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Personal Assistant

Industry:Security
Location: Nairobi

Our client, a Security firm with its Head Office in Nairobi, is looking for a personal Assistant to support the Director’s functions. 

The ideal candidate will be responsible for assisting the Director to make the best use of his time through excellent secretarial and administrative skills. 

We are particularly looking for someone with mature personality with outstanding skills in day to day functions of running a busy office. 

The candidate should be flexible to travel occasionally in line of duty.

Key Responsibilities
  • Arrange travel and accommodation and, occasionally, travelling with the  director to take notes or dictation at meetings or to provide general assistance during presentations
  • Screen telephone calls, enquiries and requests, and handle them when appropriate
  • Organize and maintain director’s diaries and making appointments
  • Deal with incoming emails, faxes and post and often corresponding on behalf of the director
  • Taking dictation and minutes
  • Carry out background research and present findings
  • Organize and attend meetings and ensure the director is well-prepared for the meetings
  • Meet and greet visitors at all levels of seniority
  • writing reports, executive summaries and newsletters
  • Maintain scheduling and event calendars.
  • Prepare reports, presentations, memorandums, proposals/Tenders and correspondence
  • Strongly support external and Internal communication activities within the allocated parameters of responsibility
Qualifications
  • At least a degree or a diploma in Business Administration or any other related field.
  • A minimum of 5-7 years of experience in similar role
  • Outstanding Administrative skills
  • Excellent verbal and written communication skills.
  • Organizational and time-management skills with ability to be calm under pressure
  • Flexibility and  ability to think logically and make quick decisions
To apply, send your CV only to recruit@flexi-personnel.com before Monday 15th Oct 2012. 

Clearly indicate the position applied for and the minimum salary expectation on the subject line.

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