Established in 1984 in the UK, Islamic Relief is an
international NGO seeking to promote sustainable economic and social
development by working with local communities through relief and development
activities. We aim to help the needy regardless of race, religion or gender and
implement our work within the following sectors:
- Education
and Vocational Training Emergency & Relief
- Water
and sanitation Income Generation
- Health
and Nutrition Orphans
- Ramadan
and Qurbani Disaster Preparedness
IR started operations in Kenya in 1993 on one to one orphans
sponsorship programme through a local CBO in Mandera District, Northern Kenya.
It opened its fully fledged office in March in 2006 at the height of drought in
the Horn of Africa.
Since then IR has been providing humanitarian and development
assistance to vulnerable communities.
Over these years it has implemented various development and
relief activities in Mandera.
This has remarkably changed the lives of the vulnerable and
disadvantaged communities.
In January 2010 and October 2011, IRK extended its operation to
Wajir and Garissa Districts respectively.
Through working in chronic food deficit areas and in the most disadvantaged areas, IRK has ensured that its
programmes target those who are most vulnerable in the most disadvantaged areas.
These programmes include Health and nutrition, Water and
Sanitation, livelihoods, Child-welfare and other special programmes (Qurbani
and Ramadhan)
Job Title: Education Programme Manager
Reporting To: Head of Programmes
Staff Reporting:Education Project Staff
Matrix Management: Kenya Program
Base Location: Nairobi 20% Dadaab 80%
Job Purpose:
The role of the Education Programme Manager is to ensure all
education project activities are coordinated and implemented as per standards
set by Islamic Relief, UNHCR, donors guidelines and the strategic interest of
the government of Kenya.
She/he will provide technical and management expertise, and
develop and coordinate Islamic Relief Kenya’s education activities in Dadaab
and other parts of NEP.
The activities are to include planning, implementation,
management and support of a range of education intervention activities, support
to and building capacity and development of education staff delivering services
at the project sites, and the recruitment and training of national staff.
She/he will represent Islamic Relief before government, UN and
NGOs as a focal point in line with roles set in this job description.
Besides, she/he will carry out needs assessment and contribute
significantly in program design and development.
Key Roles/Responsibilities:
The Education Programme Manager will be reporting to the Head of
Programme.
The Education Programme Manager will be the budget holder for
education projects and will be responsible and accountable for the achievement
of the project objectives and deliverables.
Programme Management & Development
- Oversee
and ensure the successful implementation of IRK’s Education Sector
programming
- Provide
technical assistance on a range of education projects including but not
limited to: Early Childhood Education, Primary Education, Adult Literarcy
and Education for Children with Special Needs
- Develop
and facilitate the implementation of the Education Sector strategy
- Supervise
and mentor Education project staff
- Design
overall technical and operational plans for each project (in consultation
with the project partners and education staff) ensuring adherence to
technical standards, best practices and donor guidelines
- Prepare
detailed project implementation plans (DIPS) with locally applicable
project implementation strategies
- Oversee
the overall management of the projects in line with the project
documents/workplan
- Design
and conduct training/s and institutional development to support project
implementation and organizational growth (target should include but not be
limited to: Islamic Relief staff, community representatives and partners
on Education related issues)
- Support
the education teams in ensuring that interventions are relevant and
appropriate and that quality standards are maintained across the programme
- Document
programme learning and share data and qualitative information
- Promote
sharing of experience and learning between the education projects
- Build
capacity of Education team to collect and write impactful case studies and
photographs
- Develop
systems for identifying and analysing gaps and arising needs
- In
consultation and coordination with Programme Quality Coordinator, use
appropriate project management tools to plan, review and track progress on
project implementation as well as the utilization of project resources
- Design
and maintain participatory project specific M&E system/s and
monitoring plan/s with sector team and implement a monitoring schedule
against project targets.
