The Government of Kenya has received financing from the World
Bank toward the cost of Kenya Transparency & Communications Infrastructure
Project (KTCIP).
The Kenya ICT Board under the Ministry of Information and
Communications executes KTCIP.
The Government of Kenya is the recipient for the proposed
activity.
The Kenya ICT Board serves as the implementing agency for the
project and now invites suitable candidates for the following position:
Senior Financial Management Specialist
Terms of Reference : Senior Financial Management Specialist – TCIP
Job Description
The Senior Financial Management Specialist will be reporting to the Chief Executive Officer and will work closely with the Program Manager and relevant implementing entities.
Duties and Responsibilities
Strategic Roles
Senior Financial Management Specialist
Terms of Reference : Senior Financial Management Specialist – TCIP
Job Description
The Senior Financial Management Specialist will be reporting to the Chief Executive Officer and will work closely with the Program Manager and relevant implementing entities.
Duties and Responsibilities
Strategic Roles
- Advise
the Chief Executive Officer on all financial matters relating to Kenya ICT
Board (KICTB) and Kenya Transparency and Communications Infrastructure
Project (KTCIP) activities
- Provide
leadership over the finance and accounting function
- Take
overall responsibility for all aspects of accounting and financial systems
for the overall organization and KTCIP including the harmonized design and
deployment of policies procedures and systems required for the effective
implementation of the same.
Statutory and Project Compliance Role
- Develop
the core reports required for statutory and project reporting and ensure
that there is organizational compliance with respect to dates, format and
substance of the said reports
- Ensuring
reports to the board of directors presented by the CEO on the projects are
accurate and reflective of the board’s obligations with respect to the
KTCIP project.
- Ensure
documentation and certification of all quarterly Interim Financial Reports
(IFRs) are in line with World Bank requirements
- Timely
preparation of consolidated annual project accounts in a format and
quality acceptable for audit purposes
- Submission
of a quarterly report to the World Bank including activities undertaken
and challenges to be addressed with recommendations for action
Operational Role
- By
participating in the organization’s executive management committee
meetings, ensure effective management and reporting of the organization’s
finances to the rest of management
- Consolidate
work plans and budgets and prepare overall KICTB and KTCIP budgets
- Prepare
cash flows and project monitoring reports and claims for reimbursement by
Development Agencies
- Work
with the internal team to ensure development of the monthly financial
operating reports include balance sheet, income statements cash flows and
maintain the books of accounts
- Works
with the internal team and relevant external parties as may be appropriate
in ensuring that the financial systems are maintained and updated.
- Working
closely with the parent ministry and Ministry of Finance in matters of the
organization’s financing requirements
- Managing
the organization’s treasury function with the organization’s banking
partners in compliance with the government of Kenya rules and regulations
Skills and Attributes Required
- Bachelor’s
Degree in Accounting, Finance or an equivalent recognized qualification in
accountancy.
- Membership
of a recognized accounting body e.g. ICPA(K) would be an added advantage
- At
least 7years of financial management experience, 3 of which should be at a
senior level
- Well
developed IT skills with proficiency in computerized financial systems
- Knowledge
and understanding of project planning, work programs and budgeting
procedures
- Knowledge
of Government of Kenya and World Bank budgetary policies and disbursement
procedures.
- 3
years experience with the design and deployment of financial operating
procedures.
- Must
demonstrate experience with establishing financial systems in an
organization or large department
- Must
show evidence of having effectively supervised a team
Senior Procurement Specialist
Terms of Reference : Senior Procurement Specialist– TCIP
Job Description
Reporting to the Chief Executive Officer, the Procurement Specialist will head the Procurement Department.
Key Responsibilities
Strategic Role
Terms of Reference : Senior Procurement Specialist– TCIP
Job Description
Reporting to the Chief Executive Officer, the Procurement Specialist will head the Procurement Department.
Key Responsibilities
Strategic Role
- Advise
the Chief Executive Officer on all procurement matters relating to Kenya
ICT Board (KICTB) and Kenya Transparency and Communications Infrastructure
Project (KTCIP) activities
- Take
overall responsibility for all aspects of procurement within KICTB and
KTCIP including the design and deployment of policies procedures and
systems required for the effective implementation of the same.
- Statutory
and Project Compliance Role
- Develop
the core reports required for statutory and project reporting and ensure
that there is organizational compliance with respect to dates, format and
substance of the said reports
- Ensuring
reports to the board of directors presented by the CEO on the projects are
accurate and reflective of the board’s obligations with respect to the
KTCIP project.
- Ensure
documentation and certification of all procurement Reports are in line
with World Bank requirements
- Timely
preparation of consolidated annual procurement reports in a format and
quality acceptable for audit purposes
- Submission
of reports to the Public Procurement Oversight Authority and the World
Bank including activities undertaken and challenges to be addressed with
recommendations for action
Operational Role
- Ensure
all project components are procured on a timely basis and in accordance
with Government of Kenya and World Bank procedures and regulations.
