National Drought Management Authority
Job Descriptions
The NDMA Board of Directors intends to fill the following
positions
Drought Resilience Manager
Reporting to the Director, Technical Services, the Drought Resilience Manager will lead and coordinate efforts to strengthen drought resilience in Kenya, working within the framework of the Ending Drought Emergencies strategy.
Core duties and responsibilities
- Monitor
implementation of the Ending Drought Emergencies strategy in collaboration
with the Directorate of Planning, Policy and Research and, in partnership
with other institutions such as the ASAL Secretariat, promote the
implementation of strategic development interventions that enhance
resilience to drought and climate change.
- In
partnership with relevant stakeholders, develop and implement a strategy
to ensure that drought management and climate change adaptation are
mainstreamed into development planning and resource allocation at both
national and county levels.
- Develop
and implement a strategy for continuous capacity development of county and
national planners in mainstreaming drought management and climate change
adaptation, through the provision of training, the development of manuals
and guidelines, or other measures.
- Support
the design and delivery of the Authority’s knowledge management function.
In particular, work with the Directorate of Planning, Policy and Research
to build a strong evidence base to justify investments in drought
resilience.
- Any
other responsibilities as may be necessary to achieve the Authority’s
objectives.
Minimum qualifications and experience
- Bachelors
degree from a recognized university in range and range related sciences,
environmental management sciences, livestock and livestock related
sciences, agriculture, social sciences or other related field. Preference
will be given to individuals with additional academic qualifications
related to drought and disaster risk management, community development,
rural development, or food security. Applicants with a Masters degree in a
relevant field will have an added advantage
- Relevant
working experience of at least 10 years, with a minimum of three years
spent in a senior position. Applicants must have experience of managing
development activities in drought-affected areas.
- Experience
of working with donor and governmental agencies is essential.
- Deep
and direct understanding of the unique characteristics of the arid and
semi-arid lands, and specifically the pastoralist areas, and their
challenges and development opportunities.
- Proven
leadership qualities, problem-solving and negotiation skills, and evidence
of being a strong team player.
- Excellent
communication and interpersonal skills, and the ability to engage
effectively with a wide variety of stakeholders.
- Strong
IT skills, analytical and report-writing skills.
- Personal
qualities of leadership and integrity consistent with the principles of
Chapter 6 of the Constitution of Kenya 2010.
Planning and Policy Manager
Reporting to the Director, Planning, Policy and Research, the Planning and Policy Manager will lead policy formulation for drought management in Kenya, and policy and planning processes within the Authority.
Core duties and responsibilities
- Initiate
the formulation of national policy on drought management, and work with
other parts of Government to ensure that sector policies integrate the
Government’s commitment to strengthen resilience to drought and climate
change.
- Monitor
implementation of the Ending Drought Emergencies strategy in collaboration
with the Directorate of Technical Services and, in partnership with other
institutions such as the ASAL Secretariat, promote the implementation of
strategic development interventions that enhance resilience to drought and
climate change.
- Develop
and support a national strategic framework that facilitates harmonized
planning, implementation and evaluation by both state and non-state actors
of progress, financing and resource mobilization for the national drought
management response.
- In
collaboration with the Directorate of Technical Services, draft policies,
guidelines and procedures governing the Authority’s operations, for
approval by the Board.
- Coordinate
the formulation, monitoring and review of the Authority’s strategic plans
and work plans, and provide information and reports on the same to
relevant organisations and stakeholders.
- Coordinate
the formulation, monitoring and review of the Authority’s Performance
Contract.
- In
collaboration with the Finance Manager, coordinate the formulation,
monitoring and review of the Authority’s budgets.
- In
collaboration with the ICT Manager, establish and maintain the Authority’s
Management Information System.
- Any
other responsibilities as may be necessary to achieve the Authority’s
objectives.
Minimum qualifications and experience
- Bachelors
degree from a recognized university in policy analysis and planning,
economics, knowledge management, statistics, development studies or
related field
- Relevant
working experience of at least 12 years, with a minimum of four years
spent in a senior position. Applicants must have experience of managing
policy and planning processes.
- Experience
of working with donor and governmental agencies is essential.
- Deep
and direct understanding of the unique characteristics of the arid and
semi-arid lands, and specifically the pastoralist areas, and their
challenges and development opportunities.
- Proven
leadership qualities, problem-solving and negotiation skills, and evidence
of being a strong team player.
