Position Title:Receptionist
Position Purpose
Position Purpose
Responsible for
performing a wide variety of clerical and receptionist duties. Receives
visitors.
Provides
administrative information to Company personnel and performs miscellaneous
support functions as assigned.
Projects the Company’s
professional image.
Essential Functions and Basic Duties
Essential Functions and Basic Duties
- Assumes
responsibility for the effective performance of assigned receptionist and
clerical functions.
- Receives
and screens telephone calls. Answers routine questions or directs
them to appropriate personnel. Records and relays messages.
- Receives
and directs visitors to relevant boardrooms
- Control
of boardroom bookings
- Relieves
telephone switchboard at all times
- Call
creditors to collect their cheques and record keeping
- Receiving
and controlling of hand delivered documentation/invoices and distribution
to relevant staff.
- Assumes
responsibility for establishing and maintaining effective business
relations with clients, vendors, and trade professionals.
- Assists
with questions and problems courteously and promptly.
- Maintains
the Company's professional reputation.
- Control
and assistance with receiving and sending of parcels.
- Control
and stock up of stationary requirements.
- Assumes
responsibility for establishing and maintaining effective working relations
with Company personnel and management.
- Assists
and supports department personnel.
- Coordinates
activities with related departments and obtains or conveys information as
needed.
- Keeps
management informed of area activities and of any significant problems.
- Attends
and participates in meetings as required.
- Booking
of accommodation and flight tickets with travel agency, complete business
applications and obtain required
signatures
- Assumes
responsibility for related duties as required or assigned.
- Ensures
that work area is clean, secure, and well maintained.
- Completes
special projects as assigned.
- Capture
day to day office running financial cost information on a monthly
spreadsheet
- Managing
of petty cash
- Inform
management of any incidents or problems.
- General
maintaining of the office environment by identifying and obtaining
quotations for the day-to-day services needs.
- Completing
of non/scheduled inspections on regular intervals
- Controlling
of stationary and requests.
Qualifications
Education/Certification: A certificate or diploma in front office management or its equivalent
Required Knowledge:
Education/Certification: A certificate or diploma in front office management or its equivalent
Required Knowledge:
- Basic
understanding of business service functions.
- Knowledge
of related computer applications
Experience Required:
- Previous
related experience helpful.
- 3-4
years Secretarial / PA experience
- Should
be well versed with a telephone switchboard
Skills/Abilities:
- Strong
typing abilities
- Able to
understand, speak, read and write English.
- Excellent
phone skills
- Good
communication and public relations skills.
- Well
organised and attentive to detail.
- Willing
to cooperate with and assist others.
- Able to
use PC, printer, phones, and basic business equipment
Application Procedure:
Applicants should
email their applications attaching a detailed curriculum vitae and a letter
indicating why they are interested in and qualified for the position and the
names of three referees who can provide confidential assessment of their
capabilities to a Search Committee.
All communications
relating to applications for this position should be addressed to: email
address: therecexpert@gmail.com.
Candidates earning
more than KES 40,000 need not apply. Applications should be received by 24th
August 2012.
Only shortlisted
candidates will be contacted.
On the subject matter
of the email please indicate the position you are applying for.