well organized, reports and/or
records, put together independently with only general guidance.
- Well organized work with
accurate information and databases; efficiently supervised team of support
staff or work unit.
Critical Success Factors:
- Sound judgment; ability to
extract, interpret, analyze and format data and to resolve operational
problems.
- Ability to work with minimum of
supervision; to supervise and train support staff; and to work effectively
with people of different national and cultural backgrounds.
- Ability to work with accuracy
under time constraints and pressure;
- to deal patiently and tactfully
with staff members and others and to have a high sense of confidentiality,
initiative and good judgment.
Qualifications and Experience
Education:
Secondary school
education preferably supplemented by Diploma in Business
Administration/Management, or other related field.
Experience:
Five years of
progressively responsible support experience including at least three years in
a financial unit, human resources, audit, evaluation, resources, or another
related field and at least one year at the G5 level or equivalent.
Knowledge:
- Knowledge of WFP manuals in the
area of procurement and financial rules and regulations. Knowledge of
WFP’s Information System.
- Training and/or experience
using MS PowerPoint and other WFP standard software including word
processing, spreadsheet and other systems.
- General knowledge of UN system
policies, rules, regulations and procedures governing procurement
administration.
Language: Fluency in both oral and written
communication in English essential.
Other
desirable skills:
Knowledge of relevant WFP specified software; proficiency in a second official WFP
language, preferably French
Vacancy
Announcement No: OMN/003/2013
Closing
Date: 04 June 2013
Post
Title: National Administration Officer
Grade: Fixed Term (NOA)
Duty
Station: WFP’s
Regional Bureau for East & Central Africa, based in Nairobi
Salary: As per UN Salary Scale
This
vacancy announcement is open to both male and female candidates. Qualified
female candidates are particularly encouraged to apply.
The United
Nations World Food Programme (WFP) is looking for a qualified candidate to fill
the post of National Administration Officer in support of the Regional Bureau
for East & Central Africa (OMN), based in Nairobi, Kenya.
Duties
and Responsibilities:
Under the
direct supervision of the Senior Regional Finance Officer, the National
Administration Officer will be responsible for the following tasks:
- Evaluate and monitor
administrative services and recommend changes in policies, systems and
procedures to ensure services are aligned with changing business needs and
objectives;
- Ensure WFP’s assets and other
resources under his/her responsibility are fully and properly accounted
for and that internal control systems are adequate and functioning;
- Coordinate timely recording of
RB assets and regular reconciliation of the same ensuring that applicable
IPSAS standards are observed in the recording of these assets;
- Act as WINGS Local Process
Expert (LPE) for travel and administration for OMN and ensure that
appropriate guidance is provided to RB and OMN COs on matters relating to
travel and administration;
- Ensure that contracts under
Administration section’s responsibility are regularly reviewed and
assessed to ensure that services provided by contractors are effective,
efficient and economical for the RB;
- Assess expenditure in
administration (office premises, assets, travel, etc.) for previous years;
estimate new requirements and prepare budget plans for designated areas of
work;
- Supervise the administration of
WFP RB premises to ensure efficiency, cost-effectiveness and timeliness of
operations and services;
- Oversee the identification of
office technology needs and maintenance of equipment in coordination with
relevant Units;
- Review adequacy of office space
requirements and make recommendations as appropriate;
- Assist or negotiate contracts
with vendors and service providers to ensure cost-effective services and
of quality and timely service;
- Supervise the timely recording
of inventory and other assets, including office supplies and other
consumables, sale, disposal and transfer of office assets ; evaluate, on a
regular basis, the inventory status and transactions in the asset
database; report anomalies and discrepancies for timely action;
- Draft correspondence and
internal procedural directives relating to administrative matters;
- Evaluate performance of
supervised staff;
- Provide guidance and/or
supervision to supervised staff; and
- Perform other related duties as
required.
Expected Results:
- Provide efficient
administrative support by applying specialized expertise with respect to a
range of administrative tasks including management of a team in Regional
Bureau.
- Issues are identified and
recommendations provided for improvement of services.
- Efficient use of resources at
all times.
