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Grants Accountant Job in Kenya

Grants Accountant

Plan International, Region of Eastern and Southern Africa (RESA) office based in Nairobi, Kenya is currently looking for  a Grants Accountant:

Dimensions of the role

The grants accountant is responsible for grants – administration, cash and budget management, grants financial reporting and analysis; reports verification, capturing and monitoring of cost recovery, capacity building to partners and monitoring grants audits.

Key End Results and typical Responsibilities
  • Review and consolidate all weekly and monthly Regional grants cash requests from Partners and staffs.
  • Liaises with potential grantees to support and facilitate proper due diligence procedures
  • Liaises with partners to ensure all relevant grant documentation are completed and received timely.
  • Follows through with relevant in-house approval processes required for grant making timely.
  • Coordinate the proper documentation and archiving of all grant documents.
  • Monitor budget versus expenditure for the Regional grant funded projects.
  • Review all budgets for each grant and all budget modifications and submit the same to RFC for incorporation into regional budgets.
  • Capturing and monitoring of cost recovery from grant funded projects
  • Review the Monthly Match Maker Report and provide feedback to Regional Financial Controller and Resource Mobilization Manager.
  • Consolidate all Regional Office grant financial reports, for submission to the Regional Financial Controller.
  • Review all grant proposals to ensure financial accuracy and completeness.
  • Create all grant account codes in General Ledger as per Plan policy and procedures.
  • Associate all grant related account codes to each grant upon approval of a grant Project Outline.
  • Prepare and distribute relevant monthly grant financial reports to budget holders.
  • Prepare the annual financial reports to be submitted to donors and for audit
  • Co-ordinate and facilitate the audit of the grant funded projects as per contractual agreement
  • Liaise with respective technical advisors and grant team to assess and support the partner in the financial management.
  • Prepare training programs and conduct financial training for partners involved in implementation of grants.
  • For the Pan African office to be the point person for all the Project Outlines.
Dealing with Problems
  • The position requires appropriate financial and grants management expertise to ensure the Regional Office meet their accountability for financial operations and up to date grants financial records and reporting.
  • Knowledge, Skills and Behaviours Required to Achieve Role’s Objectives
  • A degree in Accounting;  equivalent qualification
  • 3-5-years’ experience in a similar role working in a computerized accounting office in an NGO set up.
  • Analytical skills
  • Communication skills, appropriate to the audience
  • Ability to interpret and work accordance with laid down procedures.
  • Excellent interpersonal skills
  • Proficient in computer skills and use of relevant software and other applications, e.g. word processing, spreadsheet, database, internet
  • Communicates effectively
  • Gains, develops and retains credibility about his/her performance
  • Appreciation of child rights
This is a (2) two years’ fixed term contract.

Closing date will be Friday December 28th 2012

Reference and background checks will be carried out in conformity with Plan’s Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity.

Please submit a full CV and two names of referees to

Only short-listed candidates will be notified.

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