Oxfam works for a just
world, without poverty.
We support poor and
marginalised people to stand up for their fundamental rights and we hold the
powerful, governments and businesses, to account.
We do so by supporting
active citizenship and the popularization and national implementation of key
international and African policy standards, pledges and human rights
instruments.
Finance / Bookkeeping Officer - Pan Africa Program
National Position
Duty Station: Nairobi-Kenya
Purpose of the function
To provide for the
financial aspects of the country portfolios, the implementation and monitoring
of the financial aspects of the assigned Special Projects, the management of
the financial risks and opportunities, and to provide for the appraisal and
analysis of the necessary financial aspects of proposals and reports for
back-donors.
To maintain the
financial and administration aspects of the field office in such a way that the
office running costs are efficiently and effectively administered and accounted
for according to the standards and procedures set.
The time distribution
is foreseen as follows: 30% South Sudan; 70% Pan Africa Programme. Combined,
bookkeeping functions for these two teams will take up 30-50% of the time,
whereas the majority of time will be dedicated to programme-matters related to
Oxfam’s Pan Africa work.
Main tasks of the
function
Finance (Programmes)
- Checks
and appraises the financial aspects of funding proposals on internal and
external risks and opportunities; communicates on the findings with the
programme officer and counterparts, and makes proposal on the (method of)
financing.
- Checks
and appraises the financial reports and audits of counterparts;
communicates on the findings with the programme officer and counterparts,
and makes proposals for follow-up.
- Checks
and appraises together with the programme officer the organisational
structure, the (financial administrative) capacity and the used management
systems of the counterparts. If necessary, makes proposals to counterparts
and/or works out ideas for their improvement and strengthening.
- Contributes
to the drawing up and implementation of the annual operational plan, and
makes proposals in this regard for approval and spending targets.
- Monitors
periodically the approvals, spending and performance at country level and
revises the (financial) planning where necessary.
- Records
this in the management information systems.
- Signals
national developments and contributes to financial management/policy (such
as the quality of audits, opportunities for getting advice in the
financial area and the quality of financial traffic).
- Draws
up the budget for (externally funded) project proposals on the basis of
the intended project activities. When a project is approved: prepares the
financial management reports in line with the standards of the
back-donor(s), including a (first) analysis, and submits them to the project
leader for his/her approval.
Finance (Bookkeeping)
- To
register and process procurement invoices and declarations, including the
coding of invoices of the mail dispatch companies, and to arrange their
initialing and payment.
- To
prepare the monthly payroll.
- To
carry out the administrative organisation of all data on payments and
receipts of the office running costs, keeping records of all financial
mutations.
- To
manage cash transactions in the office and maintain contact with the bank
and HQ regarding financial transactions.
- To
calculate currency conversions and record cash movements.
- To
assist in the preparation of financial reports and to inform the manager
when spending is not according the (financial) planning.
- To
maintain financial records through filing, retrieval, retention, storage,
compilation, coding, updating and purging.
- To
compile various financial documents, verify their accuracy, and ensure
compliance with established procedures.
- To
arrange the entry or change of creditors’ basic data.
- To perform
any other relevant duty at the request of the line manager.
Required knowledge:
- A
degree in finance management on a bachelor level
- 5 years
of relevant work experience in financial position including financial
management, planning, administration and budgeting & auditing.
- Several
years of working experience related to international/local development
organisations
- Experience
in making independent financial analyses of development programmes,
ability to evaluate these within the political and socio-economic context
where they are carried out.
- Experience
and knowledge of relevant financial IT-systems, pref. Excel, Pastel and/or
SAP-Adobe.
- Excellent
social skills and you are a team player
- Extensive
knowledge of financial and administrative systems
- Excellent
communications skills in English and French which is strongly desired.
This position is offered for one year with a possibility for
further renewal.
Application procedure
Applications (full
curriculum vitae and motivation letter) to: vacancy.Heca@oxfamnovib.nl
Application deadline
is on Friday 8th March 2013 at 5:00PM.
ONLY short listed
candidates will be contacted.