Kenya Pharma is a USAID – funded, Chemonics – implemented
project that seeks to establish and operate a reliable, sustainable
pharmaceutical supply chain management system.
1. Field Operations Officer
Based in Nairobi and reporting to the Field Operations Manager,
the Field Operations Officer is responsible for organizing technical meetings
and workshops, assisting with Program and Field Activities, providing support
to the Director of Technical Coordination, Technical Managers, Regional
Managers and Field Service Representatives.
Key responsibilities and duties:
Support to field operations
- Maintain
field reports and assist in tracking timeliness of field team reporting;
- Compile
data for project indicators, analysis on performance targets, prepare
trends and emerging issues for management review;
- Prepare
quarterly technical staff field visit itinerary and coordinate field
travel logistics, process travel advances and hotel bookings.
Support to the Director of Technical Coordination
- Prepare
and maintain meeting planner/calendar for both internal and external
meetings; record minutes in assigned technical meetings; compile the
action points and update implementation of the action points.
Technical events coordination
- Prepare
handouts for conference participants;
- Record
minutes at workshops when available and appropriate;
- Assist
facilitators in finalizing workshop materials, notes and final reports in
consultation with the Communications Specialist.
Minimum Qualifications
- Degree
in Business Management/International Development and 3 years experience in
a similar position;
- Ability
to work effectively in a team setting, with strong organizational skills
and attention to detail;
- Strong
written and oral communications skills; excellent computer skills (MS
Excel/MS Word);
- Knowledge
of USAID regulations or experience working in a USAID funded program.
2. Field Services Representative
Based in the field and reporting to the Regional Manager, the
Field Services Representative serves as the first point of contact with service
delivery points (SDPs) in the assigned region, responsible for ensuring that
assigned SDPs are well supported and stocked to meet Kenya Pharma’s objective
of ensuring uninterrupted supply of ART commodities.
Key responsibilities and duties:
- Visit
assigned SDPs to gather information on Kenya Pharma services and liaise
with regional managers and technical team to resolve any issues arising;
- Compile
monthly operations report highlighting key issues requiring immediate
follow up and general trends identified at sites in catchment area;
- Share
any capacity issues identified through site visits with appropriate
implementing partners (USG program and/or GoK) for intervention;
- Act
as resource for implementing partners to disseminate relevant information
to sites;
- Gather
field data on ART patients per regimen or other developments in the region
that may impact patient numbers and commodity requirements to be used in
procurement planning;
- Work
with sites to encourage timely submission of reports and orders by agreed
deadline and if appropriate work with sites to resolve issues impeding
sites from successful and timely reporting;
- Equip
sites with the knowledge to utilize the Kenya Pharma’s Electronic Supply
Chain Management system for ordering,reporting and tracking deliveries to
their sites;
- Participate
in ad hoc initiatives as requested by the GoK oversight agencies;
- Support
data collection to complete project monitoring plan for USAID reporting.
Minimum Qualifications
- Bachelors
degree in biological sciences and 3 years working experience in a similar
position;
- Experience
working and handling pharmaceutical commodities in Kenya;
- Good
understanding of health systems in Kenya especially government health
facilities;
- Excellent
written, oral communication and computer skills (Microsoft Office
Programs);
3. Finance Assistant
Based in Nairobi (with some field travels) and reporting to the
Finance Manager, the Finance Assistant provides support in reviewing and
processing expense reports, travel advances, and hotel bills and is the field
staff contact person in Finance.
Key responsibilities and duties:
Support to field operations team
- Record
expense reports and other payment requests from field offices, manage
workshop per diems and business calls certifications;
- Ensure
proper supporting documentation is provided and review expense reports for
necessary approvals and accuracy;
- Provide
guidance to field staff on compliance with Chemonics, USAID, and GoK
project finance regulations;
- Reconcile
and discuss with field staff individual account receivable balances.
Coordination support to the finance team
- Code
and enter transactions into Abacus Accounting software;
- Initiate
staff transfer payments, monitor MPESA account balances and prepare staff
monthly accounts reconciliations;
- Assist
in: payroll preparation and statutory remittances in a timely manner;
preparation of quarterly and annual PAYE returns; preparation of monthly
bank reconciliations; updating accounting files; writing vendor and
payroll checks, etc.
Minimum Qualifications:
- Bachelors
degree in Accounting and at least 3 years experience in a similar
position;
- Ability
to work effectively in a team setting; strong organizational skills and
attention to detail;
- Strong
written and oral communications skills; excellent computer skills (MS
Excel/ MS Word);
- Knowledge
of USAID regulations or experience working in a USAID funded program.
4. Quality Assurance Officer
Based in Nairobi (with some field travels), and reporting to the
Quality Assurance Manager, the QA Officer will ensure that commodities meet
specified quality requirements and that quality and form are maintained during
storage and distribution in line with medical supplies good practice.
Key responsibilities and duties:
- Implementation
of Standard Operating Procedures and systems, record forms and other
documentation on product inspection, sampling and analysis, goods receipt
and inspection in the warehouse, waste disposal and drug information;
- Investigate
and respond to customers’ complaints relating to poor quality products;
- Carry
out regular random sampling and quality checks on products supplied;
analyze reasons for poor quality, with the aim of minimizing the incidence
of this problem;
- Carry
out product inspections and sampling at manufacturers’ premises prior to
receipt into Kenya Pharma warehouses;
- Review
and interpret laboratory analytical reports;
- Liaise
with selected laboratories to undertake laboratory analysis of drug
samples.
Minimum Qualifications
- Diploma
in Pharmacy and registered with the Pharmacy and Poisons Board or Bachelor
of Science degree in Analytical Chemistry;
- 3-5
years experience working and handling pharmaceutical products in Kenya;
- Demonstrated
knowledge of pharmaceuticals and commodities for HIV/AIDS, particularly
Anti-Retroviral Therapy (ART) regimens will be an added advantage;
- Knowledge
of Good Manufacturing Practices (GMP) and Good Distribution Practices
(GDP);
- Excellent
written/oral communication, analytical and computer skills (Microsoft
Office Programs).
Send your CV and cover letter with three professional referees
to recruit@kenyapharma.org not later than 9th November, 2012.
Please include position title in the subject line of the email.
For more comprehensive scopes of work for these positions, visit http://www.kenyapharma.org/about_us/careers