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Head of Finance and Administration Job in Kenya

International Peace Support Training Centre

International Peace Support Training Centre (Kenya) Job Vacancies

The International Peace Support Training Centre (IPSTC) is a Research and Training institution focusing on regional peace support capacity building to respond to conflicts through preventive, management, recovery and peace building measures.

The centre wishes to engage a competent candidate on contractual basis in the following position:

Post Title: 
Head of Finance and Administration Department

Type of Appointment: 2 years contract.
Duration: 2 years renewable.
Location: Karen.
Direct Supervision: Director IPSTC and/or Chief of Staff (COS) IPSTC.
Remuneration: Ksh300,000 gross.

Job Description

Reporting to Director IPSTC, you will be responsible for the daily management of Finances and Human Resources at IPSTC, which includes 2 schools based in Karen and Embakasi. 

You will be responsible for the financial oversight and supervision of all IPSTC finance staff including :
  • The IPSTC Budget Manager,
  • The Peace and Conflict Studies School (Karen) Accountant,
  • The Humanitarian Peace Support School (Embakasi) Accountant,
  • The Procurement Office.
You will be expected to develop the business plans of the above with guidance and direction from Director/COS. 

This will involve a thorough management of the cost structure and implementation of financial controls and processes.

Duties and Responsibilities
  • Implementation, management and development of financial processes and systems in line with guidance and direction from Director/COS. This also includes the procurement approvals procedure.
  • Supervision, management and development of 1 Budget Manager, 2 Accountants and 1 Procurement Officer.
  • Management of procurement and invoice approvals.
  • Maintenance and monitoring of debtors, ensuring quick recovery of funds and thus reduced level of risk to IPSTC.
  • IPSTC international bank accounts management and regular reconciliation.
  • Preparation of monthly management accounts for presentation to Director IPSTC in line with established reporting systems.
  • Administrative Management of IPSTC Human Resources sticking to Human resource Manual and law in force.
  • Maintenance of accurate local records and audit trails.
  • Reporting when required on Finance and Budget to IPSTC Staff and Joint Control Board Members.
  • Ad hoc duties as directed.
Education, Qualifications and Experience
  • University education at Masters Level in Finance or MBA.
  • Recognised Local or International Accounting Qualification, e.g. CPA(K), ACCA, CIMA.
  • Highly competent user of Microsoft Office, particularly Excel, Word and Outlook.
  • Experience of using Accounting Software Quickbooks.
  • Qualified accountant with at least 8 years post qualified experience in either the private or public sector.
  • Experience of setting up and implementing accounting and internal control systems, particularly in a challenging environment.
  • Experience in international organization or working in an international environment.
  • Management Accounting.
  • Financial Accounting.
  • Working Capital Management.
  • Financial Scrutiny/Governance & Efficiency Management.
  • Business Planning, Budgeting and Forecasting.
  • Legal background
  • Human Resources Management.
  • Communication skills.
How to Apply: 

Applications including cover letter, CVs, copies of relevant certificates, current remuneration and expected remuneration as well as current notice period should be addressed to the:

International Peace Support Training Centre
Westwood Park, Karen
P O Box 24232 - 00502
Nairobi, Kenya

or emailed to:

Deadline for submitting applications is 18th November 2012. Only short-listed candidates will be contacted.

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