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Purchasing / Administrative Assistant Job in Westlands, Nairobi, Kenya

Job Advert: Purchasing / Administrative Assistant

CAP Youth Empowerment Institute Kenya, supported by MasterCard Foundation, is established to provide Basic Employability Skills Training (BEST) for disadvantaged youth with particular focus on women to get equitable, qualitative learning and access to promising labour market oriented opportunities, savings and credit that support their pathways to safe and positive futures. 

The key purpose of the organization is to facilitate 10,000 disadvantaged youth to make informed choices, develop labour-market oriented employability skills and access job placements, savings and enterprise development support. 

About the position 

The incumbent will be based at CAP offices in Westlands. 

He/she will handle both office administration and procurement. 

Duties and Responsibilities
  • Assist in the procurement of goods and services as per company’s policy.
  • Assists in maintaining and managing good supplier relationships.
  • Safeguards the integrity of procurement documents, upholding confidentiality and privacy in the course of duty.
  • Preparation of monthly and annual reports on purchases,spending, and orders/activities
  • Assist in maintaining purchasing documentation such as purchase orders, quotations, contracts, tenders, and internal purchase requisitions
  • Negotiation with suppliers on the best terms of service including price, delivery, payments and after sales service.
  • Make regular follow up on orders and delivery documents.
  • Provide procurement information as may be required
  • Supervision of dispatch and delivery of goods to customers
  • Excellent leadership and interpersonal skills. 
  • Networking skills a must. 
  • Excellent communication skills; both verbal and written
  • Willingness to work in tough and competitive environment.  
  • Basic accounting skills.
  • A relevant Diploma or Degree.
  • Professional qualification in procurement/ Purchasing and Supplies Management from a recognized Institution.
  • At least one year experience.
  • Familiar with the procurement procedures and relevant legal requirements.
  • Excellent reporting skills.
  • Knowledge of Microsoft Office Suite.
  • High level of integrity and attention to detail.
  • Excellent record management skills.
  • Aged 25 to 30.
To express interest in this opportunity, send your CV to by 26th December 2012. 

Only short listed candidates will be contacted.

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