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Finance Manager and Admin Officer Job in Nairobi Kenya


Post: Finance Manager and Admin Officer Concern Universal (CU) Kenya
 
Reporting to:Country Director – Kenya Programme
 
Rationale: CU requires a skilled and experienced Financial and Admin Officer to lead in this area for the Country Programme.
 

Job Purpose: The goal of the CU Kenya team is to provide a strong support environment for our work with national and strategic partners with the aim of improving livelihoods and access to services for the communities we work with.
 
Location: Based in Nairobi with occasional travel to partners and programme areas
 
CU Background in Kenya:
 
Concern Universal (CU) is a development and humanitarian organisation. CU was registered in Kenya in 2001 and is currently working in Arid and Semi-Arid areas. CU Kenya operates in 7 Counties; in Eastern (Machakos, Makueni & Kitui), North-Eastern (Wajir & Garissa) and Rift Valley (Kajiado & Narok) Provinces of Kenya. 

To-date CU Kenya has directly assisted over 500,000 beneficiaries.
 
Vision: A world where justice, dignity and respect prevail for all
 
Mission: Work in partnership to challenge poverty and inequality
 
Kenya Strategic Objective: Improved livelihoods and access to services.
 
Strategic outcomes:
  1. Improved health: WASH, Maternal & Child health, etc
  2. Improved Food security: agriculture, livestock development, value addition etc
  3. Improved social accountability and education: capacity building of local CSOs, advocacy for improved service delivery, inclusion of marginalised people
Key Responsibilities:
  • To manage and have overall responsibility for all financial and administrative functions of CU Country Programme in Kenya.
  • Manage cash flow ensuring sufficient funds are available in country for the smooth operation of the CU Office and projects.
  • To assist the Country Director in Managing programme income and expenditure.
  • Liaise with UK Office as required on appropriate financial procedures to be implemented within the programme.
  • Engage fully with the statutory audit process and external programme audits
  • Guide the programme in updating reporting formats and routine monthly procedures for the financial management of projects.
  • Production of core variance reports and other project financial reports and analysis as required by the Country Director & UK Office.
  • Final consolidation of project financial reports for donors in close cooperation with project managers.
  • Monitoring and consolidation of the financial reporting for donors
  • Responsibility for bringing to the Director’s attention all financial matters which are unclear or require input.
  • In close liaison with programme personnel to help in development of budgets for new project proposals.
  • Responsibility for carrying out or overseeing of day-to-day financial tasks including preparation and processing of petty cash vouchers, petty cash reconciliations, cheque preparation, processing of invoices, maintenance of cheque register, financial filing etc.
  • Monthly reconciliation of bank and cash accounts; debtor and creditor accounts and management of appropriate collection/payment.
  • Reconciliation of UK office balances & all project finances.
  • Preparation of monthly payroll and appropriate wage, NHIF, NSSF, pensions and pay as you earn (PAYE) payments.
  • To engage in the Capacity Building of local Partners in Finance and Administration.
  • To ensure the implementation of internal administration policies
  • To respect and work within all aspects of Concern Universal’s Policies and Guidelines for Kenya.
  • Other tasks as discussed and agreed with the Country Director
Person Specification and other requirements:
 
Essential:
  • CPA/Accountancy qualification/or equivalent experience of accounting in the NGO sector.
  • High level of integrity
  • Self starter with a positive outlook.
  • Strong skills and experience with SAGE or comparable spreadsheet & accounting packages.
  • Flexible and adaptable disposition.
  • High attention to detail.
  • Well developed communication and interpersonal skills.
  • Ability to Train & transfer skills including one to one coaching.
  • Proven ability both to solve complex accounting problems and communicate effectively on these with non-specialist staff and partners.
  • Minimum two years overseas experience or equivalent experience with a major donor or agency.
  • High level of understanding of Kenya tax and labour laws
  • Reliable and proactive approach to problem solving.
  • Commitment to and experience of working with local NGOs and institutions.
  • Willingness and ability to travel to the field to work with partners.
  • Experience and familiarity with complex major donor financial reporting and auditing requirements.
  • High levels of patience & tolerance to manage the multiple challenges of financial management of complex interacting projects and work with partners.
How to Apply:-
 
If you feel you are qualified and suitable for the post, please email you Resume maximum 3 pages and cover letter to cupm@africaonline.co.ke.
 
All applications must be received not later than Friday 8 March at 17.30hrs.
 
Only applications received through the dedicated email address will be considered
 
CU is an equal opportunity employer

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