Job Title: Operations Coordinator
Reporting To: Area Manager
Staff Reporting:Logistics Officer, Security Officer, IT Officer
Matrix Management: Kenya Program
Base Location: Dadaab
We aim to help the needy regardless of race, religion or gender
and implement our work within the following sectors:
- Education
and Vocational Training
- Emergency
& Relief
- Water
and sanitation
- Income
Generation
- Health
and Nutrition
- Orphans
- Ramadan
and Qurbani
- Disaster
Preparedness
IR started operations in Kenya in 1993 on one to one orphans
sponsorship programme through a local CBO in Mandera District, Northern Kenya.
It opened its fully fledged office in March in 2006 at the
height of drought in the Horn of Africa. Since then IR has been providing
humanitarian and development assistance to vulnerable communities.
Over these years it has implemented various development and
relief activities in Mandera. This has remarkably changed the lives of the
vulnerable and disadvantaged communities.
In January 2010 and October 2011, IRK extended its operation to
Wajir and Garissa Districts respectively.
Through working in chronic food deficit areas and in the most
disadvantaged areas, IRK has ensured that its
programmes target those who are most vulnerable in the most disadvantaged areas.
programmes target those who are most vulnerable in the most disadvantaged areas.
These programmes include Health and nutrition, Water and
Sanitation, livelihoods, Child-welfare and other special programmes (Qurbani
and Ramadhan)
General description of the role:
The Operations Coordinator (OC) will work under the direct supervision
of the Area Manager and the technical guidance of the Operations Support
Manager.
The Operations Coordinator will be a member of the Area Office
Management
The OC will have responsibility to guide the Operations Department which compose of the Administration,
procurement, logistics, IT, and security sectors.
The OC will have a focus on systems development, documentation,
implementation and compliance with policies and procedures.
She/he is expected to provide a capacity building training on IRK
procedures to ensure the Department delivers quality services to meet
program/project objectives.
It is anticipated that each of the four units reporting to the OC (procurement, logistics, Security and ICT) will be managed by professional officer.
It is anticipated that each of the four units reporting to the OC (procurement, logistics, Security and ICT) will be managed by professional officer.
The role of the OC will be to coordinate and supervise their
work and to agree on strategic priorities so as to ensure the efficient and
effective implementation of IR-Kenya’s programmes in the Area Office.
The OC will be expected to have a good understanding of the
field office and country programmes and be able to effectively
represent the organisation and the country programme to external stakeholders.
Key duties
General Responsibilities
- Ensure
timely submission of monthly reporting on logistics, procurement and
security
- Act
as a member of the Area Office Management Team of the programme;
- Represent
Area office in the Operations Cluster meetings with INGOs/UN
- Ensure
transparency and accountability across Area office activities through full
implementation of Logistic, Procurement, Security rules and regulation.
Logistics/Procurement/Security/IT/Administration
- Directly
supervise the Logistics Officer, Procurement Officer, Security Officer and
IT Officer
- Ensure
an efficient and transparent procurement system is in place and adhere to
in line with IRK guidelines and procedures
- Provide
managerial oversight of the Logistics function and support the Logistics
Officer in the implementation of systems and procedures.
- Ensure
regular and effective communications are maintained within the Operations
team and with the programme team at the Area Office and also at the
Country Office teams.
- Support
the ICT Officer in ensuring that ICT Services meet the highest standards
of accessibility and connectivity
- Monitor
spending on transport to ensure that expenses are consistent with approved
budgets
- Support
the Logistics and Security officers on reading and interpreting maps and
driving directions to plan the most safest and efficient route
- Coordinate
with Logistics and finance staff on refuelling and maintenance of vehicles
under supervision
- Ensure
ICT policy is strictly adhered to Policy, Procedures and Guidelines
(Systems Development, Documentation, Implementation, Training and Audit
- Implement
procurement, logistics and ICT plans and report to the Area Office Manager
and Operations Manager on progress;
- Support
policy implementation in Logistics, Procurement, IT and Security to
improve the effectiveness and efficiency of organisation in working with
the respective Officers/Coordinators;
- Liaise
with the Country Office on development and application of policies in
order to enhance the operations systems that are valuable for the Area
Office.
Security:
- Ensure
that field site security plans are updated on a regular basis, in collaboration
with the Operations Support Manager, Area Office Manager and the Security
Coordinator
- Ensure
that security incidents at the Field office Area are reported timely to
the Area Office Manager, OSM and Security Coordinator to take necessary
actions.
- Monitor
the security situation at the Field office areas and respond accordingly.
- Monitor
staff movement through the Security Officer to ensure they are complaint
with the Field Security Manuals while travelling in the field.
- Facilitate
the evacuations/relocations of field-based teams as and when appropriate
- Attend
security meetings organized at Area Office level and maintain regular
contact with other NGO/UN security focal points
- Carry
out other duties as requested by the Area Office Manager
Requirements:
- 3+
years of previous management experience, including field operations
management, procurement, logistics and admin management preferably with a
humanitarian aid
- Bachelor
degree in management, administration, social science, international
development, public administration, or a related field
- Master’s
degree is a definite advantage
- An
interest in capacity building/mentoring of teams
- Committed
to spend significant time in the field.
- Strong
experience in liaising with governmental / local authorities and other
NGOs/UN.
- Excellent
staff management, interpersonal skills and ability to work in a
challenging and multi-stakeholder environment
- Excellent
knowledge of computer applications especially the Microsoft programs
- Budgetary
control and financial management skills
- Strong
communication skills, with excellent written and spoken English
- Fluency
in oral/written English;
How to Apply:
Send in your updated CV with cover letter and 3 professional references to info@islamic-relief.or.ke or ir2012hr@gmail.com.
Send in your updated CV with cover letter and 3 professional references to info@islamic-relief.or.ke or ir2012hr@gmail.com.
To reach us not later than Friday 7th December, 2012,
clearly mentioning the position you are applying for.
Note: CVs will be screened on an ongoing basis and Interviews will be conducted in Nairobi office,only shortlisted candidates will be contacted.
Note: CVs will be screened on an ongoing basis and Interviews will be conducted in Nairobi office,only shortlisted candidates will be contacted.
