Vacancy
Announcement No:ODN/009/2012
(VA
issued on 24 August 2012, closing date 06 September 2012)
Post
Title: National
Logistics Officer
Grade: Service Contract SC9 (NOB equivalent)
Duty
Station: WFP’s
Regional Bureau for East & Central Africa, based in Nairobi
Salary: As per UN Service
Contract Salary Bands
This
vacancy announcement is open to both male and female candidates. Qualified
female candidates are particularly encouraged to apply.
The
United Nations World Food Programme (WFP) is looking for a qualified candidate
to fill the post of National Logistics Officer in support of the Regional
Bureau for East & Central Africa (ODN), based in Nairobi, Kenya.
Duties
and Responsibilities:
Under
the direct supervision of the Regional Logistics Officer (RLO), the National Logistics
Officer will be responsible for the following duties:
·
Assist RLO with defining logistics strategy within ODN Country
Offices and ensure effective integration of air, sea and surface transport
operations, including coordination with other organizations in the area;
·
Prepare logistics work plans;
·
Support ODN COs with management of logistics operations;
·
Contribute to organizing, leadership or participation in
Logistics Cluster interagency forums;
·
Where assigned, provide leadership in specific technical areas
of competence, i.e. air operations, freight forwarding, rail transport, fleet
management;
·
Working directly or through sub-ordinates, gather transport
market intelligence within ODN COs through research and networking to improve
the knowledge basis in WFP;
·
Ensure effective monitoring of the ODN transport budgets
including project budgetary review and regular Landside Transport Storage &
Handling (LTSH) reviews;
·
Support the preparation of quarterly reports for the WFP HQs
Committee on Contracts Transport & Insurance;
·
Contribute to project documents, including LTSH computation and
other budgetary issues, with special attention for Special Operations;
·
Work closely with other ODN Units in identifying &
mobilizing resources as well as implementation and reporting on special
logistics operations;
·
Ensure that risk analysis/management and emergency logistics
preparedness is timely undertaken and adequately reflected in the WFP
Contingency Plans.
·
Periodically monitor the management of risks and report on any actions
taken;
·
Travel occasionally within the region when required to do so by
the organization;
·
Perform other related duties as assigned.
Expected Results:
Under
overall guidance of the supervisor and with certain degree of independence, a
collaborative member of a team will identify and mobilise resources for
successful logistics operations, produce well prepared, analytical work and/or
manage projects/operations that require a significant amount of in depth
analysis leading to final recommendations.
S/he
guides and/or supervises General Service staff; Ensures application of
appropriate policies, guidelines, procedures and processes.
Effectively
and in a timely manner liaises with logistics counterparts at all stages of the
operation.
Critical Success Factors:
·
Organisation and coordination skills.
·
Ability to analyze data, draw conclusions and recommend a course
of action.
·
Excellent knowledge of commodity management practices and
ability to execute tasks quickly and with minimal supervision.
·
Be able to develop greater expertise through exposure to a range
of logistics activities.
·
Demonstrated ability to develop and maintain effective work
relationships with logistics counterparts and staff within the regional/country
office.
·
Ability to deal patiently and tactfully with people of different
national and cultural backgrounds.
Qualifications and Experience:
Education: University degree in Business
Administration, Engineering, Computer Science, Statistics, Economics
(Preferably Transport Economics), Quality Assurance, Technical, Statistics or
Management related to the area of work, i.e. Air Transport, Surface Transport,
etc.
Experience: At least three years of professional
post-graduate practical commercial experience in one or more of the transportation
and ancillary sectors: port operations, shipping, clearing and forwarding, air
operations, large scale road/rail transport and distribution management.
Knowledge: Training and/or experience
utilizing computers, including word processing, spreadsheet and other software
packages. Knowledge of WFP administrative regulations and rules, and WFP
policies and procedures in the area of work.
Language: Fluency in both oral and written
communication in English and Kiswahili.
Other
desirable skills: Working
knowledge (level C) of two of the UN official languages; training and/or
experience using MS Word, MS Excel, MS PowerPoint and other WFP software.
Interested
Kenyan nationals meeting the above qualifications are required to submit their
applications together with detailed curriculum vitae, copies of education
certificates, names and telephone numbers or email addresses of three work
referees by e-mail to: wfp.odnhr@wfp.org quoting the VA no. and the title of
the position in the subject line.
Applicants
should also complete and submit a Personal History form (P.11) available on the
following link
http://www.unon.org/docs/P11.doc.
http://www.unon.org/docs/P11.doc.
