I. Position Information
Vacancy Notice:IOMKE/067/12
Position title:Senior Security Assistant
Position grade: G-6
Seniority band: Band 3
Job family: Staff Security
Organizational unit: SSU
Subject to rotation: No
Reporting directly to: Head of Sub-office
Overall supervision by: Field Security
Officer
Managerial responsibility: N/A
Directly reporting staff: N/A
II. Organizational Context and Scope
Under the overall supervision of the FSO Nairobi, the direct
supervision of the Head of Sub Office and in co-ordination with the National
Security Coordinator, Nairobi.
The incumbent will be responsible to produce and maintain
Security Plans for the Sub Office and in close cooperation with the FSO,
monitor IOM operations in the areas of responsibility and advise the HoSO
regarding security and safety of IOM staff and property.
III. Responsibilities and Accountabilities
- Coordinates
all security related activities with the Head of Sub Office, as defined by
the FSO.
- Develops
a close working relationship with UNDSS and other UN Security Officers and
offices, Government Security Services, International organizations and
private security personnel, to ensure appropriate lines of communications
are established for all aspects of staff safety and security in the Sub
Office.
- Monitors
and tracks all staff travels and advises staff regarding Security
Clearances to ensure all staff are adhering with existing tracking and
travel procedures.
- Ensures
that security administration activities (Security Clearances, ISECT
profiles, staff lists etc) are properly completed and archived for future
access as required. Ensures all missions from the sub office are MOSS
compliant prior to departure.
- Supervises
and trains IOM staff to guarantee that staff are competent in all
mandatory fields.
- Supervises
and trains guards as directed by the FSO.
- Advises
staff in residential security issues.
- Ensures
all relevant security information is immediately disseminated in a timely
manner to the relevant IOM field office and its staff, FSO and National
Security Coordinator
- Assists
in conducting security assessments/evaluations of offices, vehicles and
projects activities and offers appropriate mitigation recommendations. Is
fully conversant with and undertakes an active role in the development and
implementation of evacuation/emergency security plans in coordination with
the FSO.
- Provides
updated security information to all IOM staff and a detailed security
briefing to all new staff members entering the mission.
- Ensures
that all staff complete the mandatory security trainings (UNDSS Basic and
Advanced Security in the Field online training CD).
- Is
fully competent in and undertakes the coordination of travel security for
the sub office staff.
- In
co-ordination with the Head of Sub office and FSO undertakes medical
evacuations when required.
- Investigates
and reports security breaches/incidents within the area of responsibility,
works closely with the Government police in efforts to ensure IOM staff,
its assets and interests are protected while ensuring strict
confidentiality.
- Assists
the supervisors in establishing policies and procedures for reviewing
crisis situations as directed by the FSO.
- Prepares
draft security plans for specific areas within the missions area of
operation including all aspects related to development, implementation and
updating of the plans in close cooperation with the FSO.
- Supervises
the contracted guards in the performance of services, including fire
control, first aid procedures, use of equipment and operation of the
automated alarm and video surveillance systems if installed. Where
training in fire control and first aid is found to be deficient
coordinates with the contractor to ensure such training is undertaken.
- Performs
other duties and responsibilities as may be requested by the National
Security coordinator or FSO.
