The Institute of Health Policy Management & Research (IHPMR)
is a fast growing institute with a presence in Kenya, Rwanda, Tanzania and
Uganda.
Established in 2010, IHPMR endeavors to contribute to the improvement in the access to and qualityof healthcare through training, education, research and advocacy.
To support the achievement of its mission, IHPMR hereby invites applications
for the following positions:Established in 2010, IHPMR endeavors to contribute to the improvement in the access to and qualityof healthcare through training, education, research and advocacy.
Job Description
Job Title: Administrative Officer
Place of Work: Based in Nairobi
Reports to: Executive Director
Internal Relationships:
- Capacity
Development Officer
- Communications
& Advocacy Officer
- Research
Officer
- Logistics
Officer
External Relationships
- Consultants
and Associates
- Suppliers/Service
Providers
(This job description outlines the basic tasks and
responsibilities associated with this position)
Purpose
The position holder will be responsible for maintaining day to day accounting, administrative and personnel services in order to meet legislative requirements and support IHPMR’s operations
Key Responsibilities
I. Accounting
- Implement
financial policies and procedures
- Reconcile
the general ledger
- Prepare
and reconcile general bank statements
- Establish
and maintain supplier accounts
- Ensure
transactions are properly recorded and entered into the computerized
- accounting
system
- Prepare
income statements
- Prepare
balance sheets
- Assist
with the annual audit
- Maintain
financial files and records
II. Procurement
- Order
office supplies and monitor inventory.
- Reconcile
the accounts payable
- Reconcile
the accounts receivable
III. Administrative Duties
- Assume
receptionist duties, greet public and refer them to appropriate staff
members, answer phone, route calls, and take messages.
- Respond
to inquiries
- Assist
staff with administrative duties as requested.
- Distribute
incoming mail and prepare outgoing mail including bulk mail.
- Maintain
front desk area, keeping it clean and free from clutter.
- Update
and maintain mailing lists.
- Produce
mailing labels and reports as requested.
- Maintain
appropriate interpersonal relationships with employees, peers, and
consumers.
- Administer
employment agreements
- Maintain
the leave management system
- Prepare
payroll
- Facilitate
special event registration and execution.
IV. Other Duties
This Job Description is not intended to be all inclusive.
The staff member may be required to perform other related duties
as agreed to meet the on-going needs of the Institute.
All role holders at IHPMR should be aware of and support the
Institute’s Vision, mission, values and appropriate strategies.
V. Person Specification
- Bachelor’s
degree in business administration or equivalent experience
- A
Minimum two years clerical or administrative experience
- Accounting
and bookkeeping skills
- Computer
skills including the ability to operate the Pastel accounting system
- Proficiency
in Microsoft Office software (Word, Access, Excel, PowerPoint
- Good
numerical skills
- Demonstrated
written and oral communication skills
- Excellent
analytical skills
- Excellent
organizational and time and stress management skills
- Flexible
and cooperative team player and a willingness to take on tasks outside of
job the description
- Ability
and willingness to work some early mornings, evenings and weekend days
- Honest
and trustworthy
- High
degree of discretion dealing with confidential information.
- Knowledge
of general office machines and telephone system
- Ability
and willingness to work some early mornings, evenings and weekend days
- Ability
to travel for short business trips.
- Genuine
willingness and desire to help IHPMR fulfil its mission
Job Description
Job Title: Capacity Development Officer
Place of Work: Based in Nairobi, with frequent travel within the East African region as required
Reports to: Executive Director
Manages:
- Program
Assistants
- Capacity
Building Associates
Internal Relationships
- Administrative
Officer
- Communication
& Advocacy Officer
- Research
Officer
External Relationships
- IHPMR
Associates
- Healthcare
Federations
- Policy
Makers
- Academic/research
Institutions
- Existing
and potential clients
(This job description outlines the basic tasks and
responsibilities associated with this position)
Purpose
The position holder will be responsible for the following tasks; -
- To
develop and build the capacity development business of the health care
workers in Eastern Africa.
- To
identify staff development and training needs of IHPMR and ensure that
training is obtained.
- To
network with partners and identify capacity gaps, develop innovative
programmes that address the needs whilst maintaining quality and
efficiency in service delivery.
Key Responsibilities
Provide strategic direction on new and existing business development in training and technical assistance
I. Capacity building and skills development
- Design
and develop open and in-house training programs that meet the needs of
target IHPMR staff and ensure that training is obtained.