Closing
date: 06 September 2012.
Applications
must be received by the deadline.
Late
applications will not be considered.
Only
short-listed candidates meeting all essential qualifications will be contacted.
NB:
WFP does not charge fees from applicants at any stage during the recruitment
process.
Post Title: Senior Logistics Assistant
Grade: Service Contract SC7 (G7 equivalent)
Duty
Station: WFP’s Regional Bureau for East & Central Africa, based in
Nairobi
Salary: As per UN Service
Contract Salary Bands
This
vacancy announcement is open to both male and female candidates.
Qualified
female candidates are particularly encouraged to apply.
The
United Nations World Food Programme (WFP) is looking for a qualified candidate
to fill the post of Senior Logistics Assistant in support of the Regional
Bureau for East & Central Africa (ODN), based in Nairobi, Kenya.
Duties
and Responsibilities:
Under
the direct supervision of the Regional Logistics Officer (RLO), the Senior
Logistics Officer will be responsible for the following duties:
·
Assist the Regional Logistics Officer on providing oversight on
all operational transport matters arising in the region and assist in the
implementation of corporate standards, with special emphasis on Commodity
Accounting Systems (CTS) & Landside Transport Storage Handling (LTSH) Cost
Control;
·
Assist CO in Bureau with commodity accounting and reporting on
food and non-food items and ensure that internal control systems are
functioning and that all relevant records are maintained;
·
Oversee all CTS / LTSH monitoring functions, Supervise the
production of reports and other CTS /LTSH information, Analyze data produced by
CTS / LTSH systems, identifying ways of improving efficiency;
·
Ensure that WFP policies, procedures, guidelines, business rules
as well as best practice are adhered to;
·
Collect regional and statistical information related to needs in
various locations. Maintain logistics cost data on various means of transport
in the Region;
·
Follow up on projections of needs and call forward requirements.
Liaise closely with Resource & Pipeline Focal points on food movements;
·
Assist in the training of staff on CTS & LTSH, particularly
ensuring that support staff are adequately trained, cross trained and identify
any additional training needs to achieve high working standards;
·
Travel occasionally within the region when required to do so by
the organization;
·
Perform other related duties as required.
Expected Results: Well
managed and supervised support staff in a regional bureau; timely
administrative support in general and specialised areas.
Critical
Success Factors:
·
Sound judgment; ability to extract, interpret, analyze and
format data and to resolve operational problems.
·
Ability to work with minimum of supervision; to supervise and
train support staff; and to work effectively with people of different national
and cultural backgrounds.
·
Ability to work with accuracy under time constraints and
pressure; to deal patiently and tactfully with staff members and others and to
have a high sense of confidentiality, initiative and good judgment.
·
Good administrative and supervisory skills; ability to plan and
organize work and to train and motivate support and administrative staff in a
country office.
Qualifications and Experience:
·
Education: Diploma in Business Administration/Management,
Engineering, Computer Science, Transport, or related field, preferably
supplemented by technical or university courses in a field related to WFP
logistics/transport activities.
·
Experience: At least six years of practical
commercial/professional experience in one or more of the transportation and
ancillary sectors: port operations, shipping, clearing and forwarding, air
operations, large scale road/rail transport and distribution management. At
least one year at G6 level or equivalent.
·
Knowledge: Experience utilizing computers, including word
processing, spreadsheet and other software packages. Knowledge of WFP
administrative regulations and rules, and WFP policies and procedures in the
area of work.
·
Language: Fluency in both oral and written communication in
English and Kiswahili.
·
Other desirable skills: Working knowledge (level C) of two of
the UN official languages; training and/or experience using MS Word, MS Excel,
MS PowerPoint and other WFP software.
Interested candidates meeting the above qualifications are required
to submit their applications together with detailed curriculum vitae, copies of
education certificates, names and telephone numbers or email addresses of three
work referees by e-mail to: wfp.odnhr@wfp.org quoting the VA no. and the title
of the position in the subject line.
Applicants
should also complete and submit a Personal History form (P.11) available on the
following link
http://www.unon.org/docs/P11.doc.
http://www.unon.org/docs/P11.doc.
Closing
date: 06 September 2012.
Applications
must be received by the deadline.
Late
applications will not be considered.
Only
short-listed candidates meeting all essential qualifications will be contacted.
NB:
WFP does not charge fees from applicants at any stage during the recruitment
process.