- Ensure
that project activities are monitored on a continuous basis whereby
corrective actions (clear recommendations based on monitoring outcomes)
are taken according to set time and standards
- Prepare
and submit monthly; quarterly; yearly and any other event / case reports
as deemed necessary within a time frame agreed by different sections of
the organization, donors and/or government when requested
- Undertake
needs assessments and design new interventions as appropriate in
collaboration with the Head of Programmes
- Work
with Head of Programmes, Programme Quality Coordinator and the Education
Sector Team to develop and design concept notes/program proposals on
continuous basis when and as required
- Ensure
that the programme is implemented in a consultative, participative and
gender sensitive way
- Ensure
that the implementation of Islamic Relief’s Education projects promotes
capacity building to the maximum degree possible with local communities,
the Education system, UNHCR, local NGOs, CBOs, and government staff &
agencies
- Work
closely with other sector heads to ensure education projects are
integrated within IR-Kenya
Programming
- Coordinate
with the programmes team to ensure the aims of education sector are being
met
- To
undertake any other duties that may be required for the education sector
development, and as advised by the Head of Programmes/Area Managers
- Maintain
strong communication with relevant IRK staff
Staff Management
- Ensure
that all staff adhere to organizational policies (i.e.: Child Protection
Policy)
- Ensure
sufficient, qualified and appropriate staff are in place to support and
implement education programmes
- Assist
in recruitment, placement and management of personnel associated with
Education projects
- Support
staff to identify areas for development and jointly plan capacity building
opportunities
- Continuously
support the professional development of his/her team by providing clear
orientation, feedback and learning opportunities
- Appraise
performance of personnel under his or her supervision
- Ensure
performance objectives are produced, worked towards and achieved
- Assist
Head of Programme and Area Managers to line manage staff effectively
- Improve
team work in education sector team by establishing joint planning
processes and information sharing across projects
- Convene
periodic meetings with education team to ensure common understanding of
donor compliance and progress against indicators
- Ensure
effective systems are in place for remote management
Partnership, Networking & Donor Relations
- Maintain
timely and professional communication with donor/s to update them on
programme progress
- Develop
and/or strengthen linkages with relevant Education Sector and coordination
bodies on relevant sector and cross-cutting topics
- As
appropriate, represent Islamic Relief in all relevant coordination and
policy formulation forums relevant to the education sector
- Coordinate
with Education Working Group/Cluster and Education Sector Committees to
share information and jointly set priorities
- Liaise
with relevant ministries, boards, UN agencies and NGOs with regard to
their education policies and ensure IRK implementation strategies are
in-line with the same
- Advocate
for joint planning and activities undertaken to ensure cost effective use
of resources
Finance & Budgeting
- Responsible
as the primary budget holder for Education Sector programmes
- In
collaboration with the Finance Department, review and analyze budget
comparison reports (on a monthly basis) and take necessary steps to ensure
proper management and utilization of budgets
- Establish
budget management systems within the education team including clear
project and monthly schedules
- Ensure
FBS (Financial and Budgeting Systems) are maintained accurately and
planning adjustments are made frequently to ensure 100% of budget lines
are spent by end of project
- Comply
with the Standing Financial Instructions (SFIs) and other established
policies, plans and procedures
- Account
for IRK assets and interests and safeguard from loss arising from fraud,
waste, weak administration and poor value for money
Professional Qualification:
- Preferable
a minimum degree in education or social science degree in a related
discipline; Advanced degree would be added advantage.
- Proven
training in curriculum development and implementation, and educational
administration.
- Proven
academic or on-job training and understanding of the Project Cycle model
in managing humanitarian assistance.
Relevant Experience:
- At
least 5 years of progressive experience in primary education programs;
experience with refugees education programme would be added advantage.
- Experience
gained within an international humanitarian NGO.
- Working
with UN Agencies especially UNHCR, UNICEF and WFP
- Strong
analytical and administration skills in the management of
education/programs consisting of primary education.
- Experience
in project cycle management, proposal, report writing and excellent
computer skills.
- Experience
in Training of Trainers/Facilitators skills (TOT & TOF) an advantage.
How to Apply:
Send in your updated CV with cover letter and 3 professional references to info@islamic-relief.or.ke or ir2012hr@gmail.com.
