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NGO Job Vacancies in Kenya - NEPAD

The NEPAD Kenya Secretariat invites applicants for the following position:

Personal Secretary
Key Responsibilities
To serve as personal assistant to the chief executive officer and also perform administrative support services.  

Duties and responsibilities will entail:-
·                     Calendar management including appointments, meetings, deadlines and travel arrangements (Ensure diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary briefs, invitations and others requests)
·                     Manage the Kenya reception of NEPAD/APRM officials and partners from the region.
·                     Manage the process of calling for briefing on behalf of the CEO to ensure full preparedness of the office in official engagements
·                     Keep and maintain an accurate record of papers and electronic correspondence related to the CEO’s office
·                     Prepare relevant draft correspondence on behalf of the CEO including the drafting of general replies
·                     Reviewing, handling and following up as appropriate with instructions, questions, obtaining information and data as appropriate
·                     Minute general meetings as required
·                     Attend visitors/stakeholders; handling telephone calls and appointments; ensuring security of office records; equipment and documents, including classified materials, preparing response to simple routine correspondence, and undertaking any other secretarial duties that may be assigned.
Work Experience, Skills and competence
·                     Demonstrable experience in an administrative role in a busy environment
·                     Experience of successfully working with senior management, mid level staff and support staff (essential)
·                     Public Sector experience (working in a similar or senior Government office)
·                     Proficient in IT applications
·                     Excellent organisational skills, ability to multi task and organise others
·                     Excellent oral and written communication skills and ability to professionally represent the CEO’s office
·                     Ability to be flexible as part of a small team
·                     Attention to detail and deadlines
·                     Ability to develop and maintain good working relationships at all levels
·                     Ability to exercise discretion
·                     served as Personal Secretary or its equivalent for a minimum of three(3) years, or minimum 10 years work experience outside the public service
·                     A Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examination Council or its equivalent from a recognized institution,

Accountants Assistant
The Accountants assistant will perform clerical duties of an accounting nature in the accounts section
Key Responsibilities
Reporting to the Accountant, specific responsibilities will include;
·                     Preparation of payment vouchers
·                     Updating and maintaining cash book, vote book and ledgers
·                     Petty cash management
·                     Maintenance of cheque register
·                     Imprest processing and surrender
·                     Assisting with internal and external audits
Educational Qualifications
The candidate must have a C.P.A part II and K.C.S.E C mean grade
Work Experience, Skills and competence
·                     Minimum of 3 years experience working in a similar position and have passed a proficiency test 
·                     Attention to detail and accuracy
·                     Computer literacy in relevant accounting packages
·                     Knowledge of and experience in Public Financial management at accounting level
·                     Knowledge of public procurement rules and regulations

Programme Assistant

Key Responsibilities
Reporting to the Deputy CEO and working with programme officers, the Assistant will provide support services to the secretariat programmes and activities. 

Responsibilities include:-
·                     Collection and analysis of information for programs and activities
·                     Assist in the preparation of project progress reports, work plans, budgets and overall project documentation
·                     Provide administrative and logistic support to DCEO and programme officers
·                     Undertake and complete research assignments as requested
·                     Assist in the coordination and facilitation of meetings, conferences and workshops
·                     Assist in Preparation and dissemination of periodic reports on implementation of programmes
Educational Qualifications
·                     Bachelors degree in Economic, development or related field
·                     A masters degree in Development or Governance will be an added advantage
Work Experience, Skills and competence
·                     Minimum 2 years experience in similar set up
·                     Excellent written and verbal communication skills in English
·                     Experience in the development discourse.
·                     Exceptionally attentive to detail and capable of multi-tasking
·                     Proficient Computer literacy
·                     Team Player
·                     Dynamic and self driven

Human Resource, Finance and Administration Officer
Responsible for implementation of the secretariats financial, human resource and administrative policies and strategies in order to maximize efficiency and effectiveness.
Key Responsibilities
·                     Financial management of the Secretariat including planning; budgeting; cash flow management and payroll;
·                     Grants management including preparation of quarterly and annual financial reports and statements
·                     Responsible for Human Resource Management and development
·                     Management of the Procurement of goods and services
·                     Ensure compliance with all statutory requirements 6. Manage administrative functions of the secretariat including transport, records and asset management
·                     Supervision of support staff
·                     Facilitate external and internal audits
·                     Perform secretarial duties in relation to board meetings.
Educational Qualifications
·                     A degree in Business management, Commerce or related field from a recognized university.
·                     C.P.A part III (K) or C.P.S Part III (K)
·                     An MBA or related Masters Degree will be an added advantage
Work Experience, Skills and competence
·                     Possess a minimum of 6 years experience working in a similar position or responsibilities.
·                     Experience in Public Financial management
·                     Knowledge of public procurement rules and regulations
·                     Conversant with Kenya labour laws and Human Resource policies and regulations in the Public Service
·                     Strong Interpersonal and communication skills
·                     Computer literate

Deputy Chief Executive Officer 
The Officer will deputise the Chief Executive Officer and provide technical, managerial and administrative support for realisation of NEPAD and APRM programme objectives.
Key Responsibilities
·                     Spearhead development of strategy, work plans and annual operating budgets; and establishing proper internal monitoring and control systems and procedures.
·                     Responsible for the Coordination of programme activities
·                     Alternate AIE holder and responsible for ensuring prudent financial management and utilisation of the secretariats resources
·                     Develop and manage sustainable strategies for ownership of APRM in the country
·                     Engagement of stakeholders in implementation of APRM
·                     Facilitate platforms for engagements, dialogue and co-operations among various stakeholders on the NEPAD / APRM initiative.
·                     Monitor and analyze governance policies, trends and practices in the country in line with implementation of the APRM recommendations for the country
·                     Participate in Resource mobilization for NEPAD priority programmes and projects and strategic negotiations with partners
·                     Prepare regular policy and executive briefs on NEPAD programs, projects and events for policy makers and stakeholders
·                     Identifying relevant on-going opportunities at the NEPAD regional level to support relevant projects in the country
·                     Engagement with the NEPAD/APRM Regional partners to strengthen their partnership with the Kenya Office
Educational Qualifications
The candidate must have a Masters degree in the field of Governance, Development, International relations or related field
Work Experience, Skills and Competence
·                     Minimum of 10 years experience in senior management position.
·                     Solid programme development/management experience
·                     Excellent writing skills and good masterly of English
·                     Demonstrable knowledge of, and experience in African development issues
·                     Solid knowledge of governance policies with particular focus on Kenya’s socio-economic and political governance
·                     Demonstrable knowledge of the AU
·                     Core competencies in programme stakeholder engagement, building partnerships and resource mobilization
·                     Evident experience and knowledge of Monitoring and Evaluation will be an added advantage
·                     Solid programme development/management experience
·                     Proficient Computer literacy
 Application Process and Deadline
Candidates meeting the criteria are invited to submit applications including a detailed CV, contacts of three professional referees and copies of Academic Certificates and testimonials to the address below not later than 21st February 2013.
The Chief Executive Officer
NEPAD Kenya Secretariat
4th Floor Liaison House
State House Avenue
P.O. Box 46270-00100
Only shortlisted candidates will be contacted.

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