Job Title: Administration Officer
Reference: AO _2012
Recruiter: Altima Africa Ltd
Contract Permanent
Category: Experienced
Profile Introduction
Our Client, a leading services provider in the Kenya Capital
Markets seeks to recruit an Administration Officer responsible in the delivery
of timely, effective and accountable administrative support.
Work involves implementation of administrative policies and
procedures for efficient and effective operation of the company in line with
the Company’s strategic plan.
Minimum Requirements
- A
Bachelor's Degree
- A
Diploma in Information Science will be an added advantage
- At
least two years relevant work experience
Job Specification - Administration Officer
1. Maintain Office Services
- Design
and implement office administrative procedures and policies
- Manage
correspondence both internally and externally
- Manage
Office Licensing
- Update
organizational memberships & subscriptions
- Maintain
office equipment and undertake repairs as may be required
- Responsible
for procurement and disposals
- Coordinate
and manage office telephone, registry services, transport services and
security services.
- Manage
Property insurance & claims
- Maintain
office Asset register
- Office
space and equipment allocation to staff
2. Supervise Office Staff
- Assign,
monitor and Supervise office and administrative assistants
- Evaluate
staff performance
3. Office Stationery Management
- Maintain
and replenish inventory
- Check
stock to determine inventory levels
- Anticipate
needed supplies
- Verify
receipt of supply
- Preparing
periodic reports.
4. Document & Records Management
- Mail
Management- manage incoming and outgoing mails in a centralized way
5. Registry Management
- Design
filing systems and maintain an up to date registry
- Ensure
protection and security of files and records
- Continuous
review and implementation of document management policies
- Indexing
and archiving all hard copies as per set procedures
- Identifying
and recommending need for additional storage spaces
- Performing
records appraisal as per policy including, retention, destruction etc.
- Managing
documents retrieval
- Tracking
of retrieved documents
- Managing
retrieval register
6. Contribute in organisational creativity and innovation
Competencies
- Exemplary
communication skills
- High
level integrity
- Exemplary
interpersonal skills
- Teamwork
How to Apply
If you are qualified and up to the challenge visitwww.altimaafrica.com/careers.php and
apply online by 5pm, 14th December 2012.
Please note that only
qualified candidates will be contacted.