Document Management Solutions - Business Development & Project Manager
Reports to: Senior Manager, Business Development & Corporate Communications
Division: Document
Management SolutionsReports to: Senior Manager, Business Development & Corporate Communications
Department: Document Management
Location: Mombasa Road and Bruce House
Main Purpose of the job: To coordinate document management solutions activities/projects and related business development initiatives.
Areas of Responsibilities
Business Development
- To
formulate the company’s marketing strategy-Document Management Solutions;
- To
conduct sales strategy, planning and development- Document Management
Solutions;
- To
conduct the appropriate administration, budgeting, monitoring, reporting,
communication and liaison activities in the DMS department;
- To
plan and prioritize the sales activities and prospect contact towards
achieving agreed business aims;
- To
maintain and develop existing and new customers through appropriate
propositions and ethical sales methods, and relevant internal liaison to
optimize quality of service, business growth and customer satisfaction;
- To
respond to and follow up on sales enquiries using appropriate methods;
- To
record, analyze, report and administer sales according to systems and
requirements;
- To
facilitate market research as appropriate
- To
ensure self-development and continuing personal development;
- Monitor
and appraise any staff reporting directly to this position; and
- Other
duties as assigned by the Senior Manager.
Project Management
- Ensures
DMS projects adheres to budget allocated;
- Attends
project meetings with clients and advices on best records management
strategies;
- Monitors
and appraises all project staff directly reporting to this position;
- Develops
project management policies and procedures for DMS division
- Assists
in development of records management policies and procedures;
- Assists
in Development of document handling policies and procedures;
- Works
with the Senior Manager to develop a consultancy product for the DMS
division
- Receive,
appraise, categorize, preserve and describe company historical records’
collection to make the records accessible for business requirements and historical
research needs;
- Work
with the Senior Manager to make decisions on the value and use of
historical records and how best to arrange them for future access;
- Works
with Senior Manager and DMS division team to implementation of the
document handling policies;
- Create
a strategy to select, scan and index documents and photographs for a
content management imaging system;
- Advise
on the most competent archiving and records management practices for the
company;
- Prepare
and direct preparation of documents description and reference aids for use
in archiving such as accession lists cross indexing of documents in both
chronological or alphabetical order, and indexing guides;
- Conduct
in-house training on the document management software and related best
practices practiced elsewhere;
- Provide
assistance in any business goals of the company to offer the archiving and
records management services commercially;
- Assisting
the Sales & Marketing Department by providing technical input for
sales pipeline development and generation.
- Any
additional duty that may be assigned by the Senior Manager.
Key Performance Areas
Responsibility: Develop
medium and long term business development & operations strategies for DMS
Division
Key Performance Indicator: Sales and Business Development
Responsibility: Operations/Project Management
Key Performance Indicator: Clearly defined direction of Corporation, goals, strategies and results.
Responsibility: Increased market visibility of DMS division
Key Performance Indicator: Increased number of DMS clients
Requirement(s)
Qualifications (Academic)
Key Performance Indicator: Sales and Business Development
Responsibility: Operations/Project Management
Key Performance Indicator: Clearly defined direction of Corporation, goals, strategies and results.
Responsibility: Increased market visibility of DMS division
Key Performance Indicator: Increased number of DMS clients
Requirement(s)
Qualifications (Academic)
- Bachelor
of Commerce/ Information Science
- Diploma
in Records Management or Management Information Systems
Professional
- Full
member of Institute of Management Information Systems (IMIS)
- Minimum
6 years of experience of which 3 are at a management position. 4 years of
those should be in Document Management Environment
- Retail
DMS experience will be advantageous
Experience
- Have
leadership and management skills
- Ability
to get along with a wide range of people
Skills
- Strategist
- Analytical
skills
- Good
communication skills
- Good
judgment
Kindly send your curriculum vitae to careers@candrgroup.co.ke to
reach us not later than 1st March 2013.
Any late applications will not be considered.