- Monitoring budgets and
providing accurate and complete reports in the area of responsibility.
Critical Success Factors:
- Resourcefulness, initiative,
maturity of judgment, tact;
- effective working relations in
support of work conducted by other officers.
- Ability to prioritize work and
handle multiple tasks at the same time.
- Ability to deal patiently and
tactfully with people of different national and cultural backgrounds.
Qualifications and Experience
Education:
University degree
in Business/Public Administration, Engineering, or other fields related to
office management and administration.
Experience:
At least one year
of post graduate professional experience in administration or facilities
management.
Knowledge:
Training and/or
experience utilizing computers, including word processing, spreadsheet and
other standard WFP software packages and systems. General knowledge of UN
system policies, rules, regulations and procedures governing administration.
Language: Fluency in both oral and written
communication in English essential.
Other
desirable skills:
Relevant experience in UN or NGO administrative management environments;
proficiency in a second official WFP language, preferably
Vacancy
Announcement No:
OMN/004/2013
Post Title: Senior Programme Assistant (Reports)
Post Title: Senior Programme Assistant (Reports)
Grade: Service Contract SC7 (G7 equivalent)
Duty
Station: WFP’s
Regional Bureau for East & Central Africa, based in Nairobi
Salary: As per UN Service Contract Salary
Bands
This
vacancy announcement is open to both male and female candidates. Qualified
female candidates are particularly encouraged to apply.
The United
Nations World Food Programme (WFP) is looking for a qualified candidate to fill
the post of Senior Programme Assistant (Reports) in support of the Regional
Bureau for East & Central Africa (OMN), based in Nairobi, Kenya.
Duties and
Responsibilities:
Under the
direct supervision of the Senior Regional Programme Advisor, the Senior
Programme Assistant (Reports) will be responsible for the following tasks:
- Assist with coordination,
tracking and ensuring Country Offices timely submission of monthly
sitreps, briefs and key statistical information.
- Assist with consolidation,
review and editing of inputs from COs for Executive Briefs.
- As part of the OMN team, assist
with coordination and review of inputs for SPRs and periodical WFP reports.
- Assist in the preparation,
writing and editing of reports as required by the RB and HQ.
- As required, assist with
monitoring and reviewing regular sources of information and data required
for preparation of reports, e.g., information from NGOs, news clippings, surveys,
and information from field monitors food statistics reports.
- Provide support and clarification
on reporting policies and other related issues to Country Offices.
- Perform other related duties as
required.
Expected Results: Well-functioning unit, providing
technical expertise in a specialized area.
Critical
Success Factors:
- Sound judgment;
- ability to extract, interpret,
analyze and format data and to resolve operational problems.
- Ability to work with minimum of
supervision;
- to supervise and train support
staff and to work effectively with people of different national and
cultural backgrounds.
- Extensive and in-depth
practical knowledge of a specialized area;
- ability to plan and organize
work.
Qualifications and Experience
Education: Secondary school education,
preferably supplemented by courses in human resources, public administration,
transport, development economics or other related field.
Experience: At least six years of progressively
responsible experience of which at least one year closely related to
operations, food aid related work or other related field. At least one year at
the G6 level or equivalent.
Knowledge:
Training and/or
experience utilizing computers including word processing, spreadsheet and other
software packages.
Language:
Fluency in both
oral and written communication in English essential.
Vacancy
Announcement No: OMN/005/2013
Post
Title: Senior Programme Assistant (Resource and
Pipeline Management Analyst)
Grade: Service Contract SC6 (G6 equivalent)
Duty
Station: WFP’s
Regional Bureau for East & Central Africa, based in Nairobi
Salary: As per UN Service Contract Salary
Bands
This
vacancy announcement is open to both male and female candidates. Qualified
female candidates are particularly encouraged to apply.
The United
Nations World Food Programme (WFP) is looking for a qualified candidate to fill
the post of Senior Programme Assistant (Resource and Pipeline Management
Analyst) in support of the Regional Bureau for East & Central Africa (OMN),
based in Nairobi, Kenya.
