Our
client is one of Kenya’s largest transport and logistics providers in East
Africa.
Having
being in existence for the past 30 years the company has experienced dynamic
growth and now operates in all major transport and logistics sector.
Role Title: Personal Assistant to the Chief Executive Officer (CEO)
Primary Purpose of the Role:
Provide
high level administrative support by conducting research, preparing statistical
reports, handling information requests and performing clerical functions such
as preparing correspondence, receiving visitors, arranging conference calls,
and scheduling meetings.
May
also train and supervise lower-level clerical staff.
General Accountabilities:
- Prepare invoice,
memos, reports, letters, financial statements and other documents, using
word processing spread sheets, data base or presentation software
- Answer phone
calls and direct needed calls to the Chief Executive Officer
- Conduct
research, compile data, and prepare papers for consideration and
presentation by the Chief Executive Officer
- Attend meetings
to record minutes, share to appropriate parties, and well maintain them
either electronically or in hard copy
- Usher visitors
and determine whether they should be given access to the Chief Executive
Officer
- Read and analyze
incoming memos, submissions, and report to determine their significance
and plan their distribution
- Perform general
office duties, such as ordering supplies, maintaining records management
data base systems, and performing basic book keeping work
- File and
retrieve corporate documents, records, and reports
- Open, sort and
distribute the Chief Executive Officer’s incoming correspondence including
faxes and emails
- Make travel and
accommodation arrangements on behalf of the Chief Executive Officer
- Draft standard
letters for the Chief Executive Officers approval
Relationships:
- CEO
- Other
departmental heads
Skills:
- Excellent oral
and communication skills
- Ambitious and
visionary
- Ability to
prioritize and quickly reprioritize workload regularly
- Ability to
foresee needs for planning purposes, and to follow-up for completion of
activities
- Ability to
interact courteously and effectively with volunteers, staff and public
Qualifications:
- Academic
- A University
degree in Business Administration or equivalent Professional
- Computer
literate with certification and proven experience on the latest standard
computer applications .i.e. Microsoft Office, Power Point Presentation and
Excel Spread Sheets
Work
Experience
- At least 5 years
experience offering administrative support to a senior executive
If
you have the requisite experience and qualification for this role, we would
like to hear from you. Please email us your application letter, a copy of your
updated curriculum vitae as well as current remuneration details to
hr@resourceassociates.co.ke before close of business 2nd May 2013
