Chemonics/Kenya Pharma
is a USAID funded project that seeks to establish and operate a reliable,
sustainable pharmaceutical supply chain management system.
Its aim is to
forecast, procure, store, and distribute drugs, supplies, and equipment needed
for the care and treatment of persons with HIV/AIDS in Kenya.
Position Title: Human Resources Specialist
Reports to: Operations Director
Location: Nairobi
Position Description
The Human Resources Specialist is responsible for all personnel matters on the project, including hiring, on-boarding, performance management, benefits administration, and separation.
Specific Duties and Responsibilities
- Oversee
the day-to-day management of all project personnel matters, ensuring the
Nairobi and field offices function according to Chemonics HR policies and procedures,
USAID regulations and GoK laws, regulations and practices;
- Coordinate
the hiring process including the development of position descriptions,
advertisements, review of CVs, short listing candidates, scheduling
interviews, evaluation of candidates, tendering employment offers,
negotiation of salaries, and executing employment agreements;
- Administer
employee benefits, including enrollment, participant maintenance, and
invoicing/billing. Handle all employee queries;
- Orient
and on-board employees so they can quickly focus on project objectives.
Provide orientation sessions to staff regarding their employment benefits,
corporate policies, and workplace practices;
- Oversee
staff trainings and skills development to ensure optimum productivity and
efficiency in performance of duties;
- Be the
first point of contact for all matters relating to travel permits and visa
requirements for field team and visitors, technical agreements and any
other HR administration and liaison matters that are required of an international
organization operating in Kenya;
- Implement
local employee policy manual, and ensure that each employee is briefed on
and understands the project policies;
- Continuously
review staff employment practice fundamentals and provide senior
management with information, tools, and resources for handling employment
issues;
- Work
closely with the Management Representative in implementing internal
control and procedural systems for the field office compliant with Kenya
Pharma’s ISO 9001:2008 Quality Management System principles, Chemonics
International procedures and USAID regulations;
- Ensure
all aspects of Human Resources management conform to Chemonics’ policies
and best practices, USAID rules and regulations, and the laws of Kenya.
Minimum Qualifications
- Degree
in Human Resource Management or equivalent combination of education and
relevant work experience;
- Minimum
5 years human resources management experience required;
- Experience
with USAID funded projects preferred;
- Excellent
written and verbal communication skills;
- Strong
organizational and prioritization skills;
- Ability
to work with a multi-cultural team in a fast-paced environment, managing
several assignments and meet deadlines; and
- Ability
to work both independently and in a team.
Send your CV and cover letter with three professional referees
to recruit@kenyapharma.org not later than 10th August, 2012.
Please include
position title in the subject line of the email.
For a more comprehensive scope of work for this position, visit
