Background:
AFENET in collaboration with the Division of Global HIV/AIDS
(DGHA) of the Centers for Disease Control and Prevention (CDC), Nairobi Office
is working with the Ministry of Health in Kenya to strengthen PEPFAR Laboratory
Health Systems activities through supporting the implementation of laboratory
quality management systems and accreditation using Strengthening of Laboratory
Management Towards Accreditation Trainings (SLMTA) as an initiative to assist
laboratories towards accreditation.
Title: Administrative Assistant / Logistician
Number of Vacancies: 1
Reports to: Senior
Laboratory Scientist
Deadline for Application: 10th
December 2012
Duty Station: Nairobi
Roles and responsibilities:
- Perform
administrative, logistical and office support activities.
- Organize
and coordinate training workshops, procure training venues and hotel
accommodation for training participants.
- Arrange
for taxi hire and airport pickups and drop off for staff and trainees.
- Managing
Office communication calls, receiving emails and directing visitors.
- Assisting
mentors with logistics and local travels.
- In-charge
of procurement of office stationery, photocopy work and office
maintenance.
- Receive
office correspondences and forwarding documents to partners.
- Responsible
for archiving, logistics and administration record keeping and filing;
- Any
other duty as assigned by the supervisor.
Minimum / Preferred Qualifications and Skills:
- Minimum
of a Bachelor’s degree in Business Administration and or management or related
field, preferably with bias in logistics and accounting.
- Basic
accounting skills and knowledge in management of Petty cash.
- Must
have knowledge of Ms Office applications like Outlook, Word, Excel and
PowerPoint word applications as well as ability to use internet.
- Good
communication skills in English, both written and verbal
- Must
be responsible, hard working, innovative and a team player as well as
abilities to work with minimum supervision.
Experience: At
least 1 to 2 years of relevant working experience in the field of
administration and logistics or accounting.
Laboratory Mentors
Number of Vacancies: 3
Reports to: Senior
Laboratory Scientist
Deadline for Application: 10th
December 2012
Duty Station: Mombasa, Garissa, Nyeri
and Embu
AFENET in collaboration with the Division of Global HIV/AIDS
(DGHA), Centers for Disease Control and Prevention (CDC), Nairobi Office is
working with the Ministry of Health in Kenya to strengthen PEPFAR Laboratory
Health Systems activities through supporting the implementation of laboratory
quality management systems and accreditation using Strengthening of Laboratory
Management Towards Accreditation Trainings (SLMTA).
A total of 4 laboratories will be enrolled: Nyeri, Embu, Mombasa and Garissa District Hospital
Laboratories.
In addition to the SLMTA training, mentors will be embedded into
these laboratories to accelerate the improvement of the quality management
systems.
AFENET seeks to recruit three mentors preferably residents ¡n
the areas/duty stations to work with the selected facilities.
Terms of reference:
- To
serve as laboratory mentor in supporting the laboratories work towards
implementing effective quality management systems and accreditations using
the stepwise approach.
- To
develop and implement action plans based on the results of the assessments
to address gaps identified
- To
implement the action plans, working alongside with the laboratory
personnel in order to develop the sustained culture of quality.
- Working
with the lab staff to write and implement laboratory quality documents
(laboratory quality manual, safety manual, SOPs, forms, records, etc.)
pertaining to laboratory standards particularly ISO 15189.
- To
provide training and coaching to the laboratory personnel in the
Laboratories to enhance Good Laboratory Practices.
- To
develop internal audit schedule and process and assist with performance of
internal audits.
Deliverables:
- All
laboratory quality manuals, policy documents, SOPs, test methods, forms,
records developed and other procedures completed for the ISO 15189 QMS.
- Laboratory
personnel mentored in good laboratory practice and evidence of
implementation.
- Internal
Audit records with non-conformance reports, corrective actions and summary
report.
- Continuous
progress and Quarterly reports.
Certifications, License, Physical Requirements:
- The
minimum educational requirement is a Higher National diploma or Bachelor’s
degree in medical laboratory sciences.
- Registration
with KMLTTB is mandatory.
- Knowledge
of ISO 15189 and SLMTA is essential.
- Training
in GCLP and Internal audits.
Experience:
- At
least 5 years experience working as a laboratory health professional with
relevant practical experience.
- At
least two years of experience working as a mentor with Implementing
partners and ministry of medical services at the district or national
level.
- Strong
QA/QC knowledge.
- Knowledge
and experience ¡n conducting internal audits based on ISO 15189 standards.
- Good
knowledge of MS Office programs is a must.
Submit your resume, application letter, and relevant documentation
to:
The Administration and HR Office email; sec@afenet.net
ONLY successful candidates shall be contacted for an interview.