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Program Officer Job in Nairobi Kenya

Oxfam works for a just world, without poverty. We support poor and marginalised people to stand up for their fundamental rights and we hold the powerful, governments and businesses, to account. 

Since 2010, Oxfam has an inter-affiliate Pan Africa programme working to enable, strengthen and accompany regional and pan-African coalitions, alliances and social movements to realise fundamental freedoms and basic human rights in four primary areas: democratic governance, gender justice, economic justice and financing for development. 

We do so by supporting active citizenship and the popularization and national implementation of key international and African policy standards, pledges and human rights instruments.
Program Officer- Pan Africa Program
National Position

Duty Station: Nairobi-Kenya
Purpose of the function
Based on Oxfam Novib's strategic plan and inter-Oxfam Pan Africa Framework, to further refine and implement the organisations country policy and the one programme approach in close cooperation with the local partners and the other Oxfams.
Main tasks of the function
  • Takes initiatives to elaborate and implement the national policy priorities within the Oxfam (Novib) policy. Signals opportunities for local co-operation and (back-donor) financing that contribute to the goals of Oxfam (Novib). Develops and maintains partnerships.
  • Contributes to the development, implementation and monitoring of the annual contract, in cooperation with (inter)national organisations, to the development of the strategic partner portfolio and the communication around this. Provides for the appraisal of reports and registration in SAP.
  • Initiates and facilitates Knowledge & Information Management (KIM) with local partners to strengthen the effectiveness and implementation of programmes and lessons learned. Facilitates networks between partners and relevant external actors like knowledge institutes, and initiates and facilitates reports and any publications in this area.
  • Identifies, organises, facilitates if needed and monitors capacity building processes for partners on relevant themes.
  • Prepares, in the framework of the project cycle of ON or requirements of the back donor, documentation and correspondence (such as approvals, contracts, letters of transfer, reminders and [standard] letters of rejection).
  • Arranges and monitors the (administrative) processes of the programmes and externally funded projects, in line with ISO procedures and back donor requirements; to signal deviations within the different processes and remind the relevant staff members of this.
  • Arranges the processes, registration and filing of the documentation and correspondence of the (core) processes, in line with applicable procedures and with the help of the automation systems.
  • Provides secretarial, administrative and organisation support for the Oxfam Novib Director of the Pan Africa programme.
Specific fields of attention
A. Strategic development financing
The development and management of the portfolio of local partners and projects:
  • Submits proposals for targets in the area of approvals, spending, specified by counterpart and country level and/or by theme.
  • Identifies relevant local partners, within set frameworks; appraises, together with the financial officer and any other programme officer, the project proposals, the organisation and management capacities of local partners, plans on result and makes proposals on the (way of) financing.
  • Monitors and evaluations the implementation of programmes by local partners, retrieves and registers the results achieved. Records them in SAP. Discusses relevant developments and the implementation and priorities within programmes.
B. Institutional funding / project development
The development and implementation of projects and programmes back-donors (could) finance:
  • Writes and develops a project plan, including the deployment of people, systems and resources. Identifies potential donors.
  • Assesses partner organisations for Special Projects and any other projects in the consortium framework.
  • Implements and monitors the agreements reached with the consortium or the implementation partners, such that donor wishes and demands are fulfilled.
  • Provides proactively for communication and information transfer around the project to (potential) donors, co-operation partners, head office and other Oxfams.
C. Thematic and/or policy priorities
  • Initiates elaboration and implementation of thematic policy priorities within the policy of Oxfam (Novib). Signals local and regional opportunities for co-operation that contribute to the goals of Oxfam (Novib). Develops and maintains partnerships.
  • Takes part in relevant Oxfam (Novib) working and project groups, primarily for reasons of thematic knowledge, with input from partner organisations, and is capable of fulfilling the role of project leader.
Required knowledge
  • Bachelor’s degree in International Development, Project management.
  • Experience working at regional or pan-African level is preferred. Prior knowledge of and experience with topics related to Economic Justice, Financing for Development and/or Gender Justice would be an advantage.
  • Excellent interpersonal skills and verbal and written communications skills. French is strongly desired.
  • Ability to work under pressure, ability to prioritize and to meet deadline
  • Good report writing skills, strong writing and communication skills and analytical abilities, particularly in the areas of learning, and capacity development/transfer.
  • Able to take initiative and exercise sound judgment.
  • Ability to manage multiple tasks in an effective, pro-active and timely manner.
  • Solid understanding and knowledge of socio-economic and development programming approach.
  • Experience in organizational analysis & partnership, grant management & program Development.
  • 3-5 Years of experiences in a similar position.
  • Analytical thinking skills and abilities to influence others.
  • Experience in developing, managing and monitoring development projects by NGOs, Including multi-actor programs funded by external donors.
  • Excellent social skills and a team-player.
  • Willingness and ability to travel is essential.
This position is offered for one year with a possibility for further renewal.
Application procedure
Applications (full curriculum vitae and motivation letter) to:
Application deadline is on Friday 8th March 2013 at 5:00PM. 

ONLY short listed candidates will be contacted.

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