Background
Jacaranda
Health is a social venture that aims to set a new standard for maternity care
in East Africa.
We
are combining business and clinical innovations to provide affordable maternity
and reproductive health services to low-income urban women.
Job Summary
Jacaranda
is seeking a Clinical
Operations Associate to
support our Clinical Director.
The
ideal candidate will be experienced in handling a wide range of administrative
and executive support related tasks and will be able to work independently with
little or no supervision.
This
person must be exceedingly well organized, flexible and enjoy administrative
challenges of supporting a growing office.
The
ability to interact with staff (at all levels) in a fast paced work
environment, sometimes under pressure, remaining flexible, proactive,
resourceful and efficient with a high level of professionalism and
confidentiality is crucial to this role.
Expert
level written and communication skills, strong decision making ability and
attention to detail are equally important.
Responsibilities
Responsibilities
- Produces
information by transcribing, formatting, inputting, editing, retrieving,
copying, and transmitting text, data, and graphics.
- Conserves
executive's time by reading, researching, and routing correspondence;
drafting letters and documents; collecting and analyzing information;
initiating telecommunications.
- Maintains
director's appointment schedule by planning and scheduling meetings,
conferences, teleconferences, and travel.
- Represents
the director by attending meetings in the director's absence; speaking for
the director.
- Welcomes
guests and customers by greeting them, in person or on the telephone;
answering or directing inquiries.
- Maintains
customer confidence and protects operations by keeping information
confidential.
- Completes
projects by assigning work to clerical staff; following up on results.
- Prepares
reports by collecting and analyzing information.
- Secures
information by completing data base backups.
- Provides
historical reference by developing and utilizing filing and retrieval
systems; recording meeting discussions.
- Maintains
office supplies inventory by checking stock to determine inventory level;
anticipating needed supplies; evaluating new office products; placing and
expediting orders for supplies; verifying receipt of supplies.
- Ensures
operation of equipment by completing preventive maintenance requirements;
following manufacturer's instructions; troubleshooting malfunctions;
calling for repairs; maintaining equipment inventories; evaluating new
equipment and techniques.
- Maintains
professional and technical knowledge by attending educational workshops;
reviewing professional publications; establishing personal networks;
participating in professional societies.
- Contributes
to team effort by accomplishing related results as needed.
Requirements
- 3+
years supporting at the executive level
- Excellent
calendar management skills, including the coordination of complex
executive meetings
- Experience
with assisting management with the creation of Power Point presentations
- Strong
knowledge of MS office, including Word, Excel, Power Point and Outlook
- Experience
scheduling travel arrangements for management
We strongly prefer a Bachelor’s degree with experience in
successfully creating and /or modifying processes and offering support in a
professional services environment.
To Apply
To Apply
Interested
candidates may apply by:
1. Completing the online
form available by clicking here: Jacaranda
Health Clinical Operations Associate Application Form - Jan 2013 or by pasting this link into your web
browser: http://goo.gl/TObQr
2. After completing the application form,
please also submit your current CV and a cover letter to
jobs@jacarandahealth.org.
Only applicants that have completed the online form as well as submitted their CV will be considered.
Only applicants that have completed the online form as well as submitted their CV will be considered.
No
calls please.
Unfortunately,
due to the volume of applications received, we will be unable to confirm all
submissions.
Preference
will be given to applications submitted by January 30, 2013