Position Title:Finance and Compliance
Manager
Location: Hargeisa, Somaliland (40%) with frequent
travel to project field offices (60%)
Position
Category: Full-time
This position is contingent upon fundingGeneral Position Summary:
The Finance and
Compliance Manager will oversee the financial and compliance functions of Mercy
Corps DFID funded Somalia Advancing Girls Education (SAGE)
programme.
S/he we ensure
compliance with Mercy Corps internal policies and procedures as well as donor
regulations.
S/he works under the
direction of the SAGE Project Director and Country Director and is responsible
for all financial functions in Hargeisa, Somaliland and field offices including
accounting, payments and banking, payroll, budgeting, financial reporting and
grant financial management and compliance.
The Finance and
Compliance Manager will work with the programmes team to ensure the programme
is delivering Value for Money against set indicators as well as overseeing the
financial aspects of the payment by results plan.
S/he will also provide
financial and compliance oversight to the sub-grants and service contracts to
partner organisations.
Programme / Department Summary:
Programme / Department Summary:
SAGE is a 3-year $30
million (£19.3 million) programme to improve educational outcomes, enrolment
and retention of 25,000 vulnerable primary and secondary school girls across
Somalia.
SAGE will work with
girls between the ages of 6 to 19. SAGE will:
1) improve the quality
of teaching to increase girls’ learning outcomes,
2) increase enrolment
and retention of girls in formal and non-formal education,
3) improve Somali
families’ acceptance and ability to pay for girls education and
4) expand Ministry of
Education policies and capacity to integrate marginalised girls and ensure that
girls’ educational gains are sustainable. SAGE will work with the four
Ministries of Education operating across Somalia (Somaliland, Puntland,
Central, and Mogadishu).
Essential Job Functions:
Essential Job Functions:
Strategy and Vision
- Provide
finance and compliance leadership and direction during programme planning
and implementation and design in order to contribute to the programme’s
success
- Participate
in the development of the overall programmatic strategy
- Develop
financial focused Value for Money (VfM) indicators and monitoring systems
- Develop
and implement a payment by results (PbR) approach
- Oversee
the SAGE Match and co-financing strategy
Financial Responsibilities
- Ensure
effective and transparent use of financial resources in compliance with
Mercy Corps and donor policies and procedures.
- Share
financial information and make related decisions in an open and
transparent manner.
Compliance & Sub-grant Management:
- Ensure
that the programme is executed in alignment with grant agreement
guidelines and other donor guidelines, staying abreast of changes in
regulatory environment related to donor/grant compliance; update policies
(VfM, PbR) and procedures as necessary;
- Ensure
procurement and programme transactions, contracts and other documents are
compliant with Mercy Corps’ policies and DFID regulations
- Prepare
and submit compliance related requests to the donor on behalf of both
Mercy Corps and sub grantees: waivers, approvals, contract modifications,
extensions, etc.;
- Identify
and communicate compliance risks associated with programme implementation;
- Prepare
internal and donor compliance-related reports.
- Oversee
development and monitoring of compliance programme for sub-grant
management to ensure compliance with DFID rules and regulations, including
sub-grant training, monitoring and sub-grant administration
- Ensure
Mercy Corps and partners compliance with DFID Match/Co-financing
requirements.
Operational Management and Reporting
- Provide
monthly financial management reports to the Project Director and Programme
Managers in a timely and accurate manner.
- Develop
and implement grant budgeting and forecasting systems with Programme
Managers.
- Effectively
stay abreast of donor policies, procedures, rules and regulations; compile
and update applicable local policies; and train Mercy Corps project and
partner staff in these policies.
- Other
duties as assigned.
Team Management
- Create
and sustain a dynamic and participatory work environment of mutual respect
where team members strive to achieve excellence.
- Promote
accountability, communicate expectations and provide constructive feedback
via regular performance reviews.
- Supervise,
hire and orient new team members as necessary. Provide team members with
information, tools and other resources to improve performance & reach
objectives.
- Travel
to field offices and provide support and guidance to finance staff
- Contribute
to programme team-building efforts, help team members identify problem
solving options and ensure the integration of all team members into
relevant decision-making processes.
- Ensure
that all staff receive appropriate communications regarding their
compliance assignments and responsibilities.
- Develop,
update as necessary and deliver training programmes and materials and
ensure all staff are aware of the compliance requirements related to their
position.
Accountability: Mercy Corps team members are expected to support all
efforts towards accountability, specifically to our beneficiaries and to
international standards guiding international relief and development work while
actively engaging beneficiary communities as equal partners in the design,
monitoring and evaluation of our field projects.
Organisational Learning: As part of our commitment to organisational learning and in support of our understanding that learning organisations are more effective, efficient and relevant to the communities they serve - we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Supervisory Responsibility: All Finance Department staff under the SAGE programme.
Accountability
Organisational Learning: As part of our commitment to organisational learning and in support of our understanding that learning organisations are more effective, efficient and relevant to the communities they serve - we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Supervisory Responsibility: All Finance Department staff under the SAGE programme.
Accountability
Reports Directly To:
SAGE Project Director, Country Director and Finance Director
Works Directly With:
HQ Finance Officer (with authority for technical financial matters); members of
Operations, Programme Managers, Finance Director, Partners, TSU team members,
and others.
Knowledge and Experience:
Knowledge and Experience:
- A BA/S
or equivalent in accounting or finance required; advanced degree
preferred.
- At
least 6 + years for Manager of progressive financial management
experience, including supervisory experience required.
- At
least 4 years’ experience in grants management as well as an understanding
of DFID/UKAID regulations required.
- At
least 4 years’ international experience required; international NGO/PVO
field office experience is preferred.
- Demonstrated
experience and skill with budget preparation and analysis, financial
reporting preparation and presentation and the proven ability to translate
technical financial data into informative reports.
- Strong
accounting skills and experience, including management of the general
ledger, journal entries, payroll, payables and balance sheet.
- Prior
management experience and strong organisational skills.
- Advanced
computer skills in MS Office programmes, particularly Excel.
- Effective
verbal and written communication, multi-tasking, organisational and
prioritisation skills.
- Excellent
oral and written English skills required; proficiency in Somali would be
advantageous
- Ability
to work effectively with an ethnically diverse team in a sensitive
environment.
- Previous
experience in insecure environments
Success Factors:
The successful
candidate will have an ability to interact effectively across international and
national programme and finance teams successfully, both in a managerial as well
as training capacity.
S/he will be able to
support programmatic objectives with timely and meaningful financial information,
have a demonstrated ability to multi-task, meet deadlines and process
information in support of changing programme activities.
An impeccable
professional standard of finance and procurement ethics and the willingness and
ability to enforce compliance with Mercy Corps and donor policies and
procedures is essential. The Finance Manager must be willing to travel
regularly to Mercy Corps field offices and project sites.
The most successful
Mercy Corps staff members have a strong commitment to teamwork and
accountability, thrive in evolving and changing environments and make effective
written and verbal communication a priority in all situations.
Living Conditions:
This is an unaccompanied post in an insecure, conservative environment. Mercy Corps team members live in group housing given security risks.
This position is eligible for Hardship and R&R.
Mercy Corps Team members represent the agency both during and outside of work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
To apply, please use the following link to our jobs page:http://bit.ly/S6kXEG
Living Conditions:
This is an unaccompanied post in an insecure, conservative environment. Mercy Corps team members live in group housing given security risks.
This position is eligible for Hardship and R&R.
Mercy Corps Team members represent the agency both during and outside of work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
To apply, please use the following link to our jobs page:http://bit.ly/S6kXEG