- Develop
Procurement policies and manuals in accordance with Public Procurement and
World Bank guidelines
- Liaise
with World Bank on project procurement and maintain the outlines
guidelines governing the procurement process for the project
- Plan
and conduct procurement training of implementation agencies staff on the
use of standard bidding documents, RFP’s and procurement guidelines
- Maintain
coordination of project activities and be responsible for following up
with executive committee (management) in the achievement of all project
related procurement targets
- Through
the executive committee (management), assist the organization in proposing
measures to overcome critical delays to project completion and on
compliance with agreed procedures as per the Development Credit Agreement
Essential Duties and Responsibilities
Procurement Process Management
Procurement Process Management
- Offering
professional service to the ICT Board’s Procurement Committee
- Render
support on project start-up procurement issues as necessary
- Help
prepare procurement packages as appropriate
- Prepare
and agree on procurement plan with stakeholders
- Review
technical specifications, refine Terms of Reference (TOR) and prepare
Request for Proposals (RFP) and bidding documents for the project using
standard World Bank documents and where appropriate the standard documents
as approved by the Public Procurement Oversight Authority
- Review
and evaluate procurement proposals and documents received and assist all
Units in the process of engaging consultants and bidders
- Prepare,
review and clear TOR’s bidding documents for all procurement activities
required under the project
- Follow
up with concerned government departments and the World Bank to have RFP’s
and bidding documents approved and issued on a timely manner according to
the approved procurement plan
- Manage
the advertising process involved in procurement, procurement
correspondence, bid receipt and bid opening in strict accordance with the
agreed procurement procedures
- Manage
the project procurement filing system in a systematic manner
- Participate
in contract negotiations
- Prepare
and execute purchase orders and requisitions
- Prepare
physical progress and procurement reports quarterly for the World Bank as
well as for Kenya ICT Board
- Supervise
the procurement personnel
Vendor Management
- Maintain
list of vendors supplying various items
- Develop
and execute measurement tools to accurately gauge vendor’s performance
(quality, delivery times etc) and communicate results internally and
externally as necessary
- Check
invoices to ensure correct price, follow through to ensure that materials
orders have been received, examine the condition of materials received and
approve invoices for payment
- Maintain
procurement records such as items or services purchased, costs, delivery,
product quality or performance and inventories, compiling data on these
for internal monthly reports
Procurement Reporting
- Prepare
and review evaluation reports to submit through the Project Coordinator
for onward submission to the World Bank for approval
- Follow
up with concerned government department and the World Bank to have the
evaluation reports approved in a timely manner
- Monitor
and report the procurement implementation status and progress to
Government of Kenya and World Bank as required
- Follow
up with concerned government departments and the World Bank to obtain
approval of the procurement plan/documents in a timely manner
- Perform
other tasks as assigned by the Project Coordinator as needed by all the
Units in support to achieve the highest level of compliance, customer
satisfaction at an optimum cost
Skills and Attributes Required
- Bachelor
of Science Degree in Finance, IT or Commerce, and graduate diploma in
Purchasing and Supplies (Professional Stage) of Chartered Institute of
Purchasing and Supplies or its equivalent.
- Master
of Science degree in Management or related discipline will be an added
advantage.
- Served
for a minimum period of 8 years in procurement and supplies management in
a recognized institution
- Proven
knowledge and understanding of project planning, implementation and good
analytical capabilities
- Knowledge
of Government of Kenya and World Bank procurement procedures
- Well
developed IT skills with proficiency in MS Project Software
- Demonstrate
some experience with the development and or project implementation of
procurement systems policies and procedures in an organization.
- Demonstrated
ability to work as part of a team
Data Analyst
Terms Of Reference: (Kenya Open Data
Initiative)
Purpose
The purpose of the Kenya Open Data Initiative is to remove barriers to accessing information created or managed by government institutions, while respecting privacy legal and other concerns.
Justification
The objective of setting up an open data website is to provide government information, in digital form, published on the internet for ease of accessible to all.
Purpose
The purpose of the Kenya Open Data Initiative is to remove barriers to accessing information created or managed by government institutions, while respecting privacy legal and other concerns.
Justification
The objective of setting up an open data website is to provide government information, in digital form, published on the internet for ease of accessible to all.
Kenya's information is a national asset, and this site is about
sharing it.
The goal of Kenya open data website is to make core government
development, demographic, statistical and expenditure data available in a
useful digital format for researchers, policymakers, ICT developers and the
general public.
As more data is available and Kenyans make of the data, the
relationship between the government and the citizens is expected to change for
the better.
Partners
The partners to this project will be as follows;
Partners
The partners to this project will be as follows;
- Kenya
National Bureau of Statistics (KNBS)- KNBS is the custodian of the
official statistics in Kenya
- ICT
Board- Empowering the communities to acquire ICT skills
- The
World Bank – provides the support through the provision of resources
Duties and Responsibilities
The data manager for the Open data website will be responsible to the Technical Coordinator and will be in charge of the following;
The data manager for the Open data website will be responsible to the Technical Coordinator and will be in charge of the following;
- Support
the implementation of the Open Data initiative, in consultation with the
project coordinator, technical coordinator and stakeholders
- Identify
new datasets for inclusion in the Open Data initiative and associated
tools.
