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Office Administrator Job in Juja, Kenya

African Institute for Capacity Development (AICAD) is a regional international institution whose main mandate is poverty reduction through human resource capacity development. 

The Institute is jointly funded by the governments of Kenya, Tanzania, and Uganda. 

The AICAD Head Office is located in Juja, Kenya.

AICAD has country offices in Kenya, Tanzania and Uganda located at Egerton University, Nakuru, Sokoine University of Agriculture, Morogoro, and Makerere University in Kampala, respectively.
AICAD hereby invites applications from qualified nationals of Kenya who are competent, proactive and self-driven professionals to work in AICAD HQs in Juja, Kenya to immediately fill the position below:
Office Administrator

1 Post
Key duties and responsibilities include:
Responsible to the Administration and Finance Director, the duties of Office Administrator will include but not be limited to the following: 
  • promoting AICAD publicity and public relations, 
  • assisting in HRM matters, 
  • preparing quotations for the use of AICAD facilities and scheduling prospective users, 
  • keeping custody of all the keys to the AICAD facility, 
  • allocating them as needed to members of staff and keeping a key register for the same, 
  • assisting in procurement of goods and services including sourcing of suppliers and ensuring the efficient supply of goods and services, 
  • make sure that all AICAD service providers’ contracts are in order and call for quotations when they are about to expire, 
  • assisting in the management of transport requirements involving coordinating various
transport requests, ensuring that vehicles are serviced, repaired and insured, secretary to the Internal Tender Board Committee, performing any other duties as assigned by the Administration and Finance Director or his/her assignee.
Should have at least a Postgraduate Degree in Management (HRM) or Public Relations and at least five years of working experience. 

Applicants should preferably be between 35 - 40 years of age. 

The appointment is for 5-year renewable contract on mutual agreement.
Candidates who are interested and meet the above-mentioned requirements should send their applications along with copies of certificates and testimonials (in hardcopies only), a daytime telephone contact, email, names and addresses of three referees to reach the address below not later than 14th December 2012. 

Applications sent by emails will NOT be accepted.
The Executive Director
African Institute for Capacity Development (AICAD)
P.O. Box 46179 GPO 00100 
Nairobi Kenya
AICAD is an equal opportunity employer
NB: Only short — listed candidates will be contacted

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