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This is a re-advertisement of call for applications for carrying
out a Baseline Survey for the Jua Jimbo Project.
Terms of Reference:Carrying out a Baseline Survey for the Jua Jimbo Project
1. Introduction and Background
Forum Syd is a Swedish NGO with Country offices in Nairobi and
headquarters in Sweden. Forum Syd’s main focus is on Democracy and Rights;
Environment and Climate Change as well as Gender Equality.
We do through the strengthening of civil society
organizations.
More details can be found in the websitewww.forumsyd.org/international or www.africa.forumsyd.org.
Funded by the European Commission, the Jua Jimbo Project seeks
to increase community influence and enhance community ability especially those
that are voice poor and marginalized to have democratic influence on governance
at county government level.
By so doing, Jua Jimbo project will target to influence two
spaces; the demand and supply side of governance.
In the long term this will lead to counties that practice the
principles of good governance.
Project’s Overall Objective
Communities that are voice-poor and marginalized have improved
democratic influence and good governance at county government level.
Project objectives
- To
increase the participation of young men and women in low income/slum
communities in county government processes (Demand side).
- To
increase the capacity of targeted young women leaders, county leaders and
institutions in democratic leadership and good county governance
- To
improve dialogue and linkages between the supply and demand sides at the county
level
Geographical Focus
The Project will work with 20 ward-based youth and slum
organizations/civil society organizations in 6 targeted constituencies in
Kisumu and Nakuru Counties. Two Wards are targeted in each of the 6
Constituencies (Kisumu Town East, Kisumu Town West, Nyando, Nakuru Town,
Naivasha and Rongai); and a total of 10,000 direct participants will be reached
by the project.
Project Partners
The Project is being implemented through a collaborative effort
of three organizations - Forum Syd, Muungano wa Wanavijiji
(Federation of Slum Dwellers) and Youth Alive Kenya with Forum Syd being the lead
partner. Youth Alive Kenya (YAK) is implementing the project in Kisumu County;
while Muungano wa Wanavijiji (MWW) is implementing the project in Nakuru County
Project Timeline
The Jua Jimbo Project is planned to run for two years from
September 23rd 2012, to August, 23rd 2014.
2. Objectives of the Baseline Survey
- To
analyze the existing Tushirikishe Jamii Project (a fore runner of JJ project)
baseline report and identify the information to be collected in the rapid
assessment based on the JJ project proposal
- To
provide information for planning the project, including information about
nature of governance at county level; and specifically looking at the 6
focus constituencies. ( looking at both the demand and supply side)
- To
provide information on the current level of community participation in
governance as well as opportunities for community participation especially
the target group in the county government processes in the target
constituencies and counties.
- To
provide benchmark information for measuring project achievements and
impact (at the project objectives, intermediate results levels)
- To
provide information on the number of civil society/youth groups actively
engaged in issues of citizen participation in good governance in the
target constituencies.
- To
provide information on the capacity of civil society organization’s to
lobby and advocate for community participation and democratic leadership
at county level
- To
identify benchmarks and indicators that will be used as a point of
reference for monitoring and evaluation of the Jua Jimbo project
- To
review current monitoring and evaluation tools identify gaps and clear
indicators for the Jua Jimbo project
- To
review the LFA with inclusion of baseline findings and targets.
3. Methodology
The rapid baseline assessment will comprise of a desk review and
field visits.
The consultant will:
a) Conduct a desk review including an analysis of documents, policy
papers, national surveys and reports that have been produced in connection with
the project thematic area. Review internal Forum Syd documents related to this
project including data the former project evaluation report and baseline survey.
b) Conduct field visits and interviews with citizens, CSOs, NGOs,
local leaders, local authorities in the
selected constituencies (Rongai, Nakuru, Naivasha, Kisumu town east, Kisumu town west and Nyando).
selected constituencies (Rongai, Nakuru, Naivasha, Kisumu town east, Kisumu town west and Nyando).
c) Develop a comprehensive data collection tool for the above
assignment.
d) Develop participatory methodologies for the survey
4. Scope and Focus of the Baseline Survey
Specifically, the baseline will have the following:
Scope:
- Specifically
targeting -Rongai, Naivasha , Nakuru , Kisumu Town East, Kisumu Town West
and Nyando constituencies – 2 wards targeted per constituency;
- General
outlook on national status of governance of county government processes
(especially looking at the issues being addressed by the project)
- Focus
should be on the project objectives and the planned three project result
areas.