- Be
responsible for the development of performance targets of the team within
IHPMR
- Complete
necessary performance assessments of subordinate staff ensuring gaps are
addressed.
- Carry
out market research, competitor and customer surveys to ensure client
satisfaction.
- Maintain
a high quality of client service at all stages of the capacity development
processes
- Promote,
at all times, a pleasant working environment for all staff and interns at
IHPMR to ensure that the overall objectives of IHPMR achieved
- Monitor
and report on capacity building activities and provide relevant management
information on a weekly basis.
II. Partners’ network and capacity development programmes
- Design
and develop open and in-house training programs that meet the needs of
target clients
- Coordinate
the execution of training and technical assistance assignments for
external stakeholders’ in liaison with the Institute’s program assistants
and resource persons.
- Design
and implement communities of practice for CHMI implementers across the
East African region.
- Networking
with clients both individual clients and corporate clients
- Generate
leads and develop them into genuine prospects through relationship
building and expansion of contacts.
- In
liaison with the Communication & Advocacy Team, market IHPMR’s
capacity development programs to increase their demand
III. Planning, Budgeting and proposal development
- Develop,
implement and control the Institute’s annual training and technical
assistance budget.
- Prepare
monthly activity reports, quarterly reports against annual plan.
- Prepare
technical and financial proposals for both HR training and technical
assistance assignments in response to tenders or requests for proposals.
- Provide
quarterly analysis on competitor organisations and assist continuous
improvement of the Institute’s competitive positioning
- Liaise
and attend meetings with other company functions necessary to perform
duties and aid business and organisational development.
IV. Other duties
This Job Description is not intended to be all inclusive.
The staff member may be required to perform other related duties
as agreed to meet the on-going needs of the Institute.
All role holders at IHPMR should be aware of and support the
Institute’s Vision, mission, values and appropriate strategies
V. Person Specification
- Bachelor
degree in a relevant field
- At
least two years’ work experience
- Demonstrable
experience in capacity building including coordination of training
programs
- Experience
of managing budgets
- Excellent
written and verbal communication skills
- Excellent
analytical skills
- Good
numerical skills
- A
confident, self-starter who displays initiative, creativity and
strategic-thinking in all aspects of project development
- Demonstrated
international outlook and ability to interact and develop relationships
with people from a broad range of backgrounds and cultures
- Competence
in working in MS Office (Word, Excel and PowerPoint and Outlook)
- Experience
in staff supervision and/or working with consultants
- Competence
in using digital and social media tools.
- Flexible
and cooperative team player and a willingness to take on tasks outside of
job the description
- Ability
and willingness to work some early mornings, evenings and weekend days
- Willingness
to regularly travel within East Africa including Kenya, Rwanda, Tanzania
and Uganda
- Genuine
willingness and desire to help IHPMR fulfil its mission
Job Description
Job Title: Communication & Advocacy Manager
Place of Work: Based in Nairobi, with frequent travel within the East African region as required
Reports to: Executive Director
Manages: Communication & Advocacy Manager Intern
Internal Relationships
- Administrative
Officer
- Capacity
Development Manager
- Research
Manager
External Relationships
- Program
Implementers
- IHPMR
Associates
- Healthcare
Federations
- Policy
Makers
- Academic/research
Institutions
- Service
Providers – printers, designers, PR agencies
(This job description outlines the basic tasks and
responsibilities associated with this position)
Purpose
- The
position holder is responsible for the following tasks: -
- To
raise awareness of IHPMR’s work and
- To
generate public support for its advocacy agenda;
- To
increase IHPMR’s visibility to its target audience
Key Tasks and Responsibilities
I. Communication and Media Management
- Manage
all corporate communications, brand equity, press and public relations on
all media platforms including website content, electronic direct mailers,
social networking sites and other digital media platforms;
- Management
of donor funding up to final programme report
- Develop
and maintain media relationships in the Eastern Africa region
- Prepare
presentations, speeches, press releases, electronic direct mailers, media
and communications collateral and advertisements;
- Track,
recording and compiling local and international media coverage and news-clippings
from press outlets of events that are of interest to IHPMR;
- Edit
reports, research and business proposals, articles and proposals for
clarity, messaging, readability, ease of comprehension, and consistency
for spelling, typographical, and grammatical errors and conceptualize
graphics that drive or support the written material
- Coordinate
the development, production of promotion materials.
