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Receptionist Job Vacancy in Kenya


Job Summary

Under the supervision of the Human Resource and Admin Officer the incumbent will provide secretarial and Administrative support to the office by attending to all telephone and verbal inquiries from the visitors and staff to ensure a smooth communication flow and good public relations service. 
Main Responsibilities Include:
·                     First point of contact with clients and customers
·                     Provide receptionist services by greeting and assisting visitors, answer phones, direct calls and respond to inquiries
·                     Represent the company in a professional manner in-person, email and phone interaction
·                     Provide administrative and secretarial support as may be required
·                     Receive and attend to visitors
·                     Making travel arrangements for staff including air travel
·                     Assist in procurement processes by sourcing for suppliers, monitoring the performance of suppliers and reporting on the same.
·                     Set up and maintain efficient office administrative electronic and physical filing systems.
·                     Placing of stationary orders
·                     Perform other duties as assigned from time to time.
Personal Qualities
·                     The role will suit someone who is self motivated and confident in their approach.
·                     The right candidate should be disciplined, enthusiastic and able to work to targets and deadlines.
·                     Able to work under minimum supervision
·                     A pleasant personality and excellent communication skills
·                     Outgoing and a people person
·                     Well groomed
·                     Effective communication skills both written and verbal
·                     Should possess excellent interpersonal skills
·                     Team building skills
·                     Possess effective organisational and analytical problem solving skills
·                     Decision making skills
·                     Attention to detail and high level of accuracy
·                     Excellent computer skills and proficient in Microsoft Office suite (Word, Excel, PowerPoint, Access)
·                     Must have highly effective multi-tasking skills with the ability to coordinate, prioritize and organise workload
·                     Diploma/Degree in Business Administration
·                     At least two years in an administration role
·                     Not below the age of 25 years
Applications will be accepted up to 27th December 2012, or until the position is filled, whichever is earlier.

Please send applications with detailed CV, names and addresses of 3 referees (including e-mail addresses and postal addresses), a one-page write-up on how you consider yourself suitable for the above job, and your current remuneration package to:

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