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Training Co-Facilitators Short Term Consultancy

Consultant Recruitment

Financial and CoAg Management Trainings/ Kenya CDC Task Order

Training Co-Facilitator

The Training Co-Facilitator is responsible for supporting the lead trainer in the delivery and co-facilitation of  three (3) five-day Cooperative Agreement and Financial Management Trainings for CDC Kenya partners, and supporting training evaluations and reporting.


Kenya, one of PEPFAR’s 15 focus countries, has experienced a generalized HIV/AIDS epidemic in which adult HIV prevalence rates peaked in the late 1990s at about 10%.  

Since that time, prevalence rates have declined and were estimated at about 6.3% in 2008-9 {Kenya Demographic and Health Survey (KDHS) 2008-2009}

Presumably, this improvement is at least partially the result of investments in programs and initiatives that have achieved some degree of success.   From Fiscal Year (FY) 2004 through FY 2009, Kenya received $1,912 million through PEPFAR to carry out HIV/AIDS prevention, treatment and care programs. {}

In December, 2009, PEPFAR announced a pledge of $2.7 billion for the next 5 years, a dramatic increase that renders Kenya the largest recipient of the PEPFAR program in Africa. {}

Approximately $150 million of this funding is administered by the CDC through a series of cooperative agreements that support a wide variety of programs.  

These programs are carried out through 45 partner organizations, both governmental and non-governmental.  All of these partners face challenges in their efforts to implement programs that are both effective and compliant with USG grants management regulations and requirements.  

As requested in the RFTOP, ICF and World Learning propose to carry out a training program that will enhance the capacity of Kenya CDC’s partners to manage their cooperative agreements effectively and appropriately by building grants management skills and improving understanding of the principles of USG and HHS cooperative agreement implementation.

Goals and Objectives

The purpose of this consultant agreement is to provide grants management training to HHS/CDC partners/grantees.  

In order to ensure that the 45 CDC/PEPFAR partners can meet standards of accountability and effectiveness, and that they have adequate absorptive capacity to use USG funds as intended, they will be invited to attend a five-day training and capacity building program that will achieve the following core goal and learning objectives:

Core Goal:  To equip CDC Kenya’s partner organizations with the knowledge and skills they will need to accurately and effectively execute their programs in full compliance with the laws, regulations and requirements of the USG and HHS.

Project Objectives:  

By the completion of the training program, 

1. Participants will be able to understand the regulations and requirements of the USG and HHS, and will be prepared to utilize them in the implementation and management of their projects.

2. Participants will establish a system of professional linkages with fellow grantee organizations for the exchange of information so that each partner can serve as a continuing technical resource for the others.


Task 1:  

Review of CDC documents and assist the lead trainer in reviewing needs assessment data.

Task 2: 

Prepare and/or review and become familiar with training materials.  

The co facilitator will assist the lead trainer by preparing and/or reviewing training materials and training aids (including PowerPoint presentations, hand-outs, references, guides, and evaluation tools) designed specifically for the CDC/Kenya Task Order.  
Task 3:  

Training Preparation and Coordination.  

The co-facilitator will participate in a three-day preparation and coordination meeting led by the lead trainer; and work with the Lead Facilitator in adjusting the materials, if any, after the CDC pre-training meeting. 

A detailed daily schedule and training agenda for the 5-day workshops will be finalized in this meeting, and trainers will have their roles clarified for the actual training delivery and support. 

Task 4: 

In coordination with the lead facilitator, co-facilitate and present some identified training modules of the Grants Management Training Course for all HHS/CDC Grantees. 

The principal method of achieving the project’s goals and learning objectives will be three (3) five-day training program for a total of about 150 to180 trainees from 45 CDC/Kenya grantee organizations and the CDC staff members. 

It is expected that these staff members will include the organization’s administrative and financial officers as well as high-level program managers.  

Three training workshops will be conducted: two in Nairobi, Kenya with 60-70 participants each; and one in Kisumu, Kenya for 30 to 40 participants.  

The co-facilitator will assist the lead trainer in the delivery, facilitation of group work during the trainings.

Task 5: 

Lead in documenting and writing the draft training report in coordination with the in-country facilitators. 

The co-facilitator will oversee and coordinate the in-country facilitator documentation of the training proceedings; summarizing the training proceeding documentation; analyze the training evaluation results; and draft the training report. 

 Draft training report  will be submitted to the lead facilitator for final review and submission to WL.

Due Date
Deliverable #1 (To be verified by lead trainer)

- Co-facilitate and Complete the three (3) five-day trainings

- Review and summarize the training notes (from all three trainings) documented by the in-country facilitators

- Review and analyze training evaluation results

- Draft the final training report to be submitted to the lead facilitator for final review and submission to WL
March 30, 2013

Level of Effort and Timing

  • Not to exceed twenty (20) Billable Days.
  • Consultancy will include two trainings in Nairobi and 1 in Kisumu.

Expertise Required

Expertise in grants management of USG funds, training design and facilitation skills and adult learning methodology,

How to Apply

Please send cover letter and CV to:

Deadline: 4th January 2013

Kenyan nationals or residents are encouraged to apply. 

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