- Excellent
communication and interpersonal skills, and the ability to engage
effectively with a wide variety of stakeholders.
- Strong
IT skills, analytical and report-writing skills.
- Personal
qualities of leadership and integrity consistent with the principles of
Chapter 6 of the Constitution of Kenya 2010.
Research Manager
Reporting to the Director, Planning, Policy and Research, the Research Manager will lead the Authority’s work on learning and knowledge management.
Core duties and responsibilities
- Initiate
the formulation of a knowledge management strategy for the Authority, and
develop mechanisms which will equip it to serve as the primary source of
best practice and institutional learning on drought management and climate
change adaptation in Kenya.
- As
part of the above, plan, design, commission and coordinate research
studies and surveys on subjects relevant to the Authority’s mandate.
- Ensure
that the Authority has access to the latest specialist knowledge and
experience in areas relevant to its mandate.
- Identify,
document and disseminate best practice in strengthening resilience to
drought and climate change, including evidence of the advantages of
preventive programming.
- Specifically,
develop and maintain a knowledge bank on drought management and climate
change adaptation which is easily accessible to stakeholders both inside
and outside Government.
- Develop
and implement systems and procedures which ensure that the Authority
learns from its practice and adjusts its performance accordingly.
- Research
new opportunities, either domestically or internationally, to assist the
country’s performance in strengthening resilience to drought and climate
change.
- Any
other responsibilities as may be necessary to achieve the Authority’s
objectives.
Minimum qualifications and experience
- Bachelors
degree from a recognized university in economics, development planning and
policy, research methods, or other related field. Preference will be given
to individuals with additional academic qualifications related to drought
and disaster risk management, community development, rural development, or
food security.
- Relevant
working experience of at least 10 years, with a minimum of four years
spent in a senior position. Applicants must have experience of designing
and managing research and knowledge management processes.
- Experience
of working with donor and governmental agencies is essential.
- Informed
understanding of national development policies and priorities and the
ability to translate these into opportunities for building resilience to
drought and climate change.
- Deep
and direct understanding of the unique characteristics of the arid and
semi-arid lands, and specifically the pastoralist areas, and their
challenges and development opportunities.
- Proven
leadership qualities, problem-solving and negotiation skills, and evidence
of being a strong team player.
- Excellent
communication and interpersonal skills, and the ability to engage
effectively with a wide variety of stakeholders.
- Strong
IT skills, analytical and report-writing skills.
- Personal
qualities of leadership and integrity consistent with the principles of
Chapter 6 of the Constitution of Kenya 2010.
Finance and Accounts Manager
Reporting to the Director, Support Services, the Finance and Accounts Manager will ensure sound financial management and accounting systems across the Authority.
Core duties and responsibilities
- Interpret,
advise on and apply financial policies, and ensure that sound accounting
principles and controls are applied to all financial transactions in the
Authority.
- Establish
an efficient and effective accounting system in line with accounting
procedures.
- Coordinate
the formulation, implementation and review of the Authority’s financial
plans.
- Prepare
the Authority’s annual budget, monitor expenditure and performance against
budget, enforce budgetary controls, and prepare timely financial returns
and reports as required.
- Develop,
implement and review the Authority’s internal controls and procedures to
ensure the efficient management of its assets.
- Ensure
that proper books of accounts are kept in accordance with reporting
standards and applicable laws and regulations.
- Establish
and maintain a sound computerized accounting and financial management
system.
- Provide
regular, timely and accurate financial information for decision-making.
- Ensure
the timely submission of statutory returns.
- Authorise
and monitor the disbursement of funds and payments to suppliers.
- Prepare
cash flow and manage the Authority’s bank accounts.
- Oversee
the maintenance of the fixed assets register and ensure its accuracy and
completeness.
- Liaise
with the Audit Manager and facilitate the agreed annual audit plan.
- Any
other responsibilities as may be necessary to achieve the Authority’s
objectives.
Minimum qualifications and experience
- Bachelors
degree from a recognized university in business administration, commerce
(Accounting option) or economics.
- CPA
(K) or ACCA or any other relevant and equivalent professional
qualification from a recognized institution.
- Knowledge
of Government of Kenya financial, accounting and procurement procedures.
- Relevant
working experience of at least 10 years, with a minimum of four years
spent in a senior position in a large organisation.
- Understanding
of the unique characteristics of the arid and semi-arid lands, and
specifically the pastoralist areas, and their challenges and development
opportunities.
