UN
World Food Programme – Somalia
Job
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Vacancy
Announcement No. VA-049/2012
Post
Grade: NOB
Duty
Station: Nairobi
Date
of issue: 27.09.2012
Contract
type: Fixed
Term
Closing
Date: 10.10.2012
Organizational
background
The World Food Programme
Somalia activities include food assistance for nutrition, livelihoods, relief
and emergency school feeding, while also supporting humanitarian air and
logistics services, food security coordination and infrastructure
rehabilitation projects.
This position is open to
qualified Kenyan nationals only.
Female candidates in
particular, are encouraged to apply.
Major
Duties and Responsibilities:
Under the direct supervision
of Head of the Cooperating Partners (CP) Coordination and Support Unit, within
the delegated authority the Programme Officer will be responsible for the
following duties:-
·
Develop and sustain liaison with WFP Somalia partners and manage
information database;
·
Manage partnership proposals, review and ensure accuracy of the
documents submitted;
·
Manage Project Review Committee(PRC) process and preparation of
Field Level Agreements(FLA);
·
Update Cooperating Partners (CP) profiling, capacity assessment
and evaluation;
·
Design and maintain CP Invoice Processing database;
·
Oversee CP reports collection, entry, analysis and reporting;
·
Manage CP records ensuring screening against corporate risk
management tools;
·
Oversee preparation and dissemination of timely, analytical and
critical reports;
·
Supervise other programme staff; provide training and technical
guidance in their work;
·
Ensure compliance with WFP’s policies, criteria and procedures;
·
Perform other related duties as required.
Minimal
Qualifications:
Education: University degree in one or more of the
following disciplines: Economics, Agriculture, International Affairs, Business
Administration, Social Sciences, Development Studies or a relevant field
relevant to Development Assistance.
Experience: At least three years of postgraduate
professional experience in Commerce, Development Administration or Food Aid
Support.
Language: Fluency in both oral and
written communication in English. Somali speaking candidates are encouraged to
apply.
Knowledge: Training and/or Experience
utilizing computers, including word processing, spreadsheet or other standard
WFP software packages and systems.
Interested and qualified
candidates are requested to submit online applications only according to the
following procedures:
All
applications must include an accurately filled in Personal History Form (P11)
available at the following link http://www.unon.org/docs/P11.doc to be sent by e-mail to HR-SOM@wfp.org
Quote the Vacancy
Announcement number, job title and location of preference;
Hand delivered applications
will no longer be accepted;
Applications that do not meet
the above requirements will be disregarded;
Only shortlisted candidates
will be contacted.
Post Title: Senior Programme Assistant (PRC)
Post Grade: G6
Duty Station: Nairobi
Date of issue: 27.09.2012
Contract type: Fixed Term
Closing date: 10.10.2012
Organizational background
The
World Food Programme Somalia activities include food assistance for nutrition,
livelihoods, relief and emergency school feeding, while also supporting
humanitarian air and logistics services, food security coordination and
infrastructure rehabilitation projects.
This
position is open to qualified Kenyan nationals only.
Female
candidates in particular, are encouraged to apply.
Major Duties and Responsibilities:
Under
the direct supervision of the Head of Programme Unit, the incumbent will be
responsible for the following duties:-
·
Reconcile and enter Cooperating Partners (CPs) food distribution
reports in COMPAS;
·
Prepare Field Level Agreements (FLAs) with CPs and keep records
of the signed agreements;
·
Act as the Secretary to the Project Review Committee (PRC);
·
Analyse CP distribution reports, reconcile to invoices and
ensure that the goods have been invoiced correctly;
·
Undertake negotiations for and prepare project documents with
government ministries and other participating agencies;
·
Organize project planning missions, meetings and briefing
sessions;
·
Assess project performance including utilization of resources
and achievement of planned targets;
·
Monitor the receipt of shipping, freight or other documents and
notify the appropriate WFP officer of non-receipt;
·
Monitor the processing time for settling freight forwarders
accounts;
·
Issue letters of guarantee and no-charge invoices as instructed;
·
Monitor, update and track data related to project issues,
commodity pipelines and financial allotment status reports, informing the
relevant divisions accordingly; ensure accuracy of data related to the above;
·
Analyze and prepare projections for food commodities and
non-food items ;
·
Assist in compiling monthly statistics on food aid and
commercial food shipments to the country;
·
Maintain records on programme activities, from formulation stage
through completion;
·
Carry out advocacy and information related tasks for
project/programme activities;
·
Prepare status and progress reports;
·
Analyze contract terms and conditions, and correct any observed
discrepancies;
·
Provide guidance, on-the-job training and assistance to support
staff;
·
Evaluate, develop, and recommend procedures. Participate in
discussions on new/revised procedures and practices; interpret and assess the
impact of changes and make recommendations on follow up actions;
·
Perform other related duties as required.
Minimum Qualifications:
Education: Secondary school education preferably supplemented
by courses in a relevant area such as Nutrition, Education, Human Resources,
Public Administration, Transport, Development Economics or other related field.
Experience: At least five years of progressively
responsible experience, of which at least one year was closely related to
programme functions. At least one year at G5 level or equivalent.
Language: Fluency in both oral and written communication
in English.
Knowledge: Experience utilizing computers, including word
processing, spreadsheet and other WFP software.
Interested
and qualified candidates are requested to submit online applications only
according to the following procedures:
All applications must include an accurately filled in Personal
History Form (P11) available at the following link http://www.unon.org/docs/P11.doc to
be sent by e-mail to HR-SOM@wfp.org
Quote
the Vacancy Announcement number and job title;
Hand
delivered applications will no longer be accepted;
Applications
that do not meet the above requirements will be disregarded;
Only
shortlisted candidates will be contacted.