Send in your updated CV with cover letter and 3 professional references to info@islamic-relief.or.ke or ir2012hr@gmail.com.
To reach us not later than Friday 7th December, 2012,
clearly mentioning the position you are applying for.
Note: CVs will be screened on an ongoing basis and Interviews will be conducted in Nairobi office,only shortlisted candidates will be contacted.
Note: CVs will be screened on an ongoing basis and Interviews will be conducted in Nairobi office,only shortlisted candidates will be contacted.
Job Title: Finance
Officer Accounting
Reporting To:Finance Manager
Staff Reporting:Finance Assistant
Matrix Management: Kenya
Program
Base Location:Dadaab
Established in 1984 in the UK, Islamic Relief is an
international NGO seeking to promote sustainable economic and social
development by working with local communities through relief and development
activities. We aim to help the needy regardless of race, religion or gender and
implement our work within the following sectors:
- Education
and Vocational Training Emergency & Relief
- Water
and sanitation Income Generation
- Health
and Nutrition Orphans
- Ramadan
and Qurbani Disaster Preparedness
IR started operations in Kenya in 1993 on one to one orphans
sponsorship programme through a local CBO in Mandera District, Northern
Kenya.
It opened its fully fledged office in March in 2006 at the
height of drought in the Horn of Africa. Since then IR has been providing
humanitarian and development assistance to vulnerable communities.
Over these years it has implemented various development and
relief activities in Mandera. This has remarkably changed the lives of the
vulnerable and disadvantaged communities.
In January 2010 and October 2011, IRK extended its operation to
Wajir and Garissa Districts respectively.
Through working in chronic food deficit areas and in the most
disadvantaged areas, IRK has ensured that its
programmes target those who are most vulnerable in the most disadvantaged areas.
programmes target those who are most vulnerable in the most disadvantaged areas.
These programmes include Health and nutrition, Water and
Sanitation, livelihoods, Child-welfare and other special programmes (Qurbani
and Ramadhan)
Under the administrative supervision of the Area manager and
technical supervision of the Finance Manager, the Finance officer’s overall
responsibility will be to maintain donors’ budget files along with proposal,
accounts, including books, registers, vouchers and other documents relating to
all receipts and disbursement with proper supporting documents, as well as,
office management duties.
Detailed Duties & Responsibility:
Key Roles/Responsibilities
- Ensure
that the payment function is smooth running and suppliers are paid on
time.
- The
vouchers that the Finance Assistants prepares for payment are as per IR
Standards.
- Ensure
that bank reconciliation are up-to date and signed off and also check any
long outstanding cheques and take action to resolve and manage it.
- Ensure
that bank opening are properly documented, and signatories are updated and
with proper approval from Nairobi/HQ.
- Ensure
the staffs advances are adjust on time and in case of not adjustment in
reasonable 15 days.
- Ensure
that IRK is following all the legality on payments for staff and
suppliers.
- Ensure
that IR K Wajir sends their fund request to Nairobi accordingly to avoid
field offices running out of cash.
- Ensure
that money receivable and payable are managed on time.
- Spend
the donor funds according to the funds requests submitted to Nairobi.
- Recording
Incomes from Nairobi are updated in the system accordingly.
- Ensure
that all necessary documents are appropriately filled with clear marking
between cash and bank transactions.
- Responsible
for reviewing data entry into the finance software.
- Ensure
that all vouchers are well approved before payments/posting
- Ensure
the field finance assistant is properly trained and they are building
there capacity during on job training.
Required Qualifications
- University
Degree in Financial Management, Accounting, Business Administration,
Commerce, or any other relevant fields
- CPA
Part II
- Three
years or more experience in audits, financial management and reporting,
budgeting and accounting
- Experience
in working for a humanitarian organization,
- Experience
in the preparation of multi-donor Financial Reports
Character Qualities
- Ability
to work in a team with minimum supervision
- Flexible
and adaptable to changing working conditions
- High
degree of integrity and discretion in personal conduct
- Self-motivated,
with good judgment and initiative
- Able
to prioritize tasks and meet deadlines
- Good
interpersonal skills
- Sensitivity
to diversity
- Good
level of attention to detail
How to Apply:
Send in your updated CV with cover letter and 3 professional references to info@islamic-relief.or.ke or ir2012hr@gmail.com. To reach us not later than Friday 7th December, 2012, clearly mentioning the position you are applying for.