Duties
and Responsibilities:
Under the
direct supervision of the Regional Resource Management Analyst, the Senior
Programme Assistant (Resource and Pipeline Management Analyst) will be
responsible for the following tasks:
- Analyze monthly pipeline data
in format for use by OMN Supply Chain Group to aid SCG on SRAC priorities
and analysis for FPF replenishment.
- Effective monitoring systems of
the balances have been established and any variances is followed up with
CO
- Support the Compilation and
provision of simplified one page management overview of Project RMA
situation and recommendations to COs on monthly basis/initiate RMA Supply
chain format templates/ initiate pipeline Bulletin templates.
- Recommend & Create Excel
reporting templates for the unit that can minimize human errors and reduce
delays in request for information and time workflows.
- Better planning, review and
further recommendations to management on enhancements of fund management
and accountability system
- Continuously access existing
gaps, and the extent to which fund management and accountability is
performed by existing systems.
- Provide input and feedback to
new and existing Global templates and resource analysis reports.
- Provide comprehensive analysis
on project performance and resource surplus/deficit, and recommend
appropriate actions to be undertaken by CO management.
- With support from Supervisor,
acquire skills and keep self-abreast in the review of project performance
analysis on Surplus/Deficits and perform BRs feedback analysis.
- Rules and regulations, policies
and procedures are made available to all relevant staff relevant staff
have received adequate training on the financial rules and regulations,
policies and procedures.
- To enhance the knowledge of CO
counterparts with regard to the resource management and pipeline issues in
their daily work.
- Ensure project budgets are
accurate and timely checked, reviewed.
- Review budget and revised
budget plans for new and on-going projects and provide expert advice on
budgetary adjustments required for effective utilization of funds by
RB/CO(ii) Recommend follow up actions in respect to approval process for
all projects so that all documentation are in line with the Programme
Review Committee (PRC) recommendations and data in WFP corporate system.
- Collect operational pipeline
data and prioritize operations in the region to facilitate multilateral
allocation process (SRAC process)& Provide qualitative support to CO
to ensure, more effective and efficient pipeline management
- Coordination and the creation
of monthly OMN Pipeline bulletin including continuous improvements of
design and information/ data included.
- Enhance information sharing and
coordination between, Programme, Donor Relation, Pipeline, Procurement
& Logistics in RB in order to optimize the supply chain.
- Act as Secretariat to the SCG;
Take minutes at meeting of SCG/ Record follow up actions/ follow through
with other units for availability to meetings and follow up actions.
- Attend SCG meetings and
note developing issues within units
Expected Results: Well-functioning unit, providing
technical expertise in a specialized area.
Critical
Success Factors:
- Sound judgment; ability to
extract, interpret, analyze and format data and to resolve operational
problems.
- Ability to work with minimum of
supervision;
- to supervise and train support
staff and to work effectively with people of different national and
cultural backgrounds.
- Extensive and in-depth
practical knowledge of a specialized area;
- ability to plan and organize
work.
Qualifications and Experience
Education: Secondary school education,
preferably supplemented by courses in supply chain management, development
economics, emergency or other related field.
Experience: At least six years of progressively
responsible experience of which at least one year closely related to
operations, food aid related work or other related field. At least one year at
the G6 level or equivalent.
Knowledge: Training and/or experience
utilizing computers including word processing, spreadsheet and other software
packages. Proficiency in Excel and fair knowledge on Pivot tables: This level
of skills is required to use advanced techniques for analyzing and manipulating
data in Excel 2), automate some operations, manage Macro Commands, and create
MS Excel applications. Specifically: Customize the work area, use advanced
functions (Names, VLOOKUP, IF, IS), work with Pivot Tables, use spreadsheet web
components, manage macro commands, concepts planning, operations, execution,
modification, interruption, use personalized toolbars and perform some
programming in VBA
Language:
Fluency in both
oral and written communication in English essential.
Vacancy
Announcement No: OMN/006/2013
Post
Title: National Programme Officer (Resource and
Pipeline Management Analyst)
Grade: NOB (Fixed Term)
Duty
Station: WFP’s
Regional Bureau for East & Central Africa, based in Nairobi
Salary: As per UN Scales
This
vacancy announcement is open to both male and female candidates. Qualified
female candidates are particularly encouraged to apply.