- Proven
leadership qualities, problem-solving and negotiation skills, and evidence
of being a strong team player.
- Excellent
communication and interpersonal skills, and the ability to engage
effectively with a wide variety of stakeholders.
- Strong
IT skills, analytical and report-writing skills.
- Personal
qualities of leadership and integrity consistent with the principles of
Chapter 6 of the Constitution of Kenya 2010.
Human Resources and Administration Manager
Reporting to the Director, Support Services, the Human Resources and Administration Manager will be responsible for the day to day management and administration of the human resources and administration functions of the Authority.
Core duties and responsibilities
- Establish
and manage professional human resource and administration systems.
- Plan,
organize, monitor and report on the activities of the Human Resources and
Administration Department.
- Coordinate
the implementation of human resource management policies, rules and
regulations within the Authority.
- Advise
management on the proper deployment of staff, staff performance, career
progression and welfare.
- Advise
management and staff on matters relating to career development, employee
relations, workplace ethics, discipline and the handling of
grievances/complaints.
- Make
appropriate recommendations concerning human resource planning and
succession management.
- Oversee
payroll preparation and ensure compliance with statutory requirements.
- Manage
and update the Government Human Resources Information System (GHRIS), and
ensure the safe custody of all records, including e-records.
- Coordinate
staff training needs assessments and develop annual staff training plans.
- Coordinate
the provision of high-quality support services to the Authority, including
transport, logistics and security.
- Any
other responsibilities as may be necessary to achieve the Authority’s
objectives.
Minimum qualifications and experience
- Bachelors
degree from a recognized university in business administration or human
resource management.
- Relevant
working experience of at least 10 years, with a minimum of four years
spent in a senior position in a large organisation.
- Working
knowledge of the Kenyan labour laws.
- Understanding
of the unique characteristics of the arid and semi-arid lands, and
specifically the pastoralist areas, and their challenges and development
opportunities.
- Proven
leadership qualities, problem-solving and negotiation skills, and evidence
of being a strong team player.
- Excellent
communication and interpersonal skills, and the ability to engage
effectively with a wide variety of stakeholders.
- Strong
IT skills, analytical and report-writing skills.
- Personal
qualities of leadership and integrity consistent with the principles of
Chapter 6 of the Constitution of Kenya 2010.
ICT Manager
Reporting to the Director, Support Services, the ICT Manager will ensure the provision of professional ICT services to the Authority.
Core duties and responsibilities
- Provide
policy direction on the development and use of ICT systems, and advise the
Authority’s Board, management and staff on all ICT-related issues.
- Develop,
implement and monitor an ICT policy and related strategies, which enhance
achievement of the Authority’s mandate and drive a culture of innovation
in providing ICT solutions to organizational challenges.
- Develop
ICT standards in the Authority and monitor adherence to those standards.
- Carry
out analysis of system requirements in consultation with relevant
stakeholders, and recommend network infrastructure, ICT equipment and
software specification for use by the Authority.
- Ensure
the functionality of the Authority’s websites, portals, LANs, WANs,
intranet and internet infrastructure, including in the county offices.
- Develop
and monitor ICT training programmes for the Authority’s staff and core
partners.
- Safeguard
the integrity of the Authority’s electronic data, regularly upgrade and
protect systems, and ensure effective mechanisms of data recovery.
Minimise downtimes by ensuring that that the Authority’s network and
systems have guaranteed business continuity and active maintenance plans.
- Coordinate
and manage ICT vendors to ensure the delivery of ICT projects on time and
within budget.
- Any
other responsibilities as may be necessary to achieve the Authority’s
objectives.
Minimum qualifications and experience
- Bachelors
degree from a recognized university in computer science.
- Certification
from relevant recognized professional bodies, including CCNA, MCSE, and
MCSA.
- Certification
in systems development and database administration will be an added
advantage.
- Relevant
working experience of at least 10 years, with a minimum of four years
spent in a senior position in a large organisation. Applicants must have
experience of ICT infrastructure design and management, including network
management, and systems administration.
- Proficiency
in cutting-edge computer technologies, programming, database management
systems, and the use of GIS applications.
- Understanding
of the unique characteristics of the arid and semi-arid lands, and
specifically the pastoralist areas, and their challenges and development
opportunities.
- Proven
leadership qualities, problem-solving and negotiation skills, and evidence
of being a strong team player.
