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Awards Manager Job in Nairobi Kenya

Job Title: Awards Manager
Team / Programme:Awards    

Location: Nairobi
Grade: 2    

Type of Contract:National

Child Safeguarding:Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
Role Purpose: 
This position is required in order to ensure that all individual grants and donor relations are managed to the required degree. 

The role will ensure that programme quality, outputs, timelines and expenditure are all reviewed against original plans on a monthly basis and that remedial actions are taken in order to ensure that deliverables are met within the agreed timeframe. 

The position will also be responsible for ensuring that reports to donors are of a high standard and are consistent, that donor compliancy issues are proactively dealt with and that grant audits are well prepared for and result in no disallowances.
Scope of Role: 
Reports to: Awards and Compliance Director
Dimensions: Save the Children works in 8 countries in East Africa (Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan, Tanzania and Ethiopia) with a current staff complement of approximately 3500 staff and current expenditure of approximately $200 million each year
Staff directly reporting to this post:  2

Key Areas of Accountability:
  • Review all grants on a monthly basis in terms of budget versus actual, identify areas of over or under expenditure, instigate remedial actions and liaise over required corrections.
  • Review current grant progress against original plans and log frames, identify areas of concern and ensure remedial actions are taken.
  • Ensuring all award monitoring and tracking systems are working effectively and are consistent with country programme strategy and global Save the Children award management protocols and best practice;
  • Providing budget holders and line managers with appropriate training in donor guidelines, compliance issues, field budgeting systems and Save the Children award management procedures and best practice, while also ensuring that this forms part of new staff induction programmes;
  • Overseeing the compilation of award management statistics, including award tracking templates and Key Performance Indicators (KPIs), and reporting findings to the Country Director on a monthly basis;
  • Preparing comprehensive donor reports for the Senior Management Team (SMT) and Country, Regional, and Head Office, and advising on the development of an overall funding strategy and the preparation of operational plans to identify actual or potential funding gaps and opportunities;
  • Representing the principles and work of Save the Children UK to donors, United Nations, NGOs and INGOs, government, media and other stakeholders when required;
  • Supervising, managing and motivating awards officers with the aim of building and maintaining a cohesive, efficient, and effective team;
  • Maintaining grants income and debt-tracking schedules, ensuring timely collection of due donor income and release of Income Claims, Financial Reports, and Narratives to donors;
  • Review programme quality and beneficiaries numbers against plans and ensure that programming is progressing along the required lines.
  • Ensure that donor reports accurately reflect work done by utilising the information from various departments and show clear links between finance, M&E, programme and logframe reports.
  • Ensure that external reporting deadlines are met for donor grants.
  • Manage grant administration including the authorisation of contracts, setting up of grant files and requesting grant income.
  • Controlling the implementation of compliance requirements set by key donors, ensuring these are communicated to stakeholders and adhered to.
  • Plan and assist all necessary grant audits.
  • Support best practices on grant closure procedures and monitor how effectively high-risk grants and contracts follow comprehensive grant closure steps.
  • Work with the finance department with respect to grant phasing, revisions and realignments.
Skills and Behaviours (our Values in Practice)
  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
  • Creates a managerial environment to lead, enable and maintain our culture of child safeguarding
  • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
  • Future orientated, thinks strategically and on a global scale
  • Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
  • Values diversity and different people’s perspectives, able to work cross-culturally.
  • Develops and encourages new and innovative solutions
  • Cuts away bureaucracy and encourages an entrepreneurial approach
  • Honest, encourages openness and transparency, builds trust and confidence
  • Displays consistent excellent judgement
Qualifications and Experience
Grant & Contract management Skills:
  • Excellent understanding of the grant management cycle, logical frameworks, and M&E concepts.
  • Knowledge of grants and contracts regulations and reporting requirements of major donors such as EU, DFID, ECHO, UN agencies.
  • Experience of managing grants, cooperative agreements and contracts for major donors.
Financial Skills:
  • Practice knowledge of financial grant accounting and management.
  • Experience of analysing and commenting on variances between actual and budgeted expenditure and relating this to activity reporting
Programme Skills:
  • Have a basic knowledge of sectoral programming and log frames
Personal Skills:
  • Excellent verbal and written communication skills; ability to explain complex issues to both staff and peers.
  • Ability to manage a complex and varied workload; to work effectively under pressure; and to organise and prioritise work to ensure deadlines are met.
  • An energetic, flexible and proactive approach with the ability to work both independently and cooperatively within a team setting.
  • Strong team working skills and ability to develop and maintain effective working relations at all levels both within and outside the team.
  • Ability to challenge and negotiate assertively and cooperatively with senior staff.
  • Proven ability to handle challenging work load
  • Cross-cultural experience, understanding and sensitivity;
  • Excellent interpersonal and written and oral communication skills;
  • Commitment to Save the Children values
Interested candidates meeting the above qualifications are required to submit a mandatory cover letter quoting the Job Title and Vacancy Announcement No. SCI/SOM/08/13 on the subject line.  

The file name of the attachments must be the applicants name and sent to
Closing Date: 10th April 2013

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