Job Title: Human Resources Assistant
Place of Work:Nairobi with
occasional travel to the field
Grade: 3
Line management Responsibility: none
Line management Responsibility: none
Budget Responsibility: none
Through Unified
Presence, Save the Children aims to create a stronger voice for children by
unifying the operations in all countries where more than one Save the Children
Member have programmes. This will result in one organisation at the national
level in each country and a unified programme delivery structure for all Save
the Children International Members.
The programmes of Save
the Children UK, Denmark and Finland unified in Somalia in January 2010 and as
a result of this and of an active fundraising strategy at the beginning of 2011
the programme budget was over GBP 10m covering the thematic areas of
protection, child survival (which includes health, nutrition and livelihoods),
education and Child Rights and Governance.
Save the Children works in all three “zones” of Somalia: Somaliland, Puntland and Central South Somalia (CSS).
Due to constraints on
security, and the need to liaise with UN agencies, other NGOs and donors the
country office is based in Nairobi and senior managers and directors are
expected to travel extensively to monitor and support programme work in all
parts of Somalia that are accessible and where security threats are being
effectively mitigated.
The position of HR
Assistant is responsible for providing quality and efficient HR support to the
Somalia/Somaliland Programme team based in Nairobi:
Key Responsibilities
- Be
involved in the recruitment and selection process including processing and
placement of advertisements, short listing, selection processes including
conducting screening test and interviews. In post offering process -
Reference checks, offer/appointment letters, and sending out regret
letters.
- Conducting
the induction process including the preparation of the induction plan.
- In
liaison with the Line Manager, manage the medical/group life insurance
enrolment and exit process of staff.
- In
liaison with the line manager, keep track of all medical bills for both
national and international staff and liaise with the administrator in
follow up of their payment.
- Coordinate
the provision of new employee information and documentation to Finance
department and the Administrator.
- Manage
leave data for international staff
- Sending
out information to staff on HR matters to do with trainings, meetings etc
- In
liaison with the Line Manager, prepare staff turnover /Attrition reports,
recruitment trackers, resourcing plans, training reports and leave
liability reports.
- Ensure
that all staff files and records are up to-date. Filing employees’ life
cycle documentation right from recruitment including CVs, employee
certificates, employees’ bio-data, performance management forms, exit
interview, leaver forms etc.
- Collaborate
with the Line Manager in developing, managing and updating the HRMIS.
- Perform
any other official duties as requested by line manager
- Comply
with all relevant Save the Children policies and procedures with respect
to child protection, health and safety, security, equal opportunities and
other relevant policies.
Person Specification
- Higher
Diploma in Human Resources
- At
least two (2) year’s HR experience in a similar role within a busy context
- Good
spoken and written English and Kiswahili
- Good
interpersonal and communication skills and the ability to work in a
multi-cultural context
- Ability
to plan and priorities work
- High
level of confidentiality and integrity
- A good
understanding of HR operations
- Good
knowledge of the Kenya Employment Legislation
- Knowledge
of Computers and use of office equipment.
Child Safeguarding Policy:
Any employee,
consultant, contractor or the supplier undertaking an activity on behalf of SC
UK must sign the Child Safeguarding - Declaration of Acceptance Form] and
comply with the SC UK’s Child Safeguarding Policy which is a statement of SC
UK’s commitment to preventing abuse and protecting children with whom it comes
into contact.
This extends not only
to children with whom SC and its partners work directly, but also includes
children whom staff are responsible for. SC UK believes that the situation of
children must be improved through the promotion of their rights supported and
demonstrated by all members of staff. Save the Children's Code of Conduct sets
out the standards which all staff members must adhere to.
Applications should be
forwarded to: vacancies@scsom.org.
