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Personal Secretary Job in Kenya


Coffee Board Of Kenya

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The Coffee Board of Kenya (CBK) is a State Corporation established under the Coffee Act No. 9 of 2001.

The Board is a non- Profit, Regulatory & Service oriented, Corporate body under the Ministry of Agriculture & is charged with the responsibility of promoting competitiveness in the Coffee Industry, Production, Processing and Branding of Kenyan Coffee and generally to regulate the Coffee Industry in the Public interest.

The Board wishes to fill the following vacant position with a dynamic, results-oriented and self driven individual

Personal Secretary I

Scale CBK, 8- REF. CBK/PS/01/11/2012

a.) Duties and Responsibilities

The officer will be deployed in the Managing Directors’ office and will report to the Executive Secretary. The officer will be responsible for:
  • Attending to visitors/clients, handling telephone calls, emails and appointments
  • Assisting in effective management of office protocol, Public Relations and media issues
  • Ensuhng secunty & Confidentiality of office records and documents
  • Maintaining Confidential Records and filing
  • Operating and managing office equipment in their custody
  • Drafting letters and typing from drafts
  • Undertaking any other duties as may be assigned from time to time.
b.) Requirements for Appointment

For appointment to this position, the applicant must:
  • Have a Bachelors Degree in Secretarial Studies, Business and Office Management or equivalent qualification from a recognized institution and/or a Higher National Diploma in Secretarial Studies
  • Have served in the grade of Personal Secretary or any other relevant & comparable position for a minimum period of three (3) years
  • Have the following qualifications from Kenya National Examination Council: - Shorthand III (100-120wpm), Typewriting III (59wpm)/Computerized document processing III, Office Management III, Business English III/Communications II, Secretarial duties II and Commerce II
  • Have demonstrated professional competence in management of secretarial services and shown merit and ability as reflected in work performance and results.
  • Have attended a Management Skills course
  • Be fluent in English and Kiswahili
  • Have a Certificate in computer Applications
  • Have good temperament
  • Be a team player
Interested and suitably qualified candidates should send their applications quoting the reference number on the envelope, accompanied by a detailed CV with three (3) referees and daytime telephone contacts, copies of Academic and Professional certificates & testimonials.

The applications should reach the undersigned on or before Thursday 29th November 2012.

Only shortlisted candidates will be contacted.

Coffee Board of Kenya is an equal opportunity employer & persons with disability are encouraged to apply.

The Managing Director
Coffee Board of Kenya 
P O. Box 30566 -00100, NAIROBI

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