CAMRIS International seeks experienced candidates to fill the
position of Finance and Administration Director for a
prospective project.
This is a single-award, indefinite-delivery, indefinite-quantity
(IDIQ) contract, and the position is contingent on successful award of project
funding.
The position will be based in Nairobi and the position holder
will be responsible for effectively meeting the financial planning, monitoring, and reporting needs of USAID.
S/he will work with the project management and technical staff
to develop and coordinate the annual work plan and budgeting process with
partners and staff in compliance with USAID regulations.
Specific Duties and Responsibilities:
- Ensure
that the organization effectively meets the financial planning,
monitoring, and reporting needs of the donor.
- Advise
project staff on donor contract requirements and provide training on
financial management, record keeping, operational systems and policies.
- Provide
capacity building as needed in budget development and financial reporting.
- Support
the financial management, administration and implementation of the project
and provide financial advice and support.
- Provide
technical assistance in organizational and systems development and good
governance.
- Work
with the head of project and technical staff to develop and coordinate the
annual work plan and budgeting process in compliance with donor
regulations.
- Supervise
all aspects of agreement compliance issues including branding and marking,
procurement and property administration.
- Ensure
all payments have supporting documentation. Examine supporting documents
and ensure timely payment of authorized and approved transactions.
- Ensure
that settlement of invoices in respect of service and goods providers are
in accordance with existing contract.
- Maintain
and update accounting records, fixed assets register in accordance with
accounting policies and procedures and donor requirements.
- Prepare
and maintain the payroll and associated statutory and voluntary returns.
- Maintain
safe custody of all accounting documents including cheque books, payment
vouchers, PAYE, NHIF, NSSF, Pension returns and Motor Vehicle Log books.
- Assist
in ensuring that the organization and other resources are safeguarded and
it does not suffer financial loss through theft, fraud or error by
maintaining strong internal systems and controls.
- Assist
in ensuring compliance with security, safety and health policies and
procedures.
- Assist
in ensuring that financial management ICT and administration policies and
procedures are current, relevant and enforced.
- Assist
in ensuring that the organization’s procurement system is managed in a
prudent and effective manner in line with donor requirements.
Experience, qualifications and key competencies:
- A
bachelor’s degree in business administration, economics, accounting,
finance or related field and a CPA (K) or ACCA finalist qualification is
required. A Masters degree in finance is an added advantage.
- 10
years experience in a financial monitoring role with at least 6 years in
the NGO environment working with USAID funded projects, 6 years experience
in award implementation effectively managing program and donor relations
is required.
- A
comprehensive knowledge of USAID rules, regulations and policies that
govern management of grants and cooperative agreements is a must.
- Knowledge
of applicable US Government procurement, contracting, rules and
regulations as well as administrative policies and techniques.
- Expertise
in administrative project management and training.
- High
level of integrity and ability to handle assets, cash and related
transactions.
- High
numeracy skills and knowledge of accounting and book keeping with sound
technical skills.
- Ability
to maintain accounting records, analyze and prepare reports and statutory
returns.
- Working
knowledge of computerized accounting and other computer application
packages is mandatory.
- Analytical
approach to work, strong attention to detail and an investigative nature
and problem-solving skills and initiative is a must.
- Excellent
oral and written communication skills.
- Good
time management skills and the ability to prioritize.
- Good
interpersonal skills, ability to relate with people of diverse
backgrounds, lead and motivate others.
- Able
to work as part of a team and to build strong working relationships.
- Ability
to make quick but balanced decisions.
A relevant combination of academic, professional qualifications
and experience will be considered.
To apply for this position, submit your application letter describing how your experience, qualifications and competencies make you the right candidate for the position, a detailed updated CV and details of at least 3 referees online at www.camris.com.
Please note that only shortlisted candidates will be contacted.
CAMRIS is an Equal Opportunity Employer.