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Site Agent and Office Administrator Jobs in Nairobi Kenya

Our client a Property Developer in Nairobi is looking to fill the following positions: 

 Site Agent

Reporting directly to the Project Manager the Site Agent will:
Ensure that all works on assigned sites are on schedule
Ensure that all the works on the assigned sites are done to the specs spelt out by the Project Engineer
Schedule the materials requirements by placing timely request and ensuring that the materials are delivered on time
Inspect and confirm by counting that all deliveries are of specified qualities and quantities
Ensure that all materials required on site are in accordance with purchase orders
Ensure that all requisitions raised are in accordance with known/certain standards and specifications avoiding any ambiguities
Ensure all deliveries on site are signed and delivered to the head office
Account for any petty cash given out for the works
Ensure that all materials on site are accounted for and stored in a safe and good place
Ensure that the contractor is issued with the materials in accordance to his/her requisition
Ensure safety and all building statutory requirements are adhered to during construction
Give daily reports on programmes of works as required
Coordinate & supervise various professionals on site
Do other duties and other projects as directed by the project manager
Required qualifications, skills and attributes:
  • Bachelors Degree/HND/Diploma in Building Construction
  • 6 years hands on experience in a busy construction site
  • Over 35 years of age
  • Computer Literate
Office Administrator
Reporting to the Project Manager, the Office Administrator will:
  • Be in charge of the head office
  • Ensure that the office is presentable in all aspects to reflect the company’s objective
  • Act as first contact person between stakeholders/investors and the company
  • Give all relevant information to would be investors and existing investors
  • Keep contacts and addresses of all would be investors and investors
  • Ensure all correspondences to the company are attended to promptly
  • Ensure all statutory licenses for running the office are in order
  • Keep and maintain all documents in safe custody and in good manageable system
  • Prepare and maintain Directors` files for Board meetings
  • Ensure all Directors are informed in time of all the Board meetings and any other Ad hoc meetings as directed by the Chairman/Project Manager
  • Ensure the website information is current
  • Receive all invoices from suppliers and deliveries from the sites and merge them for onward transmission for payment to Accounts office
  • Receive request for materials from the site agent/Project Manager and make purchase orders to the prequalified suppliers.
  • Liaise and trace timely deliveries of all purchase orders
  • Supervise other office staff as required and assign duties
Required qualifications, skills and attributes:
  • Must have at least a business related diploma
  • Must have at least 5 years relevant experience
  • Must have excellent communication skills
  • Have attention to detail
  • Maintains strict confidentiality in all matters
  • Must be over 35 years of age
Interested candidates should send their application and must indicate current/last salary and expected salary, together with a copy of their CV to before 27th September 2012.
Only shortlisted candidates will be contacted.

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