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Operational Assistant Job in Kenya

The European Commission’s Directorate General for Humanitarian Aid and Civil Protection (ECHO) seeks to recruit

Operational Assistant

To join its Regional Support Office in Nairobi


This person based in Nairobi will be working closely with ECHO Head of Regional Support office (HRSO) to ensure general office / department co-ordination and information-flow management through efficient and transparent services and processes by:
  • Providing secretarial support to the HRSO (i.e. write correspondence in English language, phone calls, arrange appointments, taking meeting notes, contact lists, compiling background material (including basic data analysis), photocopies, filing, etc.).
  • Managing information-flow management for internal and external communications between HRSO and colleagues in Nairobi, in the region or main office and partners
  • Generating a variety of reports and statistical tables
  • Maintaining mission planning records update team agenda for the entire office staff.
Required qualifications:
  • Certificate in Secretariat or in Business administration and management studies (minimum)
  • Minimum 7 years working experience in a secretarial position or equivalent
  • Previous professional experience with International Organisation is an advantage
  • Excellent proficiency in English, Good knowledge of French is an advantage
  • Good knowledge in office IT applications (Excel, Word, PowerPoint).
Required Skills:

Accuracy, dynamic, high sense of initiative and organisation, strong motivation, team worker, willing to
accommodate different tasks in a flexible way, good communication skills reporting capacities and ability to meet deadlines.

Applications which do not meet minimum requirements will be automatically rejected

If you meet all above requirements a prerequisite is to fill the standard CV template available on the following link
Also apply in writing with CV, copies of the work certificates of previous employments, a recent passport photograph and daytime telephone contact to

The Regional Administrative Coordinator,
Directorate-General for Humanitarian Aid and Civil Protection (ECHO),
P.O. Box 49991- 00100,

Latest by noon 07/01/2013 in a sealed envelope indicating the position applied for on the envelope:Operational Assistant. 

Candidates who have not been contacted by 08/02/2013 should consider that they have not been selected.

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