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Administrative Coordinator, Kenya and Somalia Job Vacancy

Médecins du Monde (MdM) is an international humanitarian organisation whose mission is to provide medical care for the most vulnerable populations, the world over, including France. 

It seeks to stimulate commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care.

General Description of the Role

The Administrative Coordinator manages a team of administrators and guarantees the technical and functional support to the field, the coherence of the financial and administrative procedures related to the health programs run by MDM. 

Whilst generally based in the capital, he/she will spend at least 25% of his/her time in the field, performing capacity building to the field Administrators in Kenya and Somalia .

Key Duties
Legal framework: 
  • Prepares the various contracts. 
  • Is responsible for the preparation and updating of the documents retracing all of the operating procedures of the mission. 
  • Checks on the existence, monitoring and the archiving of all these documents- internal procedures and rules, contractual documents (work and rental contracts for instance, MoU…)
  • Is responsible for the accounting & finance of Bossaso site, Nairobi Office and Harm reduction project in Nairobi.
  • Develops and implements the accounting and finance procedures of the mission (Nairobi Office and Harm Reduction Project, Bossaso & future new sites), according to MDM procedures and tools (SAGA).
Budgetary monitoring: 
  • Budget construction for new projects and annual budget exercise. 
  • Mid year budget revision in liaison with the HQ’s financial controller. 
  • Identification and analysis of any discrepancy. 
  • Preparation of the budget forecast for the coming month. 
  • Preparation of financial reports to HQ and to Donors and variance analysis.
Funding & donors: 
  • Ensures when needed and by delegation of the General Coordinator the representation of MdM in front of donors. 
  • Analyses funding opportunities and set-up a funding strategy for MdM projects. 
  • Ensures appropriate follow-up of the current funding plan, as well as MdM commitments to donors.
Personnel management: 
  • Is responsible for the recruitment procedure, ensures the existence of a suitable budget for all position (salary grid for each location) as well as written job profiles validated by the general coordinator.
Candidate Profile:
  • Strong experience in an international NGO in the field of administration and finance coordination;
  • Experience in team management;
  • Knowledge of accounting and purchase procedures with MDM;
  • Qualification in Economics , Administration or Finance;
  • Fluency in English and French mandatory for the reporting to European Donors and HQ’s;
  • Computer literacy (Saga software is a must, MS Office, Data management).
If you believe you are the ideal candidate we are looking for, please submit your application and CV to: with the title: Administrative Coordinator, Kenya & Somalia.
Closing date is October 4th 2012. 

MDM is an equal employer and female candidates are encouraged to apply. 

Only Short listed applicant will be contacted.

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