- Coordinate
the production publication of monthly newsletter, monthly report, annual
report and posting of weblogs.
- Research
and author articles and blogs.
- Conduct
past performance research and evaluation, write corporate capabilities and
management sections of proposals developed by IHPMR
II. Public Relations and event management
- Liaise
with advertising, PR firms, production houses and other relevant service
providers;
- Develop
and co-ordinate above- and below-the-line marketing promotion plans and
schedule; and ensure the production quality and timelines are met;
- Organize
and manage events including health care forum, health innovations awards
and handle event media management
III. Advocacy
- Oversee
the development and implementation of IHPMR’s communication and advocacy
strategy
- Identify
and secure partners and sponsors to develop joint advocacy promotions that
increase the awareness of IHPMR’s products and services
- Research
and document areas that can generate a need for IHPMR’s intervention the
health sector.
IV. Strategic Partnership Development and Management
- Create
and maintain media contact lists, liaise with individuals and media
outlets and develop and manage relationships with key media partners
including outlets, PR agencies and contractors.
- Lead
and support the development of linkages with media, research and academic
institutions in countries and the region, and facilitate collaboration in
policy development and influencing within the region
- Managing
content of the IHPMR and CHMI websites
- Identifies
potential funding partners for advocacy programs and projects.
- In
liaison with the Research Manager and Team Analyst, prepare and market
proposals to potential donors.
- Conduct
interviews with key personnel, subcontractors, program managers, and
subject matter experts to improve writing and editing of curricula vitae
and biographies.
V. Staff Management
- Be
responsible for the development & performance of the communications
and advocacy team within IHPMR
- Complete
necessary performance assessments of subordinate staff.
- Promote,
at all times, a pleasant working environment for all staff and interns at
IHPMR to ensure that the overall objectives of IHPMR achieved
VI. Planning and Budgeting
- Attend
and participate in management meetings
- Provide
monthly activity reports, quarterly reports against plan
- Prepare,
implement and control the Institute’s communication and advocacy budget.
VII. Other duties
This Job Description is not intended to be all inclusive.
The staff member may be required to perform other related duties
as agreed to meet the on-going needs of the Institute.
All role holders at IHPMR should be aware of and support the
Institute’s Vision, mission, values and appropriate strategies
VIII. Person Specification
- Bachelor
degree in communication/public relations
- At
least two years’ work experience
- Good
knowledge of communication and public relations techniques.
- Excellent
written and verbal communication skills
- Excellent
analytical skills
- Good
numerical skills
- A
confident, self-starter who displays initiative, creativity and
strategic-thinking in all aspects of project development
- Demonstrated
international outlook and ability to interact and develop relationships
with people from a broad range of backgrounds and cultures
- Excellent
computer skills with expertise in Power point, Word, Excel and Outlook
- Exposure
to reporting requirements of donors
- Experience
in staff supervision and/or working with consultants
- Competence
in using digital and social media tools.
- Flexible
and cooperative team player and a willingness to take on tasks outside of
job the description
- Ability
and willingness to work some early mornings, evenings and weekend days
- Willingness
to regularly travel within East Africa including Kenya, Rwanda, Tanzania
and Uganda
- Genuine
willingness and desire to help IHPMR fulfil its mission
Job Description
Job Title: Research Manager
Place of Work: Based in Nairobi, with frequent travel within the East African region as required
Reports to: Executive Director
Line Management responsibility :
- Research
Team Leaders
- Research
Associates
Internal Relationships
- Capacity
Development Manager
- Communications
& Advocacy Manager
- Team
Leader, Business Analysis
External Relationships
- Program
Implementers
- IHPMR
Associates
- Healthcare
Federations
- Policy
Makers
- Academic/research
Institutions
- Existing
and potential clients
(This job description outlines the basic tasks and responsibilities
associated with this position)
Purpose
The position holder will be responsible for the following tasks
To develop collaborations with local and international education and research institutions and identify a niche for the institute
Manage data and information that provides detailed capacity gap analysis vis-a-vis local and international and status of the health sector in Kenya
In charge of managing research projects at the institute, donor scoping for health sector stakeholders and partners.
Key Responsibilities
I. Research and data management
- Continuously
and systematically identify and profile health market innovations in Kenya
to build a comprehensive live database of existing programs. This will
include:
- Conducting
literature and database searches on health market innovations
- Administering
data collection questionnaires including face-to face interviews,
telephone interviews, printed surveys, electronic survey etc on health
market innovations.