Specific responsibilities of the consultant will include the
following:
I. Analyze Jua Jimbo project and review relevant literature.
(national, regional and community level reports)
II. Design and produce rapid baseline assessment tools.
III. Give input on the draft monitoring and evaluation framework,
including indicators and tools.
IV. Conduct field survey. Methods may include questionnaire,
interviews, focus group discussions, and meetings with local community
organizations, local leaders, other NGOs operating in constituencies and
government units in the project regions. The survey must clearly ascertain the
present status on levels of community participation in constituency development
initiatives.
V. Design database for data entry, analyze the data; identify
specific gaps/deficits in social accountability; and clarify training and other
needs to be met comparing with the already developed plans.
VI. Identify lead agencies or local community organizations/groups
that can be used for lobbying/advocacy and collaboration purposes.
VII. Prepare and present draft report of findings at a round table
meeting with the project steering committee.
VIII. Prepare and submit final report of baseline survey,
incorporating feedback from Stakeholders.
IX. Review of TJ baseline final evaluation
X. The final outcome should be a revised LFA Matrix and the M&E
Plan which incorporates baseline and suggested targets by end of the project.
5. Report and Presentation
A report from the assessment will be written in English. The
report should be concise in its findings and
follow the required format. The report will be presented to Forum Syd Country Representative and Project
Officer.
follow the required format. The report will be presented to Forum Syd Country Representative and Project
Officer.
Expected outputs/deliverables will include the following:
1) Report containing the main findings of the survey and
recommendations. The report will be in the form
of three bound hard copies and a soft/electronic copy. The report must incorporate the following:
of three bound hard copies and a soft/electronic copy. The report must incorporate the following:
a) Set of rapid assessment tools.
b) Quality data and analysis from the observations made in
the field and desk review.
c) Present status, gaps and recommendations for future
interventions, including suitable implementation methodology, appropriate
structures for the project success, and possible sustainability strategy.
d) Incorporate the findings in the project monitoring and evaluation framework with clear performance indicators.
6. Time Plan
- Applications
from prospective consultants should be received not later than - 7th Dec.
2012. The application should contain CVs of principle consultants,
capacity statement, and proposed schedule of activities, technical and
financial proposal.
- The
selected consultant will work 6 days for the month of December and
commence the rest of the assignment not later than – 10th Jan. 2012.
- Participatory
field work for rapid assessment should be concluded within the 6 days of
Dec including a report of the assessment. The specific dates for this
activity are from 17th to 22nd Dec 2012.
- The
second phase shall commence on 10th of January to 6th Feb, 2012 after
analyzing the rapid assessment information.
The above timeframe is meant to be used as a reference for the
consultant in order to prepare the proposal.
The definitive timeframe and organizations will be agreed within
the assignment.
7. Profile of the Consultant
The survey will be assigned to a consultant with in-depth
knowledge of Social Accountability, local governance issues; public sector
monitoring and public participation; and Kenyan civil society and politics.
The consultant must also be experienced in planning and carrying
out baseline surveys and performance measurement (especially qualitative
measurements)
It is also desirable that the consultant has experience from
working with issues around democracy and the
rights based approach.
rights based approach.
The consultant should have proven experiences of previous
assignments with development of analyses, feasibility studies, baselines, of
similar nature and engaging communities using participatory
methodologies.
The survey and analysis should be conducted by a consultant/s
with the capacity to deploy in the two regions simultaneously.
The survey will be supervised by the Country Representative of
Forum Syd in Kenya and the Project Officer in Nairobi.
8. Contract
A contract will be drawn up after a call for tender where skills
and costs of potential consultants will be assessed and evaluated by the
Country Representative and the Project Officer.
The contract will be a formal consultancy contract between Forum
Syd Kenya office in Nairobi, Kenya and the consultant.
A consultant will be selected in accordance with EC/Forum Syd
procurement policy guidelines.
Send applications to the undersigned not later than 28th December
2012;
Write to
Write to
Country Representative,
Kenya Office,
P.O. Box 1419, Karen, 00502,
Kenya Office,
P.O. Box 1419, Karen, 00502,
Nairobi.
E-mail: stephen.gichohi@forumsyd.org
Copied to Hellen.NjeriKuria@forumsyd.org and
david.munyasia@forumsyd.org