IV. Competencies
The incumbent is expected to demonstrate the following technical
and behavioural competencies
Behavioural
Accountability
- Accepts
and gives constructive criticism
- Follows
all relevant procedures, processes, and policies
- Meets
deadline, cost, and quality requirements for outputs
- Monitors
own work to correct errors
- Takes
responsibility for meeting commitments and for any shortcomings
Client Orientation
- Identifies
the immediate and peripheral clients of own work
- Establishes
and maintains effective working relationships with clients
- Identifies
and monitors changes in the needs of clients, including donors,
governments, and project
- beneficiaries
- Keeps
clients informed of developments and setbacks
Continuous Learning
- Contributes
to colleagues' learning
- Demonstrates
interest in improving relevant skills
- Demonstrates
interest in acquiring skills relevant to other functional areas
- Keeps
abreast of developments in own professional area
Communication
- Interfaces
with the UNDSS, safety/security counterparts, relevant government
agencies, and other stakeholders to prepare adequate responses to security
management challenges
- Actively
shares relevant information
- Clearly
communicates, and listens to feedback on changing priorities and
procedures
- Writes
clearly and effectively, adapting wording and style to the intended
audience
- Listens
effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
- Actively
seeks new ways of improving programmes or services
- Expands
responsibilities while maintaining existing ones
- Persuades
others to consider new ideas
- Proactively
develops new ways to resolve problems
Leadership and Negotiation
- Convinces
others to share resources
- Actively
identifies opportunities for and promotes organizational change
- Presents
goals as shared interests
- Articulates
vision to motivate colleagues and follows through with commitments
Performance Management
- Provides
constructive feedback to colleagues
- Identifies
ways for their staff to develop their abilities and careers
- Provides
fair, accurate, timely, and constructive staff evaluations
- Uses
staff evaluations appropriately in recruitment and other relevant HR
procedures
- Holds
directly reporting managers accountable for providing fair, accurate,
timely, and constructive staff evaluations
Planning and Organizing
- Sets
clear and achievable goals consistent with agreed priorities for self and
others
- Identifies
priority activities and assignments for self and others
- Organizes
and documents work to allow for planned and unplanned handovers
- Identifies
risks and makes contingency plans
- Adjusts
priorities and plans to achieve goals
- Allocates
appropriate times and resources for own work and that of team members
Professionalism
- Applies
knowledge of and supports the implementation of IOM and UNDSS safety
/security policies / procedures in efforts to enhance staff security
- Anticipates
and prepares adequate responses to matters affecting staff safety/security
- Displays
availability outside of regular hours to respond to challenges
- Masters
subject matter related to responsibilities
- Identifies
issues, opportunities, and risks central to responsibilities
- Incorporates
gender-related needs, perspectives, and concerns, and promotes equal
gender participation
- Persistent,
calm, and polite in the face of challenges and stress
- Treats
all colleagues with respect and dignity
- Works
effectively with people from different cultures by adapting to relevant
cultural contexts
- Knowledgeable
about and promotes IOM core mandate and migration solutions
Teamwork
- Actively
contributes to an effective, collegial, and agreeable team environment
- Contributes
to, and follows team objectives
- Gives
credit where credit is due
- Seeks
input and feedback from others
- Delegates
tasks and responsibilities as appropriate
- Actively
supports and implements final group decisions
- Takes
joint responsibility for team's work
Technological Awareness
- Learns
about developments in available technology
- Proactively
identifies and advocates for cost-efficient technology solutions
- Understands
applicability and limitation of technology and seeks to apply it to
appropriate work
Resource Mobilization
- Establishes
realistic resource requirements to meet IOM needs.
Technical
V. Education and Experience
Completed bachelor’s degree in Social science, public
administration, police/military courses in an accredited academic institution
and a combination of relevant military/police training on procedures and practices.
- A
minimum of 6 years of progressively responsible senior technical
experience in National or international Military, Police or other
organization, Security management.
- A
minimum of 2 years work experience in an international organizations or
the United Nations.
- Experience
in conducting security assessments and security briefings.
- Good
political and social knowledge of the country.
- Proven
experience in supervising staff and leading a team.
- Computer
literacy with a high degree of proficiency in commonly used applications
such as Word, Powerpoint and Excel is required.
- The
ability to work in a multi-cultural environment with others with diverse
professional backgrounds is required. The ability to handle a heavy
workload efficiently with minimal supervision and understanding the
importance of close teamwork is highly regarded. In security/emergency
services dedication to one’s duty is paramount and flexibility and
commitment to these duties in an emergency will be expected and
appreciated.
- Training
in emergency and disaster response is an added advantage.
- The
readiness to undergo all required security trainings.
VI. Languages
Required
- Fluency
in both written and spoken English and Kiswahili.
- Advantageous
Mode of Application:
Submit cover letter and CV including daytime telephone and
e-mail address to:-
International Organization for Migration (IOM),
Human Resources Department,
P.O. Box 55040 – 00200,
Nairobi, Kenya
or send via e-mail to hrnairobi@iom.int
Closing Date: 23 October, 2012
Only shortlisted applicants will be contacted