Position: Administrative Assistant
Industry: BPO
Location: Nairobi
Our client, a fast growing specialized BPO firm seeks to recruit an
Administrative Assistant to perform a wide range of administrative and office
support activities for the department, managers and supervisors to facilitate
the efficient operation of the organization.Industry: BPO
Location: Nairobi
Key Tasks and Responsibilities
- Assume
receptionist duties, greet public and refer them to appropriate staff
members, attending phone calls and replying to the emails received
by the client
- Retrieve
documents from filing system
- Resolve
administrative problems and inquiries
- Prepare
and modify documents including correspondence, reports, drafts, memos and
emails
- Schedule
and coordinate meeting, appointments and travel arrangements for managers
or supervisors
- Prepare
agendas and schedule for meetings then record, compile, transcribe and
distribute minutes of meetings
- Coordinate
maintenance of office supply inventories
- Coordinate
and maintain records for staff, telephones, parking and petty cash
- Assist
staff with administrative duties and completion of necessary statistical
reports as requested
- Cooperate
in the maintenance or modification of database management for quality
assurance
- Distribute
incoming mail and prepare outgoing mail including bulk mail
- Maintain
front desk area, keeping it clean and free from clutter
- Maintain
appropriate interpersonal relationships with employees, peers and
customers
Professional Skills and Competencies
- A
Diploma in business related field
- Minimum
1 year clerical or administrative experience
- Familiarity
with Microsoft Office software (Word, Access, Excel, PowerPoint)
- Knowledge
of general office machines and telephone
- High
degree of discretion dealing with confidential information
- Ability
and willingness to work some early mornings, evenings and weekend days
To apply, send your CV only to cvs@flexi-personnel.com before
Friday 27th April 2013.
Clearly indicate the position applied for and the minimum salary
expectation on the subject line.