Administrative Assistant Job Vacancy in the Office of the Director General


Administrative Assistant in the Office of the Director General 
 
Ref No.NRS/01/122012

icipe - African Insect Science for Food and Health is an intergovernmental organisation funded by governmental aid agencies, UN organisations and private foundations to carry out research and training in environmentally sound and sustainable management of arthropods for improving health and agricultural productivity in the tropics.

icipe has approximately 350 staff to support its research and capacity building programmes located at various sites in Kenya and  Ethiopia.

icipe seeks to urgently fill a new opening with a young and dynamic, self-motivated Administrative Assistant in the Office of the Director General, who is prepared to work long hours to meet tight deadlines. 

The position is tenable in Nairobi, Kenya at the Duduville campus. 

This is a local (national) position that offers a two-year contract that is renewable. 

A competitive compensation package will be offered to the right candidate.

Responsibilities

The successful candidate will be expected to:
  • Assist in handling hard copy and electronic documentation, and inputting data onto the Grant Agreements and MOU databases in an accurate and timely manner;
  • Undertake filing and document labelling;
  • Assist with Governing Council file documents preparation;
  • Update icipe corporate and Project contracts;
  • Carry out photocopying and scanning of documents;
  • Update the visitors records and organise business cards;
  • Receive mail and answer incoming telephone calls;
  • Prepare documents for dispatch by DHL/post/hand delivery.
Knowledge required for performing the job
  • Good communication and writing skills.
  • Possess effective organisational and analytical problem solving skills.
  • Must be proficient in Microsoft Office suite (Word, Excel, PowerPoint, Access).
  • Knowledge of finance and accounting principles will be an added advantage.
Requirements/Qualifications
  • University degree in either Management or Administration from a reputable institution.
  • Two years’ working experience in a commercial, international (or similar environment).
Disposition
  • Should possess excellent interpersonal skills.
  • Must have highly effective multi-tasking skills with the ability to coordinate, prioritise and organise workload.
  • Ability to work in a multi-cultural environment.
Applications will be accepted up to 11th December 2012, or until the position is filled, whichever is earlier. 

Only applications of shortlisted candidates will be acknowledged. 

Please send applications with a heading quoting the above reference number, with detailed CV, names and addresses of 3 referees (including e-mail addresses, fax numbers), a one-page write-up on how you consider yourself suitable for the above job, and your current remuneration package to:

icipehr@icipe.org

Human Resources Department
icipe - African Insect Science for Food and Health
P.O. Box 30772-00100
Nairobi
Kenya
 
icipe is an Equal Opportunity Employer