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Operations and Administration Specialist Job in Bungoma, Western Kenya

Industry: Nonprofit / International Development
Function:Administration and Operations
Employer: One Acre Fund
Job Title:Operations and Administration Specialist
Job Location: Rural Kenya

Commitment: Long Term career position

Organization Description

One Acre Fund is an agricultural NGO in Kenya, Rwanda, and Burundi that is innovating a new way of helping farm families to achieve their full potential. 

One Acre invests in farmers to generate a permanent gain in farm income. We provide farmers with a "market bundle" that includes education, finance, seed and fertilizer, and market access. 

Our program is proven impactful – every year, we weigh thousands of harvests and measure more than 100% average gain in farm income per acre.  

We are growing quickly. In six years, we have grown to serve over 100,000 farm families with more than 1,000 full-time field staff in Kenya.

Job Description

We are looking for an extremely organised, passionate and capable individual to help expand our administration department as One Acre Fund grows.

Initial tasks would be similar to that of an administration officer, but we are seeking someone to eventually take on management responsibilities and hold a key position within our administration department.

Essential Skills and Experience
  • At least 2 years leadership experience
  • Experience with finance and accounts
  • Highly skilled with computer software, particularly Microsoft Office (including Excel)
  • Strong ability to work within deadlines
  • Ability to multitask and prioritise – You will be managing several projects at once and must be able to complete them in order of priority.
  • Attention to detail – One Acre Fund has exceptionally high standards and all projects must be completed to a very detailed level.
  • Ability to work under minimum supervision
  • Excellent communication and high level of professionalism.
  • Must live or be willing to relocate to Bungoma, Western Kenya.
Desirable Skills and Experience
  • Leadership experience – You will be managing several teams, and we are looking for someone who has great leadership qualities.
  • Experience in business, entrepreneurship or NGO administration
  • Procurement experience
  • Ability to work long hours – All One Acre Fund employees are passionate about what they do. We are a professional organisation and our employees often work outside regular hours in order to achieve fantastic results.
Education Qualification

A bachelor’s degree in the relevant field of study.
Career Growth and Development – One Acre Fund invests in building management and leadership skills. 

We provide constant, actionable feedback delivered through weekly mentorship and through regular career reviews. 

We are a rapidly expanding organisation and there is significant capacity for career growth in roles that each person can be passionate about.

Areas of Responsibility

Staff travel and transport - Researching and timely booking low cost flights for staff.  Responsible for vehicle fleet management including maintenance, insurance and necessary documentation.
Accommodation and property management - Ensure that all visitors and staff have appropriate accommodation, source new rental/buying options for our expanding team and ensure documentation is legal and current.  Ensure that bills and rent are paid on a timely basis
Construction and maintenance - Ensuring our properties are maintained to a professional level,including ensuring all new construction work is of professional quality, and all utilities are in order.  You may eventually be responsible for managing our construction and maintenance team.
Health - Ensure that all staff is properly vaccinated according to programs/schedules and equipment is always fully stocked.Ensure that emergency health procedures are in place
Security - Ensure that our security service is well managed, security guard attendance is high and emergency security procedures are in place.
Management and development of staff  - You may eventually be managing our security, construction, vehicle maintenance and special projects support teams. Ensure that all managers report on a timely basis, perform excellently, and have full control over their departments and construct trainings for managers to improve on areas of weaknesses.
Expense and finance management -You will become responsible for the finances of your team. This entails close monitoring of expenses, arranging audits, and brainstorming cost saving techniques, and creating a budget for the administration team.
Procurement -You will be responsible for ensuring that all purchases are genuine and at the best possible price. This demands considerable negotiating and research skills, as well as thorough auditing.

Timeline: Resumes should be submitted by March 15th 2013
Compensation: Competitive Salary with Performance Based Incentives
Benefits: Performance based bonuses, airtime and transportation allowances
Career Development: Twice Annual career reviews and constant feedback. Your manager will invest significant time in your career development.

One Acre Fund is an equal opportunity employer.

To Apply: Email Cover letter and Resume
To (Subject line: Operations and Administration Specialist + the place you heard of the position) and include salary expectations.

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