The United
Nations World Food Programme (WFP) is looking for a qualified candidate to fill
the post of National Programme Officer (Resource and Pipeline Management
Analyst) in support of the Regional Bureau for East & Central Africa (OMN),
based in Nairobi, Kenya.
Duties
and Responsibilities:
Under the
direct supervision of the Regional Resource Management Analyst, the National
Programme Officer (Resource and Pipeline Management Analyst) will be
responsible for the following tasks:
- Review budget and revised
budget plans for new and ongoing projects to provide expert advice on
budgetary adjustments required for effective utilization of funds by
RB/CO;
- Recommend follow up actions in
respect to approval process for all projects so that all documentation is
in line with the Programme Review Committee (PRC) recommendations and data
in WFP corporate systems is accurate; and,
- Provide comprehensive analysis
on project performance and financial surplus/deficit, and recommend
appropriate actions to be undertaken by RB/CO management.
- Monitor the use of resources
assigned to projects and provide expert advice to Fund Managers on actions
to be taken in case of potential shortfalls and surpluses;
- Provide input into the design
of tools to facilitate monitoring of resource utilization and
identification of surpluses and shortfalls;
- Support the preparation of
advance financing requests by providing recommendations to the Regional
Director; monitor and provide advice on all internal and external
borrowing and repayment arrangements;
- Support the preparation of
various documents, e.g. funding proposals and assignment plans, budgets
for donor proposals, import parity forms and presentation of costs versus
benefits of local purchases, e.t.c;
- Monitor commodity and cash
requirements, availability and shortfalls (pipeline) for all operations in
the region;
- Ensure that CO pipeline
submissions are accurate and reflect project requirements and situation on
the ground;
- Collate operational pipeline
data and prioritize operations within the RB according to severity of
pipeline shortfalls. Advise RB management and Headquarters (HQ) on
resource allocations;
- Support the preparation of
pipeline reports and strategy definition for the utilization of resources
during emergencies;
- Provide food-demand plan
aggregated by common corridors to support management of the Forward
Purchase Facility (FPF) and provide information to guide Regional Bureau
decision-making when multiple projects compete for the same FPF stock.
- Prepare and disseminate
comprehensive regular/ad hoc analytical reports related to resource
management to facilitate forecasting and decision making process;
- Contribute to corporate
initiatives in support of funds and budget management and corporate system
enhancements; and,
- Perform other duties as
required.
Expected Results:
- Well prepared, analytical work;
- well managed projects,
programmes and/or operations.
- Preparation of
documents/operations which bring together country programmes in a manner
which reflects strategic regional/country strategies and executive
decisions.
- Effective coordination with other
units and Headquarters, which leads to adequate delivery of required
resources.
Critical Success Factors:
- Good analytical skills;
- resourcefulness, initiative,
maturity of judgment, tact, negotiating skills;
- ability to communicate clearly
both orally and in writing;
- ability to work in a team, and
establish effective working relations with persons of different national
and cultural backgrounds.
- Ability to cope with situations
which may threaten health or safety;
- flexibility in accepting work
assignments outside normal desk description.
- Ability to deal patiently and
tactfully with people of different national and cultural backgrounds.
Qualifications and Experience
Education: University degree in one or more of
the following disciplines: economics, agriculture, international affairs,
business administration, social sciences, development studies or a field
relevant to international development assistance.
Experience: At least three years of
postgraduate professional experience in commerce, business administration,
development, or food aid support.
Knowledge:
Training and/or
experience utilizing computers including word processing, spreadsheet and other
software packages. Proficiency in Excel and fair knowledge on Pivot tables:
This level of skills is required to use advanced techniques for analyzing and
manipulating data in Excel 2), automate some operations, manage Macro Commands,
and create MS Excel applications. Specifically: Customize the work area, use
advanced functions (Names, VLOOKUP, IF, IS), work with Pivot Tables, use
spreadsheet web components, manage macro commands, concepts planning,
operations, execution, modification, interruption, use personalized toolbars
and perform some programming in VBA
Language:
Fluency in both
oral and written communication in English essential.
