The World
Society for the Protection of Animals (WSPA), is a not for profit organisation
and has been in operations for more than 30 years.
We seek the
protection of animals around the globe through our collective skills and
knowledge to move individuals, organisations and governments to transform
animals’ lives.
We are in
the process of opening a regional office in Nairobi, Kenya to serve the Eastern
Africa region and seek to hire a result driven
Finance and Administration Manager.
Reporting
to the Regional Director you will have overall responsibility for setting up
the department and developing and implementing organisational systems and
processes for Finance, Human Resources, Information Technology (IT) and
Administration management.
Responsibilities
Responsibilities
General
Management
- Working in co-ordination with
colleagues at WSPA’s International office in London, contribute to the
efficient operation of WSPA Africa through the development, delivery and
application of operating procedures for Finance, HR, Facilities and IT
that are aligned with global operating policies and standards
- Provide support to Country
Directors and their finance staff to ensure that resources functions
operate within the policies and procedures of the organisation and comply
with all relevant legislation and professional standards in the relevant
country
- In consultation with the
Regional Director and International colleagues, assist with the
recruitment, selection and training of well-qualified staff.
Finance
- Maintain responsibility for all
local financial operations and reporting, including budgeting and
budgetary control, cash flow and treasury management, intercompany
accounting, payroll and related statutory matters, financial, management
and statutory reporting to the various stakeholders, and internal
controls, audit and tax management
- Oversee all aspects of grant
management including performing due diligence, ensuring appropriate and
timely preparation/revision of agreements, monitoring grantee financial
progress against technical progress and ensuring proper record keeping
- Set up and manage the reporting
and accountability requirements for institutional donor funding
- Oversee local procurement
process, contract negotiation and tendering, identify and maintain
preferred suppliers, ensure value for money, (including donor specific
compliance for all these processes).
- Oversee risk management and
legal activities, letters of agreement, contracts, leases and other legal
documents and agreements
- Provide training and guidance
to staff on the use of financial tools, budget formulation, tracking and
adjustments, expense accounting, financial analysis and internal and donor
reporting as required
- Coordinate the roll-out of any
global projects in the region (e.g. global treasury, NAV implementation,
procedures development)
Human Resources
Working
collaboratively with the HR Business Partner for Europe, Middle East &
Africa and Resources colleagues in the region, you will:
- Develop and deliver plans for
recruitment, training and development
- Coordinate information
gathering and processes for compensation and benefits reviews and other
reporting requirements
- Ensure that annual appraisal
processes take place across the region
- Provide appropriate
support/facilitation to any employee relations issues across the region
Information Technology
- Working collaboratively with
International office IT staff and Resources colleagues in the region
(if/when in place), contribute to the development of an IT plan for the
future and supervise its implementation to meet IT needs (hardware and
software) as the organisation grows in the region.
Facilities
- Oversee the management of and
provide support as appropriate to, WSPA Africa’s logistics needs
- Work with the Director of
Programmes and the Regional Director, to undertake responsibilities
relating to health & safety and security, including the facilitation
of appropriate insurances
Requirements
- A degree majoring in Finance or
Accounting with a professional accounting qualification such as CPA (K) or
ACCA. A Masters degree will be an advantage.
- 7 years experience working in a
similar management position in an international organisation, INGO and or
institutional donor funded environments
- Working knowledge of integrated
accounting packages; experience with Navision accounting software is of
particular interest to us
- Excellent technical accounting
and analytical skills, computer (MS Office) skills
- Proactive hands-on attitude
with the ability to think strategically as well as identify and implement
practical actions to a high standard
- Excellent written, verbal
communication and interpersonal and team working skills. WSPA’s working
language is English.
- Proven project management
skills
- Proven donor finance management
skills
- Strong organisational skills
and meticulous attention to detail
- High level of discretion and
diplomacy
How to apply:
Your
application should include a cover letter that demonstrates why you are the
best suited candidate for this role; a detailed CV highlighting relevant
experience; details of current and expected salary; a daytime phone contact,
email address, and the names of three professional referees.
All
applications and enquiries should be sent to:
Adept
Systems
Management Consultants
P O Box 6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke
Only short listed candidates will be contacted.
Management Consultants
P O Box 6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke
Only short listed candidates will be contacted.
Please note
that we do not charge fees for receiving or processing job applications.
Closing date: Friday 7th June 2013