- Excellent
communication and interpersonal skills, and the ability to engage
effectively with a wide variety of stakeholders.
- Strong
IT skills, analytical and report-writing skills.
- Personal
qualities of leadership and integrity consistent with the principles of
Chapter 6 of the Constitution of Kenya 2010.
Audit Manager
Reporting to the Board of the Authority on functional matters, and to the Chief Executive Officer on administrative matters, the Audit Manager will monitor the Authority’s compliance with relevant policies, regulations and standards.
Core duties and responsibilities
- Carry
out independent assessments of compliance with the Authority’s policies,
procedures and regulations.
- Ensure
adequate internal controls and audit management systems in accordance with
Government procedure and international auditing standards.
- Carry
out technical audits of programmes and projects to assure the
effectiveness of internal control systems, and prepare audit reports for
review by external auditors.
- Carry
out audits of the Authority’s assets and accounting systems to assess
their efficiency and effectiveness, and compare the records with the
physical assets.
- Audit
all payments made by the Authority to ensure compliance with budgetary
provisions, polices and procedures.
- Supervise
risk assessment exercises and ensure implementation of the Authority’s
Risk Management Policies and Procedures.
- Verify
the Authority’s statutory reports.
- Assist
in the preparation of responses to the Public Investment Committee and
monitor implementation of their recommendations.
- Provide
secretarial services to the Audit and Risk Management Committee of the
Board, and follow up implementation of their decisions.
- Any
other responsibilities as may be necessary to achieve the Authority’s
objectives.
Minimum qualifications and experience
- Bachelors
degree from a recognized university in commerce (accounting/finance
option) or other related field.
- Registered
member of the Institute of Internal Auditors, Certified Public Accountants
of Kenya (CPAK), ACCA, or Certified Information Systems Auditor (CISA).
- Relevant
working experience of at least 10 years, with a minimum of four years
spent in a senior position.
- Understanding
of the unique characteristics of the arid and semi-arid lands, and
specifically the pastoralist areas, and their challenges and development
opportunities.
- Proven
leadership qualities, problem-solving and negotiation skills, and evidence
of being a strong team player.
- Excellent
communication and interpersonal skills, and the ability to engage
effectively with a wide variety of stakeholders.
- Strong
IT skills, analytical and report-writing skills.
- Personal
qualities of leadership and integrity consistent with the principles of
Chapter 6 of the Constitution of Kenya 2010.
Legal Services Manager
Reporting to the Chief Executive Officer, the Legal Officer will provide professional legal services to the Authority.
Core duties and responsibilities
- Advise
the Board of Directors and management of the Authority on all legal and
regulatory matters that may arise in the operations of the Authority.
- Advise
the Board of Directors and management of the Authority on matters of corporate
governance.
- Advise
the Board of Directors and management of the Authority on procedures and
legal requirements concerning property management, staff discipline, and
any other matters that may attract litigation.
- Monitor
and ensure the Authority’s compliance with the legal regulatory framework.
- Prepare
and review contracts, memoranda of understanding and other legal
documents.
- Carry
out research and prepare legal opinions on matters relating to the legal
notice and the mandate of the Authority.
- Draft
legislative regulations and guidelines to facilitate implementation of the
National Drought Management Authority Act (when enacted).
- Any
other responsibilities as may be necessary to achieve the Authority’s
objectives.
Minimum qualifications and experience
- Masters
degree from a recognized university in law. Must be an advocate of the
High Court of Kenya
- Relevant
working experience of at least 10 years, with a minimum of four years
spent in a senior position. Applicants must have experience of working as
a legal adviser in a large organisation. Practical experience in areas of
law relevant to the work of the Authority (such as land, environmental
management, and international climate frameworks) will be an added
advantage.
- Holder
of a current practicing certificate
- Understanding
of the unique characteristics of the arid and semi-arid lands, and
specifically the pastoralist areas, and their challenges and development
opportunities.
- Proven
leadership qualities, problem-solving and negotiation skills, and evidence
of being a strong team player.
- Excellent
communication and interpersonal skills, and the ability to engage
effectively with a wide variety of stakeholders.
- Strong
IT skills, analytical and report-writing skills.
- Personal
qualities of leadership and integrity consistent with the principles of
Chapter 6 of the Constitution of Kenya 2010.
Media And Public Relations Manager
Reporting to the Chief Executive Officer, the Media and Public Relations Manager will provide professional communications services to the Authority.