Vacancy
Announcement No: OMN/007/2013
Post
Title: Human Resources Assistant
Grade: Service Contract SC4 (G4
equivalent)
Duty
Station: WFP’s
Regional Bureau for East & Central Africa, based in Nairobi
Salary: As per UN Service Contract Salary
Bands
This
vacancy announcement is open to both male and female candidates. Qualified
female candidates are particularly encouraged to apply.
The United
Nations World Food Programme (WFP) is looking for a qualified candidate to fill
the post of Human Resources Assistant in support of the Regional Bureau for
East & Central Africa (OMN), based in Nairobi, Kenya.
Duties
and Responsibilities:
Under the
direct supervision of the National HR Officer, the Human Resources Assistant
will be responsible for the following tasks:
- Extract and input data from
various sources in the human resource database;
- Respond to human resources
queries from staff in the unit and elsewhere in the Programme;
- Ensure that salary, overtime,
hours of work, leave policy, entitlement, health insurance and detailed
Terms of Reference are comprehensively included within the body of all
Letters of Employment;
- Review supporting documentation
for processing various actions; answer a variety of enquires and supply
readily available information from office files, databases, liaising with
other offices as appropriate;
- Verify benefit and other human
resources related claims for accuracy and conformance with personnel rules
and regulations;
- Draft routine correspondence
and initiate process for the preparation of all staff support
documentation (visas, identification cards, UN Laissez Passer, bank
accounts, etc.);
- Assist supervisor in monitoring
the contractual status of all staff on various appointments based in immediate
location or within the office’s mandate; monitor within grade service
increment schedules and ensure the timely preparation and issuance of
contract renewals and personnel action forms;
- Check and maintain attendance
registers, leave reports, and other forms and reports;
- Check and maintain personnel
files for all staff at location, ensuring all documentation is complete;
maintain and update confidential personnel information and documents, and
ensure relevant documents are kept in their respective files;
- Search for, retrieve, compile,
assemble and archive a variety of human resources statistical data from
computer files, records, reports or from other sources for external use;
- Assist in the preparation of
administrative reports; draft routine correspondence; arrange for
briefings and debriefings and take notes at meetings;
- Ensure that UNDP and WFP issued
human resource and personnel policy manuals, rules, regulations,
guidelines, and circulars, are updated and filed regularly;
- Perform other related duties as
required.
Expected Results: Produces organized, accurate and
well documented records conforming to required format with well analyzed data.
Critical
Success Factors:
- Ability to review a variety of
data, identify and adjust data discrepancies.
- Identify and resolve
operational problems.
- Ability to communicate
moderately complex matters clearly and concisely.
- Ability to perform detailed
work, work of a confidential nature and/or to handle a large volume of
work possibly under time constraints.
- Ability to deal patiently and
tactfully with people of different national and cultural backgrounds.
Qualifications and Experience
Education: Secondary school education
preferably enhanced by Diploma in Human Resources, Business Studies or related
field. Knowledge of modern office procedures and communications skills.
Experience: At least three years of
progressively responsible general experience in clerical work experience,
including at least one year in the field of human resources or other related field
and at least one year at the G3 level or equivalent.
Knowledge:
Experience in
utilizing computers, including word processing, spreadsheet and other standard
WFP software packages and systems. General knowledge of UN system policies,
rules, regulations and procedures governing human resources administration.
Language: Fluency in both oral and written
communication in English essential.
Vacancy
Announcement No: OMN/008/2013
Post Title: Senior Human Resources Assistant
Post Title: Senior Human Resources Assistant
Grade: Fixed Term (G6)
Duty Station: WFP’s Regional Bureau for East
& Central Africa, based in Nairobi
Salary: As per UN Salary Scale
This
vacancy announcement is open to both male and female candidates. Qualified
female candidates are particularly encouraged to apply.