Note: CVs will be screened on an ongoing basis and Interviews will be conducted in Nairobi office,only shortlisted candidates will be contacted.
Send in your updated CV with cover letter and 3 professional references to info@islamic-relief.or.ke or ir2012hr@gmail.com. To reach us not later than Friday 7th December, 2012, clearly mentioning the position you are applying for.
Note: CVs will be screened on an ongoing basis and Interviews will be conducted in Nairobi office,only shortlisted candidates will be contacted.
Job Title: Area
Manager
Reporting To: Country
Director
Staff Reporting: Officers
Matrix Management: Kenya
Program
Base Location: Mandera
Overall Responsibility
- To
act as key Islamic Relief’s Representative in the County and to manage and
coordinate the effective and efficient implementation of IRW programmes.
- The
Area Manager will be reporting to the CD on all aspects of the
implementation of the humanitarian programme with a day to day contact and
dotted line to the Head of Programmes (HoP).
- These
include Project Development (Design Project proposal followed by
assessment), Monitoring, Reporting and Administration. Representation of
the organisation and coordination with other players is central
Main Duties and Responsibilities
- Representing
Islamic Relief, co-ordination and negotiation with all relevant
stakeholders, such as local authorities, community leaders, representatives
of NGOs and government.
- Undertake
assessments and design new interventions as appropriate. Prepare scenario
plans and manage assessments of emergency situations.
- Managing
the operational security of the programme and staff. Keep the CD and the
HoP at the Country office updated on the security situation / incidents
related to the programme, including devising and implementing security and
evacuation plans.
- Developing
programme policies and preparing plans, budgets and resource requirements
to meet planned objectives. Responsibility for all administrative aspects
of the running of the project, including establishing and maintaining
systems to monitor, evaluate and report on the project.
- Monitoring
and controlling budget and finance issues related to the project. Ensuring
narrative reporting and financial accounting as appropriate e.g. produce
programme update reports for use in internal communications
- Ensuring
the programme is implemented in a consultative, participative and gender
sensitive way.
- Effective
management of personnel associated with the project. Recruitment of local
staff and management of all staff in line with IR policies.
- Identify
staffing needs, undertake recruitment of staff and manage the performance
and development of all direct reports, ensuring performance objectives are
produced and worked to, including identification of effective delivery
training and development needs.
- To
be familiar with and abide by the Islamic Relief Code of Conduct and other
regulatory codes.
Person Specification:
- Five
years previous experience in project management (in humanitarian work) and
a proven record of effective management in a high impact emergency
situation (University graduate or MSC holder is preferable).
- Ability
to work on your own initiative as well as a part of a team.
- Proven
analytical skills and ability to think strategically.
- Fluency
in English – written and verbal
- Effective
IT Skills (Word & Excel).
- Financial
reporting and planning skills.
- Report
writing and research.
- Communication,
tact and negotiation skills.
- Problem
solving.
- Flexible
and patient.
- Sensitivity
to cultural differences and ability to work in a variety of cultural
contexts.
- Sympathetic
with aims & objectives of Islamic Relief; empathy with and under
How to Apply:
Send in your updated CV with cover letter and 3 professional references to info@islamic-relief.or.ke or ir2012hr@gmail.com.
Send in your updated CV with cover letter and 3 professional references to info@islamic-relief.or.ke or ir2012hr@gmail.com.
To
reach us not later than Friday 7th December, 2012, clearly mentioning the
position you are applying for.
Note: CVs will be screened on an ongoing basis and Interviews will be conducted in Nairobi office,only shortlisted candidates will be contacted.
Note: CVs will be screened on an ongoing basis and Interviews will be conducted in Nairobi office,only shortlisted candidates will be contacted.