- Managing
the acquisition, curation and publication of new datasets on
opendata.go.ke
- Prepare
and release new data sets in the right formats and upload it onto the open
data site.
- Ensure
compliance with applicable legislation
- Maintain
and monitor the use of data sets
- Ensure
the quality of data is update and is as published
- Conduct
trainings on the use the Kenya’s open data initiative database in
consultation with the technical coordinator.
- Supervise
the staff under him/her
- Any
other duties as may be assigned to him/her by the project coordinator
- Ensuring
the quality, accuracy and timeliness of data published to opendata.go.ke
Expected Outputs
- Data
sources identified and sourced.
- Data
prepared for uploading on the website.
- Data
uploaded onto the open data website
Qualifications
- A
degree in Economics , Statistics or IT
- Demonstrable
evidence of past work in this area, involving data processing and analysis
in a statistical production institution ;
- Over
3 years of work experience in handling data processing and analysis
activities
- Excellent
communication and writing skills
Technical Support
Kenyan Open Data Initiative - Terms of Reference:
Kenyan Open Data Initiative - Terms of Reference:
The Kenyan Open Data initiative (KODI) was launched on July 8th
2011 at opendata.go.ke.
The initiative's goal is to make core government development, demographic, statistical and expenditure data freely available in a useful digital format for researchers , policymakers, ICT developers and the general public.
The initiative's goal is to make core government development, demographic, statistical and expenditure data freely available in a useful digital format for researchers , policymakers, ICT developers and the general public.
The initiative is in its early stages: the technology and policy
environment is still maturing, expertise is being developed and a long-term
vision is being formed.
The Kenyan ICT board seeks to recruit an open data technical program officer who will take responsibility for the technical operations of the Kenyan Open Data Initiative.
Duties and Responsibilities:
The Kenyan ICT board seeks to recruit an open data technical program officer who will take responsibility for the technical operations of the Kenyan Open Data Initiative.
Duties and Responsibilities:
- Managing
the Open Data Website
- Hands-on,
ad hoc training for civil servants on how to use Open Data Portal
- Technical
liaison between government department/agency data stewards and the Kenya
ICT Board team
- Overseeing
the dataset routing and approval process to ensure a steady flow of new
data is being published on a regular and recurring basis
- Technical
lead for automated API-based publishing and compliance with IT security
standards
- Moderating
social activity such as community created comments and views in the Open
Data portal;
In addition, the technical program officer will provide guidance
to department/agency data stewards on:
- Suggestions
and sharing of best practices on how to extract, transform and load (ETL)
data for a consumption-optimized data exploration experience;
- How
to curate metadata and apply general hygiene to metadata to ensure it is
the most useful to the broadest array of audiences;
- How
to publish data in ways that are most useful to the broadest array of
audiences through the creation of data visualizations (GIS maps and
charts), filtered views, rich list views and guided filters;
- How
to ensure that published data is updated on a regular basis, including
development of data synchronization strategies and processes;
- Effective
storytelling with data by authoring canvas pages and/or blog posts that
contain data visualizations, text, images and video, etc.;
- Configuring
Open Data Federation Services between department and agency data catalogs
and with the parent data catalog.
Desired Profile
- An
experienced technical analyst with strong statistics, data management and
web production skills
- University
degree in computer science, information systems or relevant field
- At
least 2 years experience in relevant field such as data management,
computer science, software development, GIS systems, Data Analysis.
- Experience
and proficiency working with public statistics. Prior involvement in open
data and open government communities is an advantage as is knowledge of
Kenyan political, social and economic issues.
- Strong
technical skills using spreadsheets, databases and dedicated stats
packages such as Stata and SPSS
- Web
production expertise: experienced writing web copy, preparing media, using
content management systems, practical experience of using HTML, XML and
CSS and Javascript.
- Demonstrated
writing and editing skills as well as a high level of data and statistical
literacy.
The recruitment will be conducted in accordance to Guidelines on
Selection and Employment of Consultants under IBRD Loans and IDA Grants by
World Bank Borrowers (2011), and is open to all Kenyans eligible as defined in
these Guidelines, that meet the following minimum qualification criteria in the
job description.
Applications must be delivered to the address below on or
before: 2nd November 2012 at 5.00pm East African Time. Late applications will
be rejected.
Applications accompanied with detailed CVs and copies of relevant documents and testimonials should be submitted in a plain sealed envelope clearly marked the position and Reference Number to the address below:
The Chief Executive Officer,
Kenya ICT Board,
12 Floor Teleposta Towers- Kenyatta Avenue
P.O. BOX 27150 - 00100, NAIROBI, KENYA.
Or sent through email: recruitment@ict.go.ke and placed in the Tender Box situated at Kenya ICT Board
Entrance, 12th floor Teleposta Towers or mailed so as to reach the above address on or before 2nd November, 2012 at 5pm East African Time.
Kenya ICT Board is an equal opportunity employer.
Persons with disabilities are encouraged to apply