The
Australian High Commission, Nairobi is seeking applications from suitably
qualified individuals for the position of
Administration Officer.
The Australian International Food Security Centre (AIFSC) within the Australian Centre for International Agricultural Research (ACIAR) is seeking an Administration Officer (AO) to support the AIFSC office in Africa.
The
AIFSC AO will be located in Nairobi, Kenya, initially in the Australian High
Commission.
The
position provides general administrative support to the African regional office
of the AIFSC and to the AIFSC Liaison Officer.
About ACIAR and the AIFSC:
ACIAR is part of Australia’s development assistance program, fostering international agricultural research and development partnerships that will result in more sustainable agricultural systems, higher incomes and strengthened food security, particularly in Africa, Asia and the Pacific region.
The
AIFSC Africa office has responsibilities for the effective delivery of the
AIFSC program in Africa.
The
office provides support to AIFSC-funded collaborative research and development
partnerships through liaison, coordination, representation and administrative
activities.
For further information, see http://aciar.gov.au/aifsc
Duties:
- 1. Assist with
day-to-day management of office operations and provide routine
administrative support including record management, provision of quotes,
procurement through the Department of Foreign Affairs and Trade (DFAT)
processes, finance administration, acquittals, creating and updating
expenditure spreadsheets, reconciliation of payments and handling general
queries. 60%
- 2. Contribute to
the corporate business of AIFSC by providing reception services, including
answering telephone inquiries and being a first point of contact for
visitors, as well as processing incoming and outgoing mail and
coordinating courier collections/deliveries. 15%
- 3. Make travel
arrangements (domestic and international) for AIFSC staff, including
booking travel and accommodation; organizing visas; airport transfers,
local driver and itineraries. 10%
- 4. Contribute to
meeting, workshop and visit arrangements (in all the 10 countries); including
coordination of attendees and preparation of itineraries and meeting
papers. 10%
- 5. Liaise with
AusAID, DFAT, DIAC, Austrade staff on operations and administration. 5%
Selection
Criteria:
- 1. A national
diploma or a university degree in Administration, Business or Management
is required.
- 2. Minimum three
years’ experience working in administrative support with progressive
responsibility
- 3. Sound
organisational and administrative skills in office support, including the
ability to prioritise, plan and organise tasks to achieve desired results
with good time management.
- 4. The ability
to provide outstanding client service; and value diversity through
sensitivity in dealing with people from other cultures.
- 5. Demonstrated
ability to work effectively within a team environment; share knowledge;
build and sustain positive working relationships; show initiative; and
take responsibility for personal development.
- 6. Well
developed written and oral communication skills with the ability to draft
simple correspondence and reports.
- 7. Competency in
the use of Microsoft Office suite including intermediate Excel and Word
skills and experience in database management.
Salary:
Starting monthly salary will be 127,227 per month. This is a two-year contract position with an option to extend and a probation period of six months.
Applicants should address a cover letter and CV (max 4 pages) to the address below explaining their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience.
Applications
should be mailed or hand-delivered to:
Recruitment (Administration Officer - AIFSC)
Australian High Commission, Riverside Drive (400m off Chromo Road),
PO Box 39341-00623
Nairobi
To reach on or before 12.00pm Friday, 17th May 2013.
Only successful applicants will be contacted.
