Position: Head of
Procurement
Company profile:Our client is a group of
International British Curriculum Schools comprising of Early Years, Preparatory
and Secondary Schools
Line Manager:Director of Operations
To develop and maintain a reliable, efficient and professional
process for the receipt of orders, identification, sourcing, cost effective
purchasing and delivery of goods and services to the institution.
To ensure timely, consistent and reliable communication on the
status of all orders made by the requesting officers at all times.
Key Competencies/Qualifications:
- Excellent
communication, negotiation, reporting and record keeping skills.
- A
keen sense of follow-up to completion on all matters relating to sourcing
and purchasing.
- Proven
skills in essential ICT/ERP packages and proven knowledge or experience
with the use of procurement software such as Sage, IMIS, PASS or other
relevant systems.
- Ideally,
a university graduate in supply chain management, procurement, purchasing
and supplies or any other business related field.
- Additionally,
a member of the Kenya Institute of Supplies Management/Chartered Institute
of Supplies Management (UK).
- A
minimum five years working experience is desirable.
Key Responsibilities:
- Participating
in the supplier pre-qualification and selection processes. Maintaining an
up to date directory of all suppliers, their contacts, a brief on their
products/services and on the status of any agreements entered into.
- Developing
and maintaining strategic supplier relationships to ensure the timely and
efficient delivery of goods and services
- Participating
in the negotiations of agreements and monitoring performance against SLAs
(Service Level Agreements)
- Identifying
new opportunities for procurement efficiencies to be incorporated into the
overall procurement strategy.
- Coordinate
travel arrangements and booking of flights for staff.
- Engage
in best practice in the sourcing of RFQs (quotations) and in the
preparation of comparative ranges for the consideration of the Director.
- Generate
Purchase Orders (PO’s) and issue them to the vendor after proper approval
as per the established procurement procedures.
- Management
of information on the performance of budgets for all Departments and the
prompt dissemination of the same to authorized personnel as and when
required.
- Periodically
(and as required) conduct dialogue, briefings and negotiation sessions on
pricing/terms and conditions etc with suppliers/vendors.
- Ensuring
that requests for purchases are clearly articulated approved and recorded
as per the established procedures (reviewed from time to time).
- Consulting
with requesting officers to ensure that quality, quantity and type of
items required meet their specific specifications.
- Keeping
requesting officers properly informed on the status and progress of all
requests/orders made and dealing with any changes or clarifications as
required.
- Monitor,
respond and assist with any supplier enquiries.
- Progressively
conduct supplier suitability and capability checks and advise the Director
of any required changes.
- Bring
to the attention of the Director any supplier contracts up for review in
good time and assist in the processes of renewal or cancellation of
agreements.
- Any
other duties as deemed necessary for the smooth running of the Department.
How to apply
To apply for this position send your CV to mycv@myjobseye.com
quoting the position in the subject line and preferred location.
Kindly also mention your current/ last salary and
benefits.
Only shortlisted candidates will be contacted
