Receptionist Job Vacancy in Kenya


Position Title:Receptionist    

Position Purpose
 
Responsible for performing a wide variety of clerical and receptionist duties.  Receives visitors.  

Records and relays messages to appropriate personnel.  

Provides administrative information to Company personnel and performs miscellaneous support functions as assigned.  

Projects the Company’s professional image.

Essential Functions and Basic Duties
  • Assumes responsibility for the effective performance of assigned receptionist and clerical functions.
  • Receives and screens telephone calls.  Answers routine questions or directs them to appropriate personnel.  Records and relays messages.
  • Receives and directs visitors to relevant boardrooms
  • Control of boardroom bookings
  • Relieves telephone switchboard at all times
  • Call creditors to collect their cheques and record keeping
  • Receiving and controlling of hand delivered documentation/invoices and distribution to relevant staff.
  • Assumes responsibility for establishing and maintaining effective business relations with clients, vendors, and trade professionals.
  • Assists with questions and problems courteously and promptly.
  • Maintains the Company's professional reputation.
  • Control and assistance with receiving and sending of parcels.
  • Control and stock up of stationary requirements.
  • Assumes responsibility for establishing and maintaining effective working relations with Company personnel and management.
  • Assists and supports department personnel.
  • Coordinates activities with related departments and obtains or conveys information as needed.
  • Keeps management informed of area activities and of any significant problems.
  • Attends and participates in meetings as required.
  • Booking of accommodation and flight tickets with travel agency, complete business applications and obtain required signatures          
  • Assumes responsibility for related duties as required or assigned.
  • Ensures that work area is clean, secure, and well maintained.
  • Completes special projects as assigned.
  • Capture day to day office running financial cost information on a monthly spreadsheet
  • Managing of petty cash
  • Inform management of any incidents or problems.
  • General maintaining of the office environment by identifying and obtaining quotations for the day-to-day services needs.
  • Completing of non/scheduled inspections on regular intervals
  • Controlling of stationary and requests.
Qualifications

Education/Certification:
 A certificate or diploma in front office management or its equivalent

Required Knowledge:    
  • Basic understanding of business service functions.
  • Knowledge of related computer applications
Experience Required:        
  • Previous related experience helpful.
  • 3-4 years Secretarial / PA experience
  • Should be well versed with a telephone switchboard
Skills/Abilities:    
  • Strong typing abilities
  • Able to understand, speak, read and write English.
  • Excellent phone skills
  • Good communication and public relations skills.
  • Well organised and attentive to detail.
  • Willing to cooperate with and assist others.
  • Able to use PC, printer, phones, and basic business equipment
Application Procedure: 

Applicants should email their applications attaching a detailed curriculum vitae and a letter indicating why they are interested in and qualified for the position and the names of three referees who can provide confidential assessment of their capabilities to a Search Committee. 

All communications relating to applications for this position should be addressed to: email address: therecexpert@gmail.com. 

Candidates earning more than KES 40,000 need not apply. Applications should be received by 24th August 2012. 

Only shortlisted candidates will be contacted. 

On the subject matter of the email please indicate the position you are applying for.