Personal Assistant
Job Description:
Our client, a Premier Wedding and Events planner is searching for a bright, energetic and resourceful team player to join their team in creating some of Kenya’s best and events.
Main areas of Responsibility:
- Maintains
accurate and up‐to‐date records and files for all event
management projects.
- Secures
all required contracts, invoices, proof of insurance and other documentation
as needed.
- Maintains
current information in corporate databases for business contacts, consumer
databases, performers, artists, sponsors and vendor lists.
- Creates
proposals, contracts and invoices for clients, sponsors and vendors.
Manages proposal and contract tracking.
- Develops
event specific organizational tools such as production timelines, contact
lists, on site deliverables schedules.
- Provides
research support and completes tasks required for event execution.
- Manages
collateral production for printed materials, brochures, signage and other
marketing pieces.
- Compiles
post event wrap up reports, evaluations and client summaries.
- Conserves
time of company principles by reading, researching, and routing
correspondence; drafting letters and documents; collecting and analyzing
information; initiating telecommunications.
- Welcomes
guests and customers by greeting them, in person or on the telephone;
answering or directing Inquiries.
- Maintains
customer confidence and protects operations by keeping information
confidential.
- Maintains
supplies inventory by checking stock to determine inventory level;
anticipating needed supplies; placing and expediting orders for supplies;
verifying receipt of supplies.
- Provides
key support to overall team operations by planning internal staff
meetings, preparing meeting agenda, recording discussions and providing
follow up reports.
The ideal candidate would possess the following:
- College
Diploma in Business Studies, Catering and Hotel Management.
- Must
have excellent customer service and public relation skills.
- Passion
for events
- Proven
work history in office or similar environment (Added advantage)
- Demonstrated
organizational skills.
- Excellent
communication skills: verbal, administrative writing and creative writing
- Ability
to work independently, multi task/manage multiple projects simultaneously
and achieves results on deadlines.
- Positive
attitude, resourceful nature and excellent problem solving capabilities.
- Microsoft
Office (Outlook, Word, Excel, PowerPoint);
- Some
night and weekend work may be required.
Skills
- HR
& Administrative Management, Private Secretarial Duties, Planning
schedules
- Training,
Recruiting, Office Administration
- Communication,
Interpersonal, Analytical, Team Building
- Excellent
Planning, Organizational, Negotiation & Technical Troubleshooting
Skills
- Speaking
fluent English and Kiswahili.
To apply for this position send you CV and cover letter to
jobs@jantakenya.com by 29th February 2013.
Indicate ‘personal assistant’ on the subject line.
Do NOT attach certificates.
Failure to follow rules will lead to instant disqualification.
Failure to follow rules will lead to instant disqualification.
Only shortlisted candidates will be contacted.
We thank you for your applications.