Job Title: Awards Manager
Team / Programme:Awards
Location: Nairobi
Grade: 2
Child Safeguarding:Level 3 – the
responsibilities of the post may require the post holder to have regular
contact with or access to children or young people
Role Purpose:
This position is
required in order to ensure that all individual grants and donor relations are
managed to the required degree.
The role will ensure
that programme quality, outputs, timelines and expenditure are all reviewed
against original plans on a monthly basis and that remedial actions are taken
in order to ensure that deliverables are met within the agreed timeframe.
The position will also
be responsible for ensuring that reports to donors are of a high standard and
are consistent, that donor compliancy issues are proactively dealt with and
that grant audits are well prepared for and result in no disallowances.
Scope of Role:
Reports to: Awards and Compliance Director
Dimensions: Save the Children works in 8 countries in
East Africa (Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan, Tanzania and
Ethiopia) with a current staff complement of approximately 3500 staff and
current expenditure of approximately $200 million each year
Staff directly
reporting to this post: 2
Key Areas of Accountability:
Key Areas of Accountability:
- Review
all grants on a monthly basis in terms of budget versus actual, identify
areas of over or under expenditure, instigate remedial actions and liaise
over required corrections.
- Review
current grant progress against original plans and log frames, identify
areas of concern and ensure remedial actions are taken.
- Ensuring
all award monitoring and tracking systems are working effectively and are
consistent with country programme strategy and global Save the Children
award management protocols and best practice;
- Providing
budget holders and line managers with appropriate training in donor
guidelines, compliance issues, field budgeting systems and Save the
Children award management procedures and best practice, while also
ensuring that this forms part of new staff induction programmes;
- Overseeing
the compilation of award management statistics, including award tracking
templates and Key Performance Indicators (KPIs), and reporting findings to
the Country Director on a monthly basis;
- Preparing
comprehensive donor reports for the Senior Management Team (SMT) and
Country, Regional, and Head Office, and advising on the development of an
overall funding strategy and the preparation of operational plans to
identify actual or potential funding gaps and opportunities;
- Representing
the principles and work of Save the Children UK to donors, United Nations,
NGOs and INGOs, government, media and other stakeholders when required;
- Supervising,
managing and motivating awards officers with the aim of building and
maintaining a cohesive, efficient, and effective team;
- Maintaining
grants income and debt-tracking schedules, ensuring timely collection of
due donor income and release of Income Claims, Financial Reports, and
Narratives to donors;
- Review
programme quality and beneficiaries numbers against plans and ensure that
programming is progressing along the required lines.
- Ensure
that donor reports accurately reflect work done by utilising the
information from various departments and show clear links between finance,
M&E, programme and logframe reports.
- Ensure
that external reporting deadlines are met for donor grants.
- Manage
grant administration including the authorisation of contracts, setting up
of grant files and requesting grant income.
- Controlling
the implementation of compliance requirements set by key donors, ensuring
these are communicated to stakeholders and adhered to.
- Plan
and assist all necessary grant audits.
- Support
best practices on grant closure procedures and monitor how effectively
high-risk grants and contracts follow comprehensive grant closure steps.
- Work
with the finance department with respect to grant phasing, revisions and
realignments.
Skills and Behaviours (our Values in Practice)
Accountability:
- Holds
self accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values
- Holds
the team and partners accountable to deliver on their responsibilities -
giving them the freedom to deliver in the best way they see fit, providing
the necessary development to improve performance and applying appropriate
consequences when results are not achieved
- Creates
a managerial environment to lead, enable and maintain our culture of child
safeguarding
Ambition:
- Sets
ambitious and challenging goals for themselves and their team, takes
responsibility for their own personal development and encourages their
team to do the same
- Future
orientated, thinks strategically and on a global scale
Collaboration:
- Approachable,
good listener, easy to talk to; builds and maintains effective
relationships with colleagues, Members and external partners and
supporters
- Values
diversity and different people’s perspectives, able to work
cross-culturally.
Creativity:
- Develops
and encourages new and innovative solutions
- Cuts
away bureaucracy and encourages an entrepreneurial approach
Integrity:
- Honest,
encourages openness and transparency, builds trust and confidence
- Displays
consistent excellent judgement
Qualifications and Experience
Essential:
Grant & Contract
management Skills:
- Excellent
understanding of the grant management cycle, logical frameworks, and
M&E concepts.
- Knowledge
of grants and contracts regulations and reporting requirements of major
donors such as EU, DFID, ECHO, UN agencies.
- Experience
of managing grants, cooperative agreements and contracts for major donors.
Financial Skills:
- Practice
knowledge of financial grant accounting and management.
- Experience
of analysing and commenting on variances between actual and budgeted
expenditure and relating this to activity reporting
Programme Skills:
- Have a
basic knowledge of sectoral programming and log frames
Personal Skills:
- Excellent
verbal and written communication skills; ability to explain complex issues
to both staff and peers.
- Ability
to manage a complex and varied workload; to work effectively under
pressure; and to organise and prioritise work to ensure deadlines are met.
- An
energetic, flexible and proactive approach with the ability to work both
independently and cooperatively within a team setting.
- Strong
team working skills and ability to develop and maintain effective working
relations at all levels both within and outside the team.
- Ability
to challenge and negotiate assertively and cooperatively with senior
staff.
- Proven
ability to handle challenging work load
- Cross-cultural
experience, understanding and sensitivity;
- Excellent
interpersonal and written and oral communication skills;
- Commitment
to Save the Children values
Interested candidates meeting the above qualifications are
required to submit a mandatory cover letter quoting the Job Title and Vacancy
Announcement No. SCI/SOM/08/13 on the subject line.
The file name of the
attachments must be the applicants name and sent to
Somalia.vacancies@savethechildren.org.
Closing Date: 10th April 2013
