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Bilingual Secretary / Personal Assistant Job in Kenya

Bilingual Secretary / Personal Assistant

A leading oil & gas company with operations in Nairobi is seeking to recruit a performance driven Bilingual Secretary/Personal Assistant to fill an existing vacancy.

The job holder will be responsible for the management and organization of a very busy and vibrant office to ensure that it runs smoothly in a very challenging and ever changing business environment.

The successful candidate’s principal accountabilities will include:
  • Maintaining the General Manager’s diary, updating appointments and ensuring relevant files/folders/other engagement materials necessary for appointments are prepared on time.
  • Organizing and maintaining efficient filing and retrieval system for business and personal/confidential files.
  • Ensuring that the mail registration procedure is adhered to for all incoming mails.
  • Receiving, assisting and directing the General Manager’s visitors as necessary.
  • Answering telephone calls, giving requisite information and taking necessary actions.
  • Ensuring proper house-keeping and conducive working environment.
  • Co-ordinating the General Manager’s travel, prepares itinerary and trip file.
  • Processing correspondence, reports and other matters emanating from the General Manager’s Office.
The Requirements:
  • University Degree.
  • At least five (5) years working experience as a Bilingual Secretary in a busy office environment.
  • Fluent in English & French.
  • Working knowledge of Microsoft End-user Packages (including email).
  • Posses excellent organizational, interpersonal and communication skills
  • The candidate should be hardworking, curious, proactive, result-oriented and able to take initiative.
Interested candidates who meet the set criteria may send their applications enclosing detailed CV’s, copies of academic certificates, testimonials and daytime telephone contact to the address below before 4th January, 2013.

DN/A 1424
P.O. BOX 49010 - 00100

Please note that only short-listed candidates will be contacted.

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