- Synthesize
insights and perform comparative analysis of programs across different
geographies and/or models
- Profile
health markets donors and investors supporting health market innovations
in the four target countries of East Africa ( Kenya, Rwanda, Tanzania and
Uganda)
- Synthesize
insights and perform comparative analysis of programs across different
geographies and/or models
- Design
research protocols (including approach, methodology, sampling,
questionnaires and interview guides) and ensure that they are reviewed
internally and approved by clients.
- Interpret
data, write reports, and make actionable recommendations
- Identify,
analyse, and write up case studies of selected programs based on the IHPMR
case study framework
- Report/
debrief research findings to the clients, together with the Executive Director
and or Research Associates/Consultants if required (depending on client
expectations, etc.)
- Generate
leads and develop them into genuine research prospects through
relationship building and expansion of contacts
- Maintain
a high quality of client service at every stage of the research process
- Own
the Marketing Database and keep it maintained with critical client
information, contacts too low for this position
II. Donor Scoping
- Profile
health markets donors and investors supporting health market innovations
in the four target countries of East Africa ( Kenya, Rwanda, Tanzania and
Uganda)
III. Project Management
- Draw
up schedules for all aspects of each project and ensure that they are
issued and agreed by all relevant personnel, notifying people immediately
of any changes.
- Develop
research proposals including costings as agreed with the Executive
Director and sell them to clients
IV. Staff Management and development
- Manage
project teams (including research team leaders, research assistants,
research executives and research associates) and effectively delegate
responsibility on all relevant aspects of the projects, to ensure
accurate, timely and cost effective execution of the research.
- Monitor
and evaluate the performance of individual team members and the team as a
whole to ensure that maximum effort is directed towards achieving
objectives
- Manage
project teams ( including research team leaders, research assistants,
research executives and research associates) and effectively delegate
responsibility on all relevant aspects of the projects, to ensure
accurate, timely and cost effective execution of the research
- Monitor
and evaluate the performance of individual team members and the team as a
whole to ensure that maximum effort is directed towards achieving
objectives
- Supervise
field work of the research team
- Be
responsible for the development & performance of the research team
within IHPMR.
- Complete
necessary performance assessments of subordinate staff.
- Promote,
at all times, a pleasant working environment for all staff and interns at
IHPMR
- Work
as part of a team to ensure that the overall objectives of IHPMR achieved
V. Planning and Budgeting
- Prepare,
implement and control the Institute’s annual research budget
- Provide
monthly activity reports, quarterly reports against plan
VI. Other duties
This Job Description is not intended to be all inclusive.
The staff member may perform other related duties as agreed to
meet the on-going needs of the Institute.
All role holders at IHPMR should be aware of and support the
Institute’s Vision, mission, values and appropriate strategies.
Person Specification
Essential
- Minimum
of a Bachelor’s degree qualification in social sciences
- At
least two years’ research experience. Health sector experience would be an
added advantage.
- Ability
to design and execute multiple research projects simultaneously.
- Good
working knowledge of analytical and statistical tools to analyze and
interpret data, MS Word, Excel, and PowerPoint software.
- Experience
in survey design, execution and analysis and other standard research
methodologies including phone surveys and site usability research.
- Excellent
written and verbal communication skills
- Excellent
analytical skills
- Good
numerical skills
- Experience
in staff supervision and/or working with research teams
- Competence
in using digital and social media tools.
- A
confident, self-starter who displays initiative, creativity and
strategic-thinking
- Flexible
and cooperative team player and a willingness to take on tasks outside of
job the description
- Willingness
to regularly travel within East Africa including Kenya, Rwanda, Tanzania
and Uganda
- Genuine
willingness and desire to help IHPMR fulfil its mission
If you posses the qualities and specifications listed, please
send your application, together with a detailed CV, a daytime telephone
contact, and names and telephone contacts of three referees, indicating the
position you have applied for by email to recruitments@ihpmr.org , so as to
reach us not later than 28th December 2012.
Only shortlisted candidates will be contacted.
We are an equal opportunity employer who offers a competitive remuneration commensurate to qualifications and experience.
Only shortlisted candidates will be contacted.
We are an equal opportunity employer who offers a competitive remuneration commensurate to qualifications and experience.