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Finance and Administration Manager Job in Kenya

JM Mantle & Co. Limited

 Job title: Finance and Administration Manager

The Mantle Group works with businesses, nonprofits, donors and foundations committed to helping Africa become the greatest story of this century.  

We work with clients to help them solve their most important challenges - growth, profitability, and impact.  

We deliver specialist strategic and business advisory services through our consulting practice; and talent development through our training business.  

We work with a broad spectrum of clients ranging from financial institutions, small growing businesses and development agencies and their programs.

About the job
This role is responsible for ensuring that we provide our clients with adequate financial management arrangements including Budgeting & Forecasting; Financial Accounting; Funds Flows; Internal Controls, Policies & Procedures; Financial Reporting & Regulatory Compliance; and Auditing.  

You will be required to ascertain that our clients’ finanical management arrangements ensure that funds are utilised for their intended purposes and in the most efficient manner possible in line with their financial and reporting guidelines.

Key responsibilities
  • Provide financial management and make arrangements concerning the grants to clients including but not limited to processing payments and disbursements, maintaining financial records, financial reporting, instituting and applying procurement, inventory and payroll procedures that comply with international standards and the clients’ procurement rules.
  • Perform periodic bank reconciliations for funds deposited in the custodial bank accounts, track funds received by Donors and record transactions in their specific programs.
  • Implement the clients’ procurement rules; Donor financial and reporting rules, and ensure that these rules are followed.
  • Process periodic and emergency requests for funds from clients as per mandate.
  • Ensure timely and accurate disbursement of funds to the clients through the use of methods and procedures for payment that minimize the lapsing of funds available under any grants.
  • Request and review client internal periodic financial reports including supporting documentation.
  • Prepare and submit periodic & financial reports against tight deadlines for individual donor programs to each donor with the frequency and in the form required by such donors with respect to each grant, award and contract.
  • Work co-operatively and in a timely manner with our clients to implement the activities and responsibilities described in contract agreements.
  • Analyze budgets submitted to donors/funders for variances against projected and actual expenses for individual projects.
  • Perform verification of expenditures proposed to ensure they are only for intended and permitted purposes under each grant.
  • Prepare and provide needed additional information to clients and donors / funders.
  • A Bachelor’s Degree in Finance, Business Management or Accounting
  • Fluency in both English and Somali Languages, written and spoken.
  • Minimum Grade B in KCSE
  • Currently pursuing ACCA Part 2 or CPA Section 2
  • Experience in Financial Management
  • Experience in managing client relationships
  • Experience with Donor reporting or knowledge and ability to apply financial rules and regulation procedures in the Donor environment will be an advantage
  • Well organized with ability to multi-task and prioritize in order to meet tight deadlines.
  • Results driven and achievement oriented
  • Ability to work independently and as part of a team with minimal supervision
  • Attention to detail
  • Proficiency in Microsoft office applications

JM Mantle offers an exciting career opportunity in a great work environment with a competitive salary and extremely generous bonus for our top achievers.

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