The United
Nations World Food Programme (WFP) is looking for a qualified candidate to fill
the post of Senior Human Resources Assistant in support of the Regional Bureau
for East & Central Africa (OMN), based in Nairobi, Kenya.
Duties
and Responsibilities:
Under the
direct supervision of the Regional HR Officer, the Senior Human Resources
Assistant will be responsible for the following tasks:
- Guide, train and supervise
other support staff in the area of responsibility; arrange for and/or
attend meetings on day-to-day basis on human resources matters;
participate in discussions of new or revised procedures and practices,
interpret and assess the impact of changes, and make recommendations for
follow up action;
- Review candidate applications
for advertised vacancies;
- Issue contracts and/process all
types of human resources transactions;
- Assist in briefing/debriefing
staff members on issues relating to human resources matters;
- Assist the Human Resources
Officer in reviewing the contractual status of staff in order to ensure
contracts are prepared on timely basis and reviewed before the deadline;
- Oversee the data input into
human resources related databases by HR assistants and provide guidance on
data input and validation;
- Assist and/or provide support
in recruitment of national/local staff in the National Officer and General
Services categories;
- Assist with recruitment
administration, including employment applications, shortlisting and a CV
database in line with the recruitment needs;
- Maintain data integrity in
databases, and initiate corrective actions when necessary;
- Draft or prepare correspondence
to respond to enquiries on relevant human resources matters; review
correspondence drafted by HR assistants prior to clearance by the Human
Resources Officer as appropriate;
- Evaluate, develop, and
recommend procedures. Participate in discussions on new/revised procedures
and practices; interpret and assess the impact of changes and make
recommendations on follow up actions;
- Compile and maintain payroll
data, reconcile errors and update payroll information by collecting,
calculating, and entering relevant data including overtime;
- Prepare induction briefings for
new staff and re-assigned international staff;
- Perform other related duties as
required.
Expected Results:
- Well organized, reports and/or
records, put together independently with only general guidance.
- Well organized work with
accurate information and databases; efficiently supervised team of support
staff or work unit.
Critical Success Factors:
- Sound judgment;
- ability to extract, interpret,
analyze and format data and to resolve operational problems.
- Ability to work with minimum of
supervision;
- to supervise and train support
staff; and to work effectively with people of different national and
cultural backgrounds.
- Ability to work with accuracy
under time constraints and pressure;
- to deal patiently and tactfully
with staff members and others and to have a high sense of confidentiality,
initiative and good judgment.
Qualifications and Experience
Education:
Secondary school
education supplemented by a Diploma in Human Resources, Business Studies or
related field, Knowledge of modern office procedures and communications skills.
Experience: At least five years of progressively responsible work experience including at least three years in a human resources or another related field and at least one year at the G5 level or equivalent.
Experience: At least five years of progressively responsible work experience including at least three years in a human resources or another related field and at least one year at the G5 level or equivalent.
Knowledge:
Experience in
utilizing computers, including word processing, spreadsheets, and other WFP
standard software packages and computerized payroll systems. Specialized
knowledge of WFP rules and regulations and policies and practices in the
specific area of work. Knowledge of WFP manuals in the area of human resources
administration. General knowledge of UN system policies, rules, regulations and
procedures governing human resources administration.
Language: Fluency in both oral and written
communication in English essential.
Other
desirable skills: Knowledge
of WFP manuals in the area of human resources administration. Working knowledge
(level C) and/or limited knowledge (level B) of other WFP official languages
depending on area of work. Formal training in administration or human
resources.
Interested
individuals meeting the above qualifications are required to submit their applications
together with detailed curriculum vitae, copies of education certificates,
names and telephone numbers or email addresses of three work referees by e-mail
to: wfp.omnhr@wfp.org
quoting the VA no. and the title of the position in the subject line.
Applicants
should also complete and submit a Personal History form (P.11) available on the
following link http://www.unon.org/docs/P11.doc.
Closing
date: 04 June
2013.
Applications
must be received by the deadline. Late applications will not be
considered.
Only
short-listed candidates meeting all essential qualifications will be contacted.
NB: WFP does not charge fees from
applicants at any stage during the recruitment process.