Administrator for Regional Management Team
Level: E1 National
Starting salary:Kshs. 90,561 gross per month
Contract type: Open ended
Ready for a challenge?
At Oxfam we will offer you a challenging job, a rewarding
experience and an opportunity to work with teams making a real impact on
poverty and suffering.
Come and join us at Oxfam as an Administrator for our Regional
Management Team and put your administrative talent to practice.
Working together with an Administration team your role will be
to provide high-level administrative support to senior managers at the Regional
Centre, which will include to type, process and file correspondence, reports
and other materials.
Develop and maintain effective filing, archiving and record
keeping systems, both paper and electronic.
You will ensure that key documents are saved and that the system
allows for easy retrieval.
You will also pro-actively manage RMT Managers email, in-tray
and diaries and ensure appropriate priority is given and action is taken in
response to email and correspondence.
You will be required to coordinate the flow of information
between RMT Managers and the rest of the region and ensure RMT Managers are
kept briefed during their absences from the office and on their return.
You will be expected to support the managers on internal
business systems as well as support and host visitors from the region and
elsewhere by arranging inductions and other programmes for them while ensuring
high level of care.
You will support other staff by providing advice and guidance in
handling organisational and administrative tasks for which the Regional Centre
is responsible.
The person
To succeed in this role, you will have:
- Recognised
Diploma in Business Administration or equivalent qualification
- Proven
administrative experience in a similar role with at least 2 years
experience in the role of Personal Assistant
- Good
written/oral communication and listening skills, with excellent written
and spoken English
- A
highly confidential approach to handling sensitive data and issues.
- High
level of tact and diplomacy and the ability to use appropriate styles and
methods of communication to ensure a professional yet personal customer
service
- Previous
NGO experience
- Excellent
computer skills (MS-Word, MS-Excel, MS-PowerPoint, Internet, E-mail)
- Ability
to work well with others in a multicultural set-up (working effectively
with others) and (following and supporting others)
- Ability
to build effective working relationships with others at all levels of the
organisation.
- Ability
to organise multiple tasks, prioritising and delegating appropriately and
saying “no” or finding alternative solutions when appropriate.
- Sympathetic
to Oxfam’s work and mission.
- Manages
own time on the whole, and some conflicting priorities without upward
referral.
- Demonstrates
adaptability and flexibility in all aspects of working.
- Anticipates
outcomes of activities and uses initiative to keep these activities on
course.
- Proven
ability to remain calm, focussed and organised and to deliver results on
time when under pressure and with rapidly changing circumstances.
This is a highly challenging opportunity for a dedicated and
highly motivated professional, with a strong commitment to Oxfam's values and
beliefs.
If you believe you are the candidate we are looking for, please
submit your application and CV including a day time contact by applying by
email quoting the title “Admin-RMT” to hecajobs@oxfam.org.uk
The closing date for applications is the 10th March 2013
Only shortlisted candidates will be contacted.