Core duties and responsibilities
- Develop
and implement the Authority’s public communications and media relations
strategy.
- Increase
awareness among stakeholders and the general public on all aspects of the
Authority’s work. In particular, liaise proactively with the media to
highlight the Authority’s work.
- Coordinate
the Authority’s protocol functions and other public events.
- Institute
measures to protect and enhance the Authority’s brand.
- Ensure
the secure and efficient management of the Authority’s contact
information.
- Ensure
the secure and efficient management of the Authority’s communication
assets, such as photographic and video material.
- Establish
mechanisms to obtain feedback from stakeholders on the Authority’s public
communication materials, and revise them accordingly.
- Provide
feedback to queries from stakeholders within the parameters of the
Authority’s service delivery agreement.
- As
the public face of the Authority, at all times exercise good judgment in
written and verbal expression, style, and tone.
- Any
other responsibilities as may be necessary to achieve the Authority’s
objectives.
Minimum qualifications and experience
- Masters
degree from a recognized university in communications, journalism, public
relations or other related field, and a postgraduate diploma in journalism
and public relations.
- Registered
member of the Public Relations Society of Kenya (PRSK).
- Relevant
working experience of at least 10 years, with a minimum of four years
spent in a senior position in a large organisation. Applicants must have
experience of managing media and public relations activities.
- Deep
and direct understanding of the unique characteristics of the arid and
semi-arid lands, and specifically the pastoralist areas, and their
challenges and development opportunities.
- Proven
leadership qualities, problem-solving and negotiation skills, and evidence
of being a strong team player.
- Excellent
communication and interpersonal skills, and the ability to engage
effectively with a wide variety of stakeholders.
- Strong
IT skills, analytical and report-writing skills.
- Personal
qualities of leadership and integrity consistent with the principles of
Chapter 6 of the Constitution of Kenya 2010.
Supply Chain Manager
Reporting to the Chief Executive Officer, the Supply Chain Manager will provide professional procurement services to the Authority.
Core duties and responsibilities
- Manage
the supply chain management function, which includes the procurement of
goods, works and services, the disposal of obsolete, unserviceable and
surplus stores, and inventory and contract management.
- Coordinate
the internal monitoring and evaluation of the supply chain function to
ensure compliance with Public Procurement laws, regulations and practices.
- Develop,
facilitate, implement, and review annual procurement plans.
- Undertake
contract negotiation and management in conjunction with the respective
user departments.
- Coordinate
and provide a secretariat for the preparation of tenders for
advertisement, opening and evaluation.
- Prepare
and submit to the Public Procurement Oversight Authority quarterly
procurement reports as required.
- Advise
staff on all matters concerning the procurement of goods and services in
line with the provisions of the relevant laws and regulations.
- Any
other responsibilities as may be necessary to achieve the Authority’s
objectives.
Minimum qualifications and experience
- Bachelors
degree from a recognized university in commerce, economics, supplies
management or other related field, and a postgraduate diploma in purchasing
and supply management.
- Registered
member of the Kenya Institute of Supply Management (KISM).
- Relevant
working experience of at least 10 years, with a minimum of four years
spent in a senior position in a large organisation. Applicants must have
experience of managing procurement processes.
- Knowledge
of the Public Procurement and Oversight Act and Regulations.
- Understanding
of the unique characteristics of the arid and semi-arid lands, and
specifically the pastoralist areas, and their challenges and development
opportunities.
- Proven
leadership qualities, problem-solving and negotiation skills, and evidence
of being a strong team player.
- Excellent
communication and interpersonal skills, and the ability to engage
effectively with a wide variety of stakeholders.
- Strong
IT skills, analytical and report-writing skills.
- Personal
qualities of leadership and integrity consistent with the principles of
Chapter 6 of the Constitution of Kenya 2010.
Candidates fulfilling the above requirements should submit
their applications together with a detailed curriculum vitae, and copies of
their academic and professional certificates.
All applicants are also expected to provide postal, telephone
and email contacts of three referees’ two of whom must have known the applicant
from a work environment.
All applications with positions and reference numbers clearly indicated on the envelope should be sent to the address below by registered mail, hand delivery or by courier on or before 27th September 2012.
The Chairman
Board of Directors
National Drought Management Authority (NDMA)
P O Box 53547-00200
Kenyatta International Conference Centre, 17th floor, Door No 1710
Harambee Avenue
NAIROBI