Job Title: Receptionist
Line Function: Finance and
Administration
Reporting line: Chief Accountant
Summary:
A Charter, establishing the AVU as an Intergovernmental
Organization, has been signed so far by fourteen (14) African Governments -
Kenya, Senegal, Mauritania, Mali, Cote d’Ivoire, Tanzania, Mozambique,
Democratic Republic of Congo, Benin, Ghana, Guinea, Burkina Faso, Niger and
South Sudan.
The AVU has its headquarters in Nairobi, Kenya and a Regional
office in Dakar Senegal with Host-Country Agreements and Diplomatic Status with
the two governments
The AVU is now seeking to fill the position of a Receptionist.
Summary:
The Receptionist will provide administrative support to the
organization and maintain a professional company image through in-person phone
and email interaction.
Scope of Work & Deliverables:
Scope of Work & Deliverables:
The Receptionist will be expected to perform/deliver the following:
- Answer
telephone calls and transfer them to the appropriate staff member.
- Receive
and welcome clients and visitors in the organization.
- Perform
general clerical duties to include but not limited to: photocopying,
faxing, mailing, and filing.
- Collect,
Sign for and distribute mail packages.
- Organize
and coordinate office cleaning.
- Setup
and coordinate meetings and conferences.
- Support
staff in assigned project based work.
- Maintain
an adequate inventory of office consumables (Cleaning and Kitchen
Supplies)
- Other
duties as assigned
Competencies, Skills and Attributes:
- Must
be a mature, respectful and honest person of high integrity that is able
to work in a team and make meaningful contributions to the team objective.
- Good
communication and sound report-writing skills will be an added advantage.
- Should
be quick in understanding, keen in taking instructions, and able to work
with minimum supervision.
- Should
be willing, ready and able to perform other duties as delegated to him/her
by the immediate supervisor
Experience and Qualification:
- The
successful applicant must possess at least a C Plain in O’ Level
- Possess
a business diploma or qualified in secretarial duties and be proficient in
computer packages.
- Basic
reading, writing, and arithmetic skills required.
- Knowledge
of Microsoft Office and telephone protocol.
- Have
excellent communications skills, excellent interpersonal skills and able
to work under pressure with minimum supervision.
- The
applicant must have 4 years of work experience.
- Knowledge
of French is an added advantage.
- Possession
of a Business degree will be an added advantage
Your application will include a detailed curriculum vitae,
electronic versions of your certified certificates, names and contact addresses
of three professional referees, current and expected salary sent to job@avu.org
Website: www.avu.org
The closing date for receiving applications is 24th August 2012
The African Virtual University is an equal opportunity employer.