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Personal Assistant Job in Kenya


Personal Assistant 

Job Description:


Our client, a Premier Wedding and Events planner is searching for a bright, energetic and resourceful team player to join their team in creating some of Kenya’s best and events.

The personal Assistant is responsible for providing organizational and operational support in the development and execution of event projects.

Main areas of Responsibility:

  • Maintains accurate and up‐to‐date records and files for all event management projects.
  • Secures all required contracts, invoices, proof of insurance and other documentation as needed.
  • Maintains current information in corporate databases for business contacts, consumer databases, performers, artists, sponsors and vendor lists.
  • Creates proposals, contracts and invoices for clients, sponsors and vendors. Manages proposal and contract tracking.
  • Develops event specific organizational tools such as production timelines, contact lists, on site deliverables schedules.
  • Provides research support and completes tasks required for event execution.
  • Manages collateral production for printed materials, brochures, signage and other marketing pieces.
  • Compiles post event wrap up reports, evaluations and client summaries.
  • Conserves time of company principles by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing Inquiries.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Provides key support to overall team operations by planning internal staff meetings, preparing meeting agenda, recording discussions and providing follow up reports.
The ideal candidate would possess the following:
  • College Diploma in Business Studies, Catering and Hotel Management.
  • Must have excellent customer service and public relation skills.
  • Passion for events
  • Proven work history in office or similar environment (Added advantage)
  • Demonstrated organizational skills.
  • Excellent communication skills: verbal, administrative writing and creative writing
  • Ability to work independently, multi task/manage multiple projects simultaneously and achieves results on deadlines.
  • Positive attitude, resourceful nature and excellent problem solving capabilities.
  • Microsoft Office (Outlook, Word, Excel, PowerPoint);
  • Some night and weekend work may be required.
Skills
  • HR & Administrative Management, Private Secretarial Duties, Planning schedules
  • Training, Recruiting, Office Administration
  • Communication, Interpersonal, Analytical, Team Building
  • Excellent Planning, Organizational, Negotiation & Technical Troubleshooting Skills
  • Speaking fluent English and Kiswahili.
To apply for this position send you CV and cover letter to jobs@jantakenya.com by 29th February 2013. 

Indicate ‘personal assistant’ on the subject line. 

Do NOT attach certificates.

Failure to follow rules will lead to instant disqualification. 

Only shortlisted candidates will be contacted. 

